TIDE Appendix
- 1 A
- 2 C
- 2.1 Changing Your Associated Administration Task
- 2.2 Columns in the Additional Orders Page
- 2.3 Columns in the Additional Student Fields Upload File
- 2.4 Columns in the Appeals/Score Codes Upload File
- 2.5 Columns in the Detailed Session Report Page
- 2.6 Columns in the Holistic Rating Upload File
- 2.7 Columns in the Initial Orders Page
- 2.8 Columns in the Interim Grades Upload File
- 2.9 Columns in the Order Summary Page
- 2.10 Columns in the Order History Page
- 2.11 Columns in the Plan and Manage Testing Report
- 2.12 Columns in the Roster Upload File
- 2.13 Columns in the Secure Materials Tracking Report
- 2.14 Columns in the Student Information Upload File
- 2.15 Columns in the Summary Session Report Page
- 2.16 Columns in the Test Completion Rates Report
- 2.17 Columns in the Test Attributes Upload File
- 2.18 Columns in the Update Temp ID to TSDS ID Upload file
- 2.19 Columns in the User Upload File
- 3 D
- 4 E
- 5 F
- 6 G
- 7 I
- 7.1 Inbox Files
- 7.2 Icons
- 8 L
- 9 O
- 10 P
- 11 S
- 12 T
- 13 U
- 13.1 User Role Permissions
- 13.2 User Support
- 14 V
A
Account Information
You can modify your name, phone number, and other account information in TIDE. (To change your email address, your campus or district testing coordinator must create a new account with the updated email address.)
In the TIDE banner, from the Manage Account dropdown list, select My Contact. The My Contact Information page appears (refer to Figure 62).
Enter updates as necessary.
Select Save.
TIDE saves your changes, and a confirmation message appears.
Administration and Security Forms
You can submit new administration and security forms and view and edit existing forms through TIDE. TIDE currently supports the following forms:
Accommodation Request – This form allows you to request accommodations for students.
Procedural Testing Irregularity – This form allows you to report procedural testing irregularities.
Serious Testing Violation – This form allows you to report serious testing violations.
Security Oath for Superintendent – This form allows superintendents to submit security oaths.
Security Oath for District Coordinator Part I and Part II – This form allows district coordinators to submit security oaths.
Submitting Administration and Security Forms
You can submit new administration and security forms by following the steps below.
From the Administration and Security Forms task menu on the TIDE dashboard, select Submit a Form. The Submit a Form page appears.
From the Select a Form drop-down list, select the form you wish to submit.
Select Select. The form appears.
Using any available drop-down lists, checkboxes, and text boxes, fill out the request form.
Select Submit. The form is submitted.
Viewing and Editing Administration and Security Forms
You can view and edit existing administration and security forms by following instructions below.
From the Administration and Security Forms task menu on the TIDE dashboard, select View/Edit Forms. The View/Edit Forms page appears.
Enter search criteria to find the form you want to view or edit.
Select Search. A search results grid appears, displaying forms matching your search criteria.
To view or edit a form, select the Pencil Edit button for that form. The form appears.
Using any available drop-down lists, checkboxes, and text boxes, edit the form as necessary.
Select Submit. The edited form is submitted.
C
Changing Your Associated Administration Task
Depending on your permissions, you can switch to different test administrations, campuses, districts, and user roles in TIDE.
In the TIDE banner, select Change Role from the Manage Account dropdown menu. The Administration Tasks window appears (refer to Figure 63).
Update the information as necessary.
Select Submit. A new homepage appears that is associated with your selections.
Columns in the Additional Orders Page
You can use the information in the table below to place orders for additional paper testing materials during testing.
Status | Description |
Material Description | Description of the materials included in the order. |
Additional Quantity | Amount to order. The entered amount should include the quantity displayed in the Quantity You Will Receive column along with any additional quantity. For example, if the quantity displayed in the Quantity You Will Receive column shows 135 and you need 10 more, enter 145. |
Quantity Pending Approval | Latest quantity sent for approval. Resets to zero after approved or disapproved. |
Quantity Approved | Latest quantity approved. Resets to zero after transmission to the printer. |
Quantity You Will Receive | Cumulative quantity sent to the printer. This number always increases after each transmission. In some cases, this number is rounded up to the multiple in a pack or box. |
Columns in the Additional Student Fields Upload File
Field Name | Description | Valid Values |
TSDS ID | Students’ state assigned unique identifier. | 10 numeric characters |
Attribute | Special programs and accommodations that the student needs to be made eligible for. |
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Subject | Subject associated with selected field. |
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Value | Value for associated subject. | For Agency Codes A-E, Date of Birth, (MMDDYYYY), Emergent Bilingual Indicator Code, ESL Program Type, Extra Day, Gender, Grade, Local Student ID, Other Designated Supports, Paper Test Format, PEIMS ID, Restester, STAAR 3-8 Above Grade, STAAR Alt2 Non-Embedded Supports, STAAR Non-Embedded Supports, TAKS/TAAS/TEAMS, TELPAS Non-Embedded Supports, TELPAS Rater A (relationship), Test Mode, Title 1 Part A, and Years in U.S. Schools, refer to Valid Values in the Additional Student Fields Upload File. For all other attributes:
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Columns in the Appeals/Score Codes Upload File
You can use the information in the table below to add or modify multiple appeals/score codes all at once through file upload.
Field Name | Description | Valid Values |
Request Type* | Type of appeals/score codes. | One of the following:
Note: Rescore a test cannot be managed in mass. |
Search Type* | Student field to search. | One of the following:
|
Search Value* | Search value corresponding to the search type. | Up to 1,000 alphanumeric characters. The value must exist in TDS or TIDE. For example, specifying a result ID of 123456 requires that this result ID exist in TDS. |
Reason | Explanation of request. | One of the following (depending which type is selected):
|
Comments | Additional comments for request. | Up to 1,000 alphanumeric characters |
*Required field.
Columns in the Detailed Session Report Page
You can use the information in the table below to view test session status reports.
Column | Description |
Enrolled Campuses | Name of the campuses associated with the Session ID. |
Proctor Name | Name of the proctor associated with the Session ID. |
Test Name | Name of the test associated with the Session ID. Multiple tests may be associated with one Session ID. |
Session ID | The Session ID to which the test is linked. |
Start Time of Session | Start time of the session. |
Total # of Tests | Total number of students testing in each campus. |
Tests Started | Number of tests that have been started and have not been completed or paused. |
Tests Paused | Number of students who have paused their test. |
Tests Completed | Number of students who have completed their test. |
Columns in the Holistic Rating Upload File
Column Name | Description | Valid Values |
TSDS ID* | Students’ state assigned unique identifier. | 10 numeric characters |
Student Last Name | Student’s last name. | Up to 60 printable ASCII characters |
Student First Name | Student’s first name. | Up to 60 printable ASCII characters |
Date of Birth | Student’s date of birth. | 8 number characters in mmddyyyy format |
Test Window* | Title of the test window. | TX_TELPAS_21_22 |
Test* | Dropdown of applicable test titles for the test window. | Refer to the Data File Format for Holistic Rating Upload File |
Rating Value* | Dropdown of possible rating assigned to the student for that test and language domain | 1 (Beginning) 2 (Intermediate) 3 (Advanced) 4 (Advanced High) |
*Required field.
Columns in the Initial Orders Page
You can use the information in the table below to review orders placed before test administration.
Column | Description |
Material Description | Description of the materials included in the order. |
Quantity You Will Receive | Quantity to be shipped from the vendor after the initial order window closes. This quantity includes any rounding above the Quantity Approved. |
Quantity Approved | Quantity that is approved. This reflects what was requested in the Additional Quantity column. Resets to zero after transmittal to the printer. |
Quantity Pending Approval | Quantity requiring approval beyond that automatically approved. Resets to zero after approved or disapproved. |
Additional Quantity | Quantity of materials based on eligibility counts plus 10% overage (for STAAR Alternate 2 only). |
Columns in the Interim Grades Upload File
You can use the information in the table below to upload interim grades. By default, students are eligible for interim assessments in their enrolled grade.
Field Name | Description | Valid Values |
TSDS ID* | State-assigned student identifier. | 10 numeric characters. Must be enrolled in your district. |
Field* | Label used for the interim grade attribute. | Interim Grade Testing |
Subject* | Subject of assessment. | One of the following:
|
Grade* | Student’s interim grade. | For Mathematics and Reading:
For Science:
For Social Studies:
For Algebra I, Biology, US History, English I, and English II:
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*Required field.
Columns in the Order Summary Page
Column | Description |
Material Type | Description of the materials included in the order. |
District Expected Shipment | Quantity to be shipped from the vendor to district. |
District Awaiting Approval | Additional quantities district ordered that are pending approval. |
Enrolled Campus Expected Shipment | Quantity to be shipped from the vendor to campus. |
Enrolled Campus Awaiting Approval | Additional quantities campus ordered that are pending approval. |
Total Expected Shipment | Quantity of the material that is approved. This includes the original quantity plus any additional quantities you ordered. |
Total Awaiting Approval | Additional quantities you ordered that are pending approval. |
Columns in the Order History Page
Column | Description |
Order Number | Purchase order number. |
Order Type | Type of order: initial or additional. |
Submitted By | User who generated the order. |
Order Status | Order’s current status. |
Submitted Date | Date order was generated. |
Tracking | Tracking information for user orders. |
Reports | Shipping reports. |
Columns in the Plan and Manage Testing Report
You can use the information in the table below to view report of students’ current test status through the Plan and Manage Testing Report or when searching by student ID.
Attribute | Description |
Challenge Up | Indicates whether a student took an on- or off-level test. |
Current LEP | Indicates whether the student is an English learner. |
Date Completed | The date when the student submitted the test for scoring. |
Date Started | The date when the first test item was presented to the student for that opportunity. |
District Name | Name of the district associated with the record. |
Enrolled Grade | The grade in which a student is enrolled. |
Expiration Date | The date the test opportunity expires. |
Force Complete Date | The date a test expired and was force-completed. |
Interim Test Grade | Indicates the interim grades set up for the student. |
Language | The language setting that was assigned to the student (English or Spanish). |
Last Activity | The date of the last activity for that opportunity or record. A completed test can still have activity as it goes through the QA and reporting process. |
Name | Student’s legal name (Last Name, First Name). |
Opportunity | The opportunity number for that student’s specific record. |
Restarts | The total number of times a student has resumed an opportunity (e.g., if a test has been paused three times and the student has resumed the opportunity after each pause, this column will show three restarts). (This includes Restarts Within Grace Period—see below.) |
Restarts Within Grace Period | The total number of times a student has resumed an opportunity within 20 minutes after a test was paused. For example, if a test has been paused three times and the student resumed the opportunity within 20 minutes of two pauses but 25 minutes after the third pause, this column shows two Restarts Within Grace Period. A student has a grace period of 20 minutes to pause the test at a test item and then resume the test at that same item. However, if a test is paused for more than 20 minutes, the test session will expire, and the student will not be able to review any previous answers. |
Results ID | The unique identifier linked to the student’s results for that specific opportunity. |
Campus Name | Name of the campus associated with the record. |
Session ID | The Session ID to which the test is linked. |
TSDS ID | Student’s Statewide Student Identifier number. |
Status | The status for that specific opportunity. |
TA Name | The test administrator who created the session in which the student is currently testing (or in which the student completed the test). |
Test | Test name for this student record. |
Test Duration | The time it took a student to complete a test. |
Columns in the Roster Upload File
You can use the information in the table below to add or modify multiple rosters all at once.
Column Name | Description | Valid Values |
District ID* | District associated with the roster. | District ID that exists in TIDE. Up to 20 characters. |
Campus ID* | Campus associated with the roster. | Campus ID that exists in TIDE. Up to 20 characters. Must be associated with the district ID.
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Teacher Email Address* | Email address of the teacher associated with the roster. | Email address of a teacher existing in CRS. |
Roster Name* | Name of the roster. | Up to 20 characters. |
Student ID* | Student’s unique identifier within the district. | Up to 30 alphanumeric characters. |
Action | Indicates if this is an add or delete transaction. | ADD/DELETE |
*Required field.
Columns in the Secure Materials Tracking Report
You can use the information in the table below to track return shipments of paper testing materials.
Field | Description |
TEST | Test’s administration. |
SUBJECT | Subject for which test was administered. |
DISTRICT | ID of district where document was shipped. |
CAMPUS | ID of school where document was shipped. |
STATUS | One of the following:
|
LAST NAME* | Student’s last name. |
FIRST NAME* | Student’s first name. |
MI* | Student’s middle initial. |
DOB* | Student’s date of birth. |
GRADE* | Student’s enrolled grade. |
STUDENT ID* | Student’s TSDS ID. |
*Values in this column reflect demographics in the student’s TIDE record.
Columns in the Student Information Upload File
You can use the information from Data File Layouts available on the Technology Resources section of the Texas Assessment Program website (TexasAssessment.gov) to add or modify multiple student accounts all at once through file upload.
Note: Uploading a registration file replaces data in TIDE previously entered for a student. Make sure to include correct or updated information in the file for the student. Fields left blank will be set to the default value.
The table below lists the required Fields in the Student Information (Registration) File:
Field Name | Description | Valid Values |
TSDS ID | Students’ state assigned unique identifier | 10 numeric characters |
Enrolled District Code | District code where the student is currently enrolled. | 6 numeric characters |
Enrolled Campus Code | Campus code where the student is currently enrolled. | 9 numeric characters |
Last Name | Student’s last name. | Up to 60 printable ASCII characters |
First Name | Student’s first name. | Up to 60 printable ASCII characters |
Date of Birth | Student’s date of birth. | 8 number characters in mmddyyyy format |
Grade Level Code | Student’s enrolled grade. | EE = Early Education PK = Pre- Kindergarten KG = Kindergarten 01 = Grade 1 02 = Grade 2 03 = Grade 3 04 = Grade 4 05 = Grade 5 06 = Grade 6 07 = Grade 7 08 = Grade 8 09 = Grade 9 10 = Grade 10 11 = Grade 11 12 = Grade 12 OS = Grade 14 (out of school) |
Note: The student registration data file also includes 60+ other optional fields. | ||
The table below lists the optional fields in the Student Information (Registration) File and their descriptions:
Field Name | Description |
Testing District Code | District code where the student is currently testing. Indicates the district identification number registered with the Texas Education Agency. |
Testing Campus Code | County/District/Campus (CDC) number of student's testing location. |
Middle Name | Valid Values: All printable ASCII characters; blank. |
Gender | M = Male |
PEIMS ID | ID used in the local Student Information System to uniquely identify the student in the submitting system. The primary purpose of this field is to provide a mechanism to import student data from the TSDS Unique ID system back into the local source systems. |
Local Student ID | Optional, assigned by the school district Valid values: 0-9, blank |
Hispanic Latino CODE (ETH) | Student has been identified as Hispanic/Latino. |
American Indian/Alaska Native (I) | Student has been identified as American Indian or Alaska Native. |
Asian Code (A) | Student has been identified as Asian. |
Black / African American Code (B) | Student has been identified as Black or African American. |
Native Hawaiian/Pacific Islander Code (P) | Student has been identified as Native Hawaiian or Pacific Islander. |
White Code (W) | Student has been identified as White. |
Emergent Bilingual Indicator Code (EL) | Student has been identified as limited English proficient by the language proficiency assessment committee (LPAC). |
Migrant Indicator Code (MS) | Student has been identified as a migrant student. |
Years in U.S. Schools | Applicable for TELPAS and TELPAS Alternate students. |
Parental Denial Code | The parent or guardian has denied placement of the student in any special language program. |
Unschooled Asylee / Refugee Code | Applicable for TELPAS and TELPAS Alternate only |
High School Equivalency Program (HSEP) | Mark (along with the "O" score code) if a student who is court-ordered to participate in an authorized high school equivalency program qualifies to be and is excused from taking the test. |
Texas Migrant Interstate Program (TMIP) | Must be set to the value of “Yes” for any student testing under the migrant program. |
New To Texas | Any student who transferred from out-of-state or out-of-country directly into the school district or charter school during the current school year (August 1–July 31) is considered “New to Texas”. |
Special Ed Indicator Code | Student is participating in a special education program. |
Section 504 Indicator Code | Indicates that a student received assistance through either an aid, accommodation, or service under Section 504 Rehabilitation Act of 1973 at any time during the school year. |
Gifted / Talented Indicator Code (G/T) | Student is participating in a state-approved Gifted/Talented program. |
Economic Disadvantage Code (ED) | 1 = Eligible for free meals under the National School Lunch and Child Nutrition Program |
Title 1 Part A Indicator Code (TIA) | 6 = Student attends campus with school wide program |
At-Risk Indicator Code (AR) | Student is designated as being at risk of dropping out of school under state-mandated academic criteria only. |
TELPAS Alternate | Alternate student for TELPAS |
STAAR Alternate 2 | Alternate student for STAAR |
STAAR Alternate 2 EOC Eligibility | Algebra I, Biology, English