Setting Up Student Accounts

How district-level users add new student accounts with a permanent TSDS ID one at a time

You can add students to TIDE one at time. To learn more about adding records to TIDE one at a time, refer to the section “How to add records one at a time” in the Introduction.

When you add a student to a district or campus, you must be associated with those entities. For example, district-level users can add students to any campus within their district.

1. From the Student Information task menu on the TIDE dashboard, select Add Student. The Add Student form appears (refer to Figure 21).

2. In the Student Demographics panel, enter the student’s demographic information, using the table “Fields in the Demographics Panel” in the appendix as a reference.

3. In the Student Eligibility panels, select each test and test format from the dropdown menu for which the student should be eligible.

4. In the Test Attributes panels (refer to Figure 22), enter the student’s settings for each test, using the table “Fields in the Test Attributes Panels” in the appendix as a reference. The panels display a column for each of the available courses. You can select different attributes for each column, if necessary.

5. Select Save.

   1. If TIDE reports that another student already has the TSDS ID, contact Texas Testing Support.

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Figure 21. Detail of Add Student Form

 

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Figure 22. Test Attributes Panel

How district-level users view and modify existing student accounts one at a time

You can view and edit detailed information about a student’s record, including test participation information and roster associations for active students, if available.

1. From the Student Information task menu on the TIDE dashboard, select View/Edit/Export Student. The View/Edit/Export Student page appears.

2. Retrieve the individual student account you want to view, edit, export, or delete by following the procedure in the section “How to modify existing records one at a time” in the Introduction.

3. In the list of retrieved students, select Pencil Edit button for the student whose account you want to view (refer to Icons). The View/Edit Student: [Student's Name] form appears.

4. From the Participation Student panel, view the student’s test participation report, if available.

5. From the Rosters panel, view rosters to which the student is currently active, if available.

6. If your user role allows it, modify the student’s record as required.

   1. In the Demographics panel, modify the student’s demographic information, using the table “Fields in the Demographics Panel” in the appendix as a reference.
      NOTE: In the event a test is started and the student’s grade is not correct, submit an appeal for “Do Not Report” in the Appeals/Score Codes module. The reason for the appeal would be ‘grade level change.’

   2. In the available panels, modify the student’s test format/ eligibility/attributes/non-embedded supports, using the table “Fields in the Test Attributes Panels” in the appendix as a reference. The panels display a column for each of the student’s tests. You can select different attributes for each column, if necessary.

   3. In the Student Eligibility panel, mark or clear checkboxes as required to modify the student’s eligible tests.

7. Select Save.

In the affirmation dialog box, select Continue to return to the list of student records.

How district-level users view a history of changes to a student’s account

The View Student History feature provides detailed information on updates made to a student’s account by both TIDE users and automated processes. The information includes active and inactive statuses for the changes and the user’s name or process that initiated the change.

You can view a history of:

• Recent Changes

• Student Information and Test Settings

• Enrollment and Rosters

• Test Eligibility

Each user role can only access the same information in the history as the user role has access to in the student information screens. The history is limited to displaying changes from start of the current school year to the present. All times shown are displayed in US Eastern Time (ET).

NOTE: When a student is deleted, you won’t have access to the View Student History feature for that student because inactive students do not display in TIDE.

To access a student’s history:

From the Students task menu on the TIDE dashboard, select View/Edit/Export Students. The “View/Edit/Export Students” page appears (Figure 22).

1. Retrieve the individual student account you want to view by following the procedure in the section “How to modify existing records one at a time” in the Introduction.

2. In the list of retrieved students, select Edit Pencil for the student whose account you want to view. The View Student History: [Student’s Name] window appears.

3. From the top of the page, select the View History button.

4. Review the Recent Changes for an overview of all changes or select another tab to view only those changes.

NOTE: Changes will not appear in chronological order and the most recent changes may not appear at the top of the list.

Optional: Use the filters and search options to limit the information shown in the history.

Optional: Use the Include Blank Values checkbox to hide or show empty fields that display No Selected Value. Using this feature will remove any filter applied and show the full contents of the table.

