Setting Up Student Accounts

Owned by Bruce Malone
Last updated: Sept 06, 2024 by Shaina Seltzer
4 min read

How district-level users add new student accounts with a permanent TSDS ID one at a time

You can add students to TIDE one at time. To learn more about adding records to TIDE one at a time, refer to the section “How to add records one at a time” in the Introduction.

When you add a student to a district or campus, you must be associated with those entities. For example, district-level users can add students to any campus within their district.

  1. From the Student Information task menu on the TIDE dashboard, select Add Student. The Add Student form appears (refer to Figure 21)

  2. In the Student Demographics panel, enter the student’s demographic information, using the table “Fields in the Demographics Panel” in the appendix as a reference.

  3. In the Student Eligibility panels, select each test and test format from the dropdown menu for which the student should be eligible.

  4. In the Test Attributes panels (refer to Figure 22), enter the student’s settings for each test, using the table “Fields in the Test Attributes Panels” in the appendix as a reference. The panels display a column for each of the available courses. You can select different attributes for each column, if necessary.

  5. Select Save.

    a. If TIDE reports that another student already has the Texas Student Data System (TSDS) ID, contact Texas Testing Support

image-20240823-184036.png
Figure 21. Add Student Panel

How district-level users add new student accounts with a Temporary ID one at a time

You can add students in TIDE with temporary IDs. This is especially useful if you have a new student who needs to be added in TIDE for testing but whose TSDS ID is not available at the time. Once the student’s TSDS ID becomes available, you can edit the temporary ID and merge it with the student’s real TSDS ID.

To assign a temporary ID to a student for testing:

  1. From the Student Information task menu on the TIDE dashboard, select Add Student with Temp ID. The Add Student with Temp ID page appears. For more information about using student records, refer to the section Navigating Record Forms.

  2. Fill out the form in the same process as described in Adding Students.

  3. Click Save. A confirmation message is displayed that includes the student’s temporary ID.

  4. Click Continue to return to the Add Student with Temp ID page.

You can retrieve the student’s record using the Find Student by ID feature (refer to Finding Students by ID or Users by Email Address) or from the View/Edit/Export Student page (refer to Viewing and Editing Students) to view and edit the student’s details and provide the student’s real TSDS ID.

NOTE: The extract from the View/Edit/Export Student page will only export in the same format as the student registration upload file if Upload-Ready File is selected from the Export to Secure File Center. The student data from the export will need to be transferred to the correct template of the Upload Student Information template before uploading to TIDE or district testing personnel may export student information in the upload-ready format.

Figure 23. Upload File Page

 

How district-level users merge student accounts with a Temporary ID with a TSDS ID

You can update students’ temporary IDs with permanent IDs through file upload. This task requires familiarity with composing CSV files or working with Microsoft Excel.

To update temporary IDs with permanent IDs through file upload:

  1. From the Student Information task menu on the TIDE dashboard, select Merge Temp ID with TSDS ID. The Merge Temp ID with TSDS ID page appears.

  2. Following the instructions in the section Uploading Records and using the section “Columns in the Update Temp ID to TSDS ID Upload file” as a reference, fill out the Update Temp ID to TSDS ID template and upload it to TIDE.