Monitoring Test Progress

Owned by Bruce Malone
Last updated: Sept 09, 2024 by Shaina Seltzer
12 min read

The tasks available in the Monitoring Test Progress task menu allow you to generate various reports that provide information about a test administration’s progress. The following reports are available in TIDE:

  • Plan and Manage Testing Report: Details a student’s test opportunities and the status of those test opportunities. You can generate this report from the Plan and Manage Testing page or the Search Students by TSDS ID page.

  • Test Completion Rates Report: Summarizes the number and percentage of students who have started or completed a test.

  • Test Status Code Report: Displays all the non-participation codes for a test administration.

  • Test Progress Summary: Provides as summary of how many students have completed testing.

  • Test Session Status Report: Displays status reports of active and inactive test sessions happening in your district for the current day.

How district-level users view report of students’ current test status

TIDE includes a Plan and Manage Testing report that details all of a student’s test opportunities and the status of those test opportunities. An opportunity is a student’s attempt at a test.

Because the report lists testing opportunities, a student can appear more than once on the report.

Plan and Manage Testing offers two ways of finding information:

  • Basic Search has common report options to find information on eligible students who:

    • have not started assigned tests;

    • have started but not completed assigned tests;

    • have not completed assigned tests (this includes those who have not started and those who have not completed tests); and

    • have completed an assigned test.

  • Advanced Search has all report options with tools to find individuals or student groups in these categories:

    • Test Progress with options for have/have not completed test by opportunity;

    • Test Status with options for any/specific opportunity and status;

    • Test Expiration with options for expirations on a specific day or over a range of days; and

    • Session ID or test administrator name with options for most recent session or specific session ID.

To access participation reports:

  1. From the Monitoring Test Progress task menu on the TIDE dashboard, select Plan and Manage Testing. The Plan and Manage Testing page appears (refer to Figure 51).

  2. In the Search Students panel, select the parameters for whose information to include in your report:

    1. From the Enrolled Region dropdown list, select a region if applicable.

    2. From the Enrolled District dropdown list, select a district if applicable.

    3. From the Enrolled Campus dropdown list, select a campus if applicable. You may select one or more campuses from this list. You may also select all campuses. If you select more than 20 campuses or if you select all campuses and the district contains more than 20 campuses, the report will only be available to export to the Secure File Center.

    4. Optional: If a single campus was selected, choose a teacher from the Proctor dropdown list. The “Proctor” dropdown list includes all campus-level users, such as teachers, test administrators, and principals associated with the selected campus. When you select a person from the “Proctor” dropdown list, TIDE performs a check to see if the person is associated with any roster. If no rosters exist for the selected person, no data is displayed when you generate the report. If the selected person has an associated roster, the Plan and Manage Testing report shows the test attempts of the students included in the roster.

If you do not select any person from the “Proctor” dropdown list and use the default value of All to generate the report, you will see all the tests taken in that campus, irrespective of roster associations.

It is important to note that the proctor’s name displayed on the Plan and Manage Testing report does not imply the name of the teacher. The proctor is the person who creates the test session. This can be the same as the teacher or it can mean a different person.

e. Optional: In the “TSDS ID” field, enter a TSDS ID.

f. Optional: In the “Student’s Last Name” field, enter a student’s last name.

g. Optional: In the “Student’s First Name” field, enter a student’s first name.

h. Optional: From the ‘Grade” dropdown list, select a grade. You may select one, multiple, or all grades from this list.

i. Optional: In the “Gender” field, select Male or Female.

j. Optional: In the “PEIMS ID” field, enter a PEIMS ID.

  1. Optional: From the Advanced Search panel, select a specific test accommodation or demographic to filter the report. If you select a test accommodation or demographic, a Values filed is displayed. Select the required filter criteria from the available options. In the Choose What panel, select the parameters for which tests to include in your report:

a. Select a Test Type. NOTE: TFAR Teacher Authored Test selection is only for tests created by teachers in the Authoring system. For all other tests, including STAAR, STAAR Alternate 2, TELPAS, TELPAS Alternate, and others, use Texas Provided Tests.

b. From the “Test” dropdown list, select a test category.

c. From the “Administration” dropdown list, select an administration.

d. From the Test Name dropdown list, select the test for which you want to generate the report. You may select one, multiple, or all from this list.

  1. In the Get Specific panel, select the radio button for one of the options and then set the parameters for that option. The following options are available (parameters for each option are listed in {brackets}):

a. Students who {have/have not} {completed/started} the {1st/2nd/any} opportunity in the selected administration.

i. Searching for students who have not started the 1st/any opportunity will return results for students who have not started their first opportunity on the selected test.

b. Students on their {1st/2nd/any} opportunity in the selected administration and have a status of {any/completed/started/paused}.

c. Search student(s) by {TSDS ID/Name}: {TSDS ID/Student Name}.

d. Students whose current opportunity will expire {in/between} {number/range} days.

i. If you select “in,” you may enter any number in the displayed text box to determine tests expiring in the specified number of days. You may also enter “0” to see opportunities that expire that day.

ii. If you select “between,” you may enter two numbers in the displayed text boxes to signify a range of days (such as 1–3).

e. Students who have a status of {student test status} in the selected administration.

f. Students whose most recent {Session ID/Test Administrator Name} was {Optional Session ID/Test Administrator Name} between {start date} and {end date}.

  1. Do one of the following:

a. To view the report on the page, select Generate Report. If you are viewing a report for more than 20 campuses, use this option and then select Export to Secure File Center.

b. To open the report in Microsoft Excel, select Export Report. If you are viewing a report for more than 20 campuses, this option will be disabled.

For descriptions of the columns in this report, refer to the table “Columns in the Plan and Manage Testing Report” in the appendix.

Figure 51. Plan and Manage Testing Page
Figure 52. Plan and Manage Testing Report

How district-level users view report of students’ current test status by student ID

You can also generate participation reports for specific students by TSDS ID. This section describes how to generate participation reports for one or more students using students’ TSDS IDs.

Because the report lists testing opportunities, a student can appear more than once on the report.

  1. From the Monitoring Test Progress task menu on the TIDE dashboard, select Search Students by TSDS ID. The Search Students by TSDS ID page appears (refer to Figure 53).

  2. Do one of the following:

    1. To enter students’ TSDS IDs, select Search by TSDS ID(s). Next, enter one or more TSDS IDs, separated by commas, in the Student IDs field. You can enter up to 1,000 TSDS IDs.

    2. To upload TSDS IDs, select Upload TSDS ID. Next, select Browse and then use the file browser to select a Microsoft Excel or CSV file with Student IDs listed in a single column. You can upload up to 1,000 TSDS IDs.

  3. Select Generate Report. The Participation Report by TSDS ID appears (refer to Figure 53).

For descriptions of the columns in this report, refer to the table “Columns in the Plan and Manage Testing Report” in the appendix.

How district-level users view report of test completion rates

The Test Completion Rates report summarizes the number and percentage of students who have started or completed a test. The information is only available as an export to Excel.

The Test Progress Summary Report provides charts of the information available in the Test Completion Rates report to provide a quick visual reference. You can view the data on the screen as well as export it. Only district-level and campus-level data is available for this report. For state-level data, use the Test Completion Rate report.

NOTE: This Test Completion Rate report is calculated nightly, not on demand. The report shows the date the report was exported as well as the time the information was processed.

To access completion rate reports:

  1. From the Monitoring Test Progress task menu on the TIDE dashboard, select Test Completion Rates. The Test Completion Rates page appears.

  2. In the Report Criteria panel (refer to Figure 57), select the parameters for which tests to include in your report.

  3. To open the report in Microsoft Excel, select Export Report. Figure 54 displays a sample Test Completion Rates report.

  4. For a description of the columns in this report, refer to the table “Columns in the Test Completion Rates Report” in the appendix.

 

 

 

How district-level users view Test Progress Summary reports

  1. From the Monitoring Test Progress task menu on the TIDE dashboard

  1. Select Test Progress Summary. The Test Progress Summary page appears, displaying a card for each assessment window.

  1. Your student group defaults to all of the campuses you can access. Change this by selecting Change Student Group and making other selections.

  1. In the test card window, select Show details/Hide details to view or collapse the breakdown of data by campus. You can also show or hide details for all test windows from the bottom of the screen.

  1. Select Show Results Table to view the data on your screen or export it.

NOTE: Depending on where you are in the test cycle, the charts may show mostly Not Started.

 

How district-level users view test session status reports

District-level users can view status reports of active and inactive test sessions happening in their district for the current day. These reports show how many students in each campus are testing and how many have started, paused, and completed their test. There are several ways district-level users can view test session status information, including:

  • District-level users can view campus-level test session status reports for each campus in their district. These reports show each active and inactive session ID for a campus, along with information like proctor name, test name, the start time of the test session, the total number of students taking the test, and the number of students who have started, paused, and completed the test.

  • District-level users can view detailed campus reports of active and inactive sessions. These reports show active and inactive test sessions happening for campuses in the district or on the current day. These reports show session IDs for a campus along with information like proctor name, test name, the start time of the test session, and the number of students who have started, paused, and completed tests.

  • District-level users can view campus reports for scheduled sessions. These reports show unproctored sessions that have been scheduled in the Test Delivery System (TDS). This report displays unproctored test sessions that were scheduled by all district-level and campus-level users for the districts and campuses within the district. These reports show the proctor’s name, test name, session ID (ends with D), and the start and end date and time for the session.

  1. From the Monitoring Test Progress task menu on the TIDE dashboard, select Test Session Report. The Test Session Report page appears.

  2. Select search criteria to generate your report.

  3. Select a Session Type.

    1. Open Sessions type shows all sessions where at least one student has started testing and the session has not been stopped.

      1. Active sessions have students currently testing.

      2. Inactive sessions have all students paused or all test opportunities completed with no new opportunities started.

    2. The Scheduled Sessions type shows unproctored sessions that have been scheduled in TDS. These scheduled sessions remain in this report until the first student starts testing in the session. Once a student begins testing, that session is removed from the Scheduled Sessions report but can be viewed in the Open Sessions report.

  4. Select Generate Report.

NOTE: The detailed report includes tests created for the official testing program and those created by educators through the Authoring system that are not associated with the official testing program.

How district-level users view test session reports

The initial format of the report varies based on the number of campuses selected. A summary overview is available when you select multiple campuses. From the summary, you can select the detailed report for individual campuses. Alternatively, if you select one campus in the search, you can select the detailed report for individual campuses. The report also varies based on the session type selected.

To view open sessions:

  • If you selected an individual campus, you’ll go directly to the detailed report for only that campus.

  • If you selected multiple or all campuses, a summary report page appears. For a description of the columns in this report, refer to the table Columns in the Summary Session Report in the appendix.

    1. Select a campus from the summary report page to view a detailed report for that campus.

    2. Optional: If multiple tests are available for one session, select the Multiple Tests icon to expand the list of tests associated with that session.

    3. Optional: Select Expand All Sessions to expand all sessions containing multiple tests. The button will only be displayed when multiple tests per session exist.

    4. Optional: Select Collapse All Sessions to collapse all expanded sessions. The button will only be displayed when multiple tests per session exist.

Optional: To view inactive test sessions, mark the Inactive Test Sessions checkbox. Inactive test sessions will appear in italics. Sessions will be considered inactive if all the students in the session are paused or have completed the test opportunity, and no new opportunities have been started.

To view and export scheduled sessions:

When a scheduled unproctored test session in created in TDS, it is associated with a district or a campus depending on the user’s access. A district session is scheduled for all campuses within the district. A campus session is scheduled for one specific campus.

District sessions can be viewed in TIDE by users with access to any campus(es) within the district, while campus sessions can only be viewed by users who have access to the campus. For example, a district-level user can see all sessions for the district and all sessions for all campuses within the district. However, a teacher with access to on campus can only view sessions for that campus, but that includes both district and campus sessions.

District sessions that are available to all campuses within the district are shown under the Districts column and sessions that are only for a specific campus are shown under the Campus column. There is a blank space in the other column to delineate between district sessions and campus sessions (Figure 63).