Setting up Rosters

How District-level Users Manage Rosters

Rosters are groups of students associated with a teacher in a particular campus. Rosters typically represent entire classrooms in lower grades or individual classroom periods in upper grades. Rosters can also be created for special courses across grades or to group students who need extra support. You can also use rosters to print test tickets containing students’ login information to start taking a test.

The rosters you create in TIDE are also available in CRS. CRS can aggregate test scores at these roster levels.

Since teachers are responsible for the growth and development of students’ skill sets it is important for a teacher to be able to analyze their students’ performance data to adjust their teaching strategies accordingly. For teachers to be able to view this information data, the students must be included in a roster associated with each teacher. Hence, rosters need to be created for all teachers who are responsible for teaching an academic subject.

When creating rosters, follow the guidelines below:

• One or more rosters may needed depending on the subjects taught by a teacher. For example, if a group of grade 3 students have the same teacher for mathematics, reading, and science, then separate rosters do not need to be created for each subject. However, if different teachers are responsible for teaching different subjects, then separate rosters need to be created for each teacher and subject.

• When naming rosters, a clear and consistent naming convention should be used that indicates the grade, class name, teacher, and period as applicable. For example, an elementary campus roster may be named ‘Gr3Jones23-24’ and a secondary campus roster may be named ‘AikenPeriod3Eng9A23-24’.

There are a few restrictions to be aware of when creating rosters:

• Each user-defined roster can only be associated with one user.

• You can create rosters from only students associated with the campus or district associated with your user account.

• Only 500 active students can be included in one roster.

How district-level users add new rosters one at a time

1. From the Rosters task menu on the TIDE dashboard, select Add Rosters. The Add Rosters page appears.

2. Select the Enrolled Campus. The Add Rosters Form appears (refer to Figure 32).

3. On the Add Roster Form, do the following:

   1. In the Roster Name field, enter the roster name.

   2. From the Teacher Name dropdown list, select teacher or campus personnel associated with the roster.

4. Use the Quick Roster tab or Student Search tab to create a roster:

5. The Quick Roster tab search adds students automatically. Once you select the search criteria, all students who meet those criteria are automatically added to the roster after you select Create Quick Roster. You can remove students manually by selecting X Sign next to individual students or select Remove All from the top of the grid. Selecting Save creates your roster.

6. The Student Search tab search finds students that you add and remove manually, including the option to find specific students by ID or name. After you return results, select the Plus Sign to add individuals or select Add All from the top of the grid.

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Figure 32. Add Roster Form

 

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Figure 33. Print Options

How district-level users modify existing rosters one at a time

You can modify rosters that are user-defined, if required. User-defined Rosters are rosters that you create through the Add Rosters page or the Upload Rosters page. You can modify a user-defined roster by changing its name, associated teacher, or by adding students or removing students.

You can modify existing rosters by performing the following steps:

1. From the Rosters task menu on the TIDE dashboard, select View/Edit Rosters. The View/Edit Rosters page appears.

2. Retrieve the roster record you want to view or edit by following the procedure in the section “How to modify existing records one at a time” in the Introduction.

3. In the list of retrieved rosters, select Pencil Edit button for the roster whose details you want to view (refer to Icons). The View/Edit Rosters form appears. This form is similar to the form used to add students to rosters (refer to Figure 30).

4. To add students, select Find Students.

• Select the Student Search tab to add individual students manually.

• Select the Quick Roster tab to add a group of students and then remove individual students who do not need to be on the roster.

NOTE: Each user-defined roster can only be associated with one campus, so the search options do not include a way to search for a campus.

5. To remove students, select the X Sign To Remove Student next to individual students or select Remove All from the top of the grid.

   1. To add students from the list of available students, do one of the following:

      1. To move one student to the roster, select Plus Sign To Add Student button for that student (refer to Icons).

      2. To move all the students in the Available Students list to the roster, select Add All.

      3. To move selected students to the roster, mark the checkboxes for the students you want to add, then select Add Selected.

   2. To remove students, do one of the following in the list of students in the roster:

      1. To remove one student from the roster, select X Sign To Remove Student button for the student (refer to Icons).

      2. To remove all the students from the roster, select Remove All.

      3. To remove selected students from the roster, mark the checkboxes for the students you want to remove, then select Remove Selected.

6. Select Save, and in the affirmation dialog box select Continue.

How district-level users add or modify multiple rosters all at once

If you have many rosters to add or modify, you can do so through file upload as shown in the section “How to add or modify multiple records at once” in the Introduction.

1. From the Rosters task menu on the TIDE dashboard, select Upload Rosters. The Upload Rosters page appears.

2. Following the instructions in the section “How to add or modify multiple records at once” in the Introduction and using the table “Columns in the Roster Upload File” in the appendix as a reference, fill out the Roster template and upload it to TIDE.

How district-level users print Family Portal Access Codes from roster lists

TIDE users can print Family Portal access codes from roster lists and provide these codes to families.

1. From the Family Portal Access task menu on the TIDE dashboard, select Generate Access Code List. The Generate Access Code List page appears.

2. Populate the search criteria for the group of students for which you want access codes, and select Search.

3. Select the Print button and then select All Access Codes.

4. In the new browser window that opens, verify All Access Codes is selected in the Print Options section and a model appears for selecting the start position for printing on the first page.

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