Optional: Export the content from each tab by selecting the Export button and then selecting a file format.

How district-level users add or modify multiple student accounts all at once

If you have many students to add, edit, or delete all at once, you can do so through the Additional Student Field Upload template, available through the Student Information module in TIDE, as shown in the section “How to add or modify multiple records at once” in the Introduction.

1. From the Student Information task menu on the TIDE dashboard, select Upload Student Information. The Upload Student Information page appears.

2. Following the instructions in the section “How to add or modify multiple records at once” in the Introduction and using the table “Columns in the Student Information Upload File” in the appendix as a reference, fill out the Student template and upload it to TIDE.
   

How district-level users transfer students between campuses

If you are associated with multiple campuses, you can also move students from one campus to another on the View/Edit/Export Student page.

1. Retrieve the student account you want to view or edit by following the procedure in the section “How district-level users modify existing student accounts one at a time.”

2. In the list of retrieved records, do one of the following:

   1. Mark the checkboxes for the students you want to move.

   2. Mark the checkbox at the top of the table to move all students listed on the page.

When moving students, you can only move students who are listed on the page that you are viewing.

1. Do one of the following:

   1. Select Move to Another Campus above the search results.

   2. Select Arrow button in the floating Actions toolbar (refer to Icons).

2. A section appears for moving the students. From the District dropdown list (if available), select the district to which you want to move the student.

3. From the Enrolled Campus dropdown list, select the campus to which you want to move the student.

4. Select Yes. After TIDE moves the student, an affirmation message appears.

5. Select Continue to return to the student listing.

How district-level users transfer students between districts

If a student is registered in another district but belongs in your district, you can transfer them using the Transfer Student feature.

NOTE: If a student is registered in another district but needs to test in your district, the enrolling district will need to indicate the testing district and testing campus in the student’s record. Students in this scenario should not be transferred. Refer to the STAAR Out-of-School and Out-of-District Administration section of these Coordinator Resources for additional information.

1. From the Student Information task menu on the TIDE dashboard, select Transfer Student. The Transfer Student page appears.

2. In the TSDS ID field, enter the student’s unique identifier.

3. Specify values for any two of the following three fields:

   1. In the Student’s Last Name field, enter the student’s last name as it is registered in TIDE.

   2. In the Student’s First Name field, enter the student’s first name as it is registered in TIDE.

   3. In the Date of Birth field, enter the student’s date of birth as it is registered in TIDE.

4. Select Search. The search results grid appears, displaying the student’s information.

5. Verify the student’s information. Next, mark the checkbox for the student and select Move to Another Campus above the search results.

6. A pop-up window appears for moving the students. From the Region drop-down list (if available), select the region to which the district where you want to move the student belongs.

7. From the District dropdown list (if available), select the district to which you want to move the student.

8. From the Campus dropdown list, select the campus to which you want to move the student.

9. Select Yes. After TIDE moves the student, an affirmation message appears.

10. Select Continue to return to the student listing.

How district-level users specify student accommodations and test attributes

A student’s test attributes include the available accommodations a student can use during a test, such as text-to-speech. This section explains how to edit student test attributes through an online form or a file upload.

1. From the Test Attributes task menu on the TIDE dashboard, select View/Edit/Export Test Attributes. The View/Edit/Export Test Attributes page appears.

2. Retrieve the student accounts whose settings and tools you want to view or edit by following the procedure in the section “How district-level users modify existing student accounts one at a time.”

3. In the list of retrieved students, select Pencil Edit button for the student whose test attributes you want to edit (refer to Icons). The View/Edit Student: [Student's Name] form appears.

For information about how to use this form, refer to the section “How district-level users modify existing student accounts one at a time.”

How district-level users upload student accommodations and test attributes

If you have many students for whom you need to apply test attributes, it may be easier to perform those transactions through file upload. This task requires familiarity with composing CSV files or working with Microsoft Excel.

1. From the Test Attributes task menu on the TIDE dashboard, select Upload Test Attributes. The Upload Test Attributes page appears.

2. Following the instructions in the section “How to add or modify multiple records at once” in the Introduction and using the table “Columns in the Test Attributes Upload File” in the appendix as a reference, fill out the Test Attributes template and upload it to TIDE.

How district-level users generate upload-ready student data files

TIDE can generate student data files in upload-ready format. This allows you to download the file, edit student data as necessary, and upload the file back to TIDE to update student data in the system.

1. From the Student Information task menu on the TIDE dashboard, select View/Edit/Export Student. The View/Edit/Export Student page appears.

2. Retrieve the student(s) you want to include in the data file by following the procedure in the section “How to add or modify multiple records at once”.

3. When the search results pop-up appears, do one of the following:

   1. To export an upload-ready student data file containing records for all students who match your search criteria to the Secure File Center, select Export to Secure File Center and then select Upload-Ready File.

   2. To view the search results grid and select students to include in the upload-ready student data file, select View Results and continue to step 4.

4. Optional: In the list of retrieved students, mark the checkbox(es) for one or more students you want to include in an upload-ready data file.

5. Select Export button and then do one of the following (refer to Icons):

   1. To export the students you selected, if applicable, select Export in upload format.

   2. To export all students in the results grid, select Export All in upload format.

TIDE generates the upload-ready student data file and exports it to your device. You can edit student data as necessary, save your changes, and upload the file back to TIDE to update student data in the system.

How district-level users generate upload-ready student settings files

TIDE can generate student settings files in an upload-ready format. This allows you to download the file, edit student settings as necessary, and upload the file back to TIDE to update student settings in the system.

1. From the Student Information task menu on the TIDE dashboard, select View/Edit/Export Students. The View/Edit/Export Students page appears.

2. Retrieve the student(s) you want to include in the student settings file by following the procedure in the section “How to modify existing records one at a time” in the Introduction.

   1. When the search results pop-up appears, do one of the following:

      1. To export an upload-ready student settings file containing records for all students who match your search criteria to the Secure File Center, select Export to Secure File Center and then select Upload-Ready Student Settings File.

      2. To view the search results grid and select students to include in the upload-ready student settings file, select View Results and continue to step 3.

3. Optional: From the search results grid, mark checkboxes for students you wish to include in an upload-ready student settings file.

   1. Select the Export button and then do one of the following:

      1. To export the students you selected, if applicable, select Export Selected to Upload-Ready Student Settings.

      2. To export all students in the results grid, select Export All to Upload-Ready Student Settings.

NOTE: Users may access the Upload-Ready Student Settings File export for the following tasks in the corresponding student search grids accessible from the TIDE Dashboard:

Based on the options selected, TIDE generates the upload-ready student settings file and exports it to your device. You can edit student settings as necessary, save your changes, and upload the file back to TIDE to update student settings in the system by following instructions in the section How district-level users add or modify multiple records at once.

How district-level users upload interim grades

You can set up interim grades for multiple students through file upload. This task requires familiarity with composing CSV files or working with Microsoft Excel.

1. From the Student Information task menu on the TIDE dashboard, select Upload Interim Grades. The Upload Interim Grades page appears.

2. Following the instructions in the section “How to add or modify multiple records at once” in the Introduction and using the table “Columns in the Interim Grades Upload File” in the appendix as a reference, fill out the Interim Grade template and upload it to TIDE.

NOTES:

• By default, students will be eligible for interim assessments for their enrolled grade.

• In or for students to be eligible for Interim EOC assessments, the student details must be updated to in the “Student Eligibility – Other” section of the Student Details page. This task can be completed by updating individual student records or by using the Upload Interim Grades file.

About the Interim Grades Upload File

Students are automatically assigned their enrolled grade for STAAR Interim Assessments. District testing personnel should use the template available through the Upload Interim Grades task in the Student Information module to indicate that students are eligible for interim assessments at a grade level other than their enrolled grade, or for an EOC interim assessment. This information can be updated for an individual student when adding a student or editing student information.

If the upload file includes two rows specifying different grades for the same student and subject, then both grades will be set up as interim grades for the student’s subject.

If the upload file includes two rows for the same student and subject and the second row has a value “None,” then all interim grades established for the student’s subject up to that point will be removed.