Three Things All TIDE Users Must Know How To Do

Owned by Bruce Malone
Last updated: Oct 09, 2023 by Shaina
5 min read

Records for users, students, and rosters must be added to TIDE and kept up to date for the testing process to flow properly. Users not added to TIDE will not have access to any CAI systems. Students not added to TIDE will not be able to test. Rosters not added to TIDE will not be available in CRS and you will not be able to view your students’ test results by class or by other meaningful groupings. The process for adding and modifying records in TIDE is user-friendly because it is the same, regardless of your user role or which type of record you want to add.

All TIDE users must be familiar with the following actions, as they are the same for Users, Students, Rosters, and Appeals/Score Codes:

  • You can add new records one at a time.

  • You can view or modify existing records one at a time.

  • You can upload multiple new records or modify multiple existing records in the same file.

How to add records one at a time

  1. Start at the dashboard that appears when you first log in to TIDE, select the task for which you want to add a new record, and select Add.

  2. On the page that appears, fill out the information, verify its accuracy, and select Save (refer to Figure 9, Figure 10 and Figure 11).

Figure 9. Add User Page

 

Figure 10. Add Student Page

How to modify existing records one at a time

You can view and edit existing records one at a time or multiple existing records all at once through file export. If a record’s information changes after you have added the record to TIDE, you must edit the record to match the most up-to-date information. You can also delete records from TIDE.

  1. Begin by searching for the record you want to modify. Start at the dashboard that appears when you first log in to TIDE, select the task for which you want to search for records, and select View/Edit/Export Student (refer to Figure 12). Fill out the form that appears and select Search. NOTE: In the Enrolled Campus drop-down list, users can begin typing in the Search field to filter results. You can enter part of or your complete campus name or campus ID.

  2. A pop-up window appears, allowing you to view or export search results or modify your search. To view and edit search results, select View Results. To export all search results to the Secure File Center from the pop-up window, select Export to Secure File Center and then select either Excel or CSV. The search results will be exported to your Secure File Center and you will return to the search form.
    Please note that the View Results button may be disabled if the search results contain records from all districts or all campuses.

  3. If you select View Results, the search results will appear in a table. To edit individual records, select the edit button by the record you want. To delete individual records, mark the checkbox by that record and select Delete button (refer to Icons). To export records, mark the checkbox by that record and select Export button (refer to Icons).

How to add or modify multiple records at once

Rather than adding or modifying records one at a time, you may want to add or modify multiple records all at once. File upload allows you to do this. Records not previously set up in TIDE will be added to TIDE through file upload. Records already set up in TIDE will be modified with the updated content from the upload. To upload records, you must be familiar with spreadsheet applications and/or comma-separated values (CSV) files.

  1. Start at the dashboard that appears when you first log in to TIDE, select the task for which you would like to upload records, and select Upload. An upload screen will appear where you can download a template file (refer to Figure 15).

  2. Once you have downloaded and filled out the template file, return to the upload screen, select Browse, locate the file on your computer, and upload it to TIDE. Select Next. The upload preview screen appears (refer to Figure 16).

  3. Once you have verified the information on the preview screen, select Choose File or drag and drop the file to upload it into TIDE. The validation screen appears (refer to Figure 17).

  4. If there are any issues with the file, the validation screen shows errors or warnings. Hover over the error icons to view validation messages. Alternatively, select Download Validation Report to download the complete log of errors in the upload file. To continue with the upload despite these errors or warnings, select Continue with Upload. The confirmation screen appears. To revise the file before uploading, select Upload Revised File. To upload a new file from the confirmation screen, select Upload New File (refer to Figure 18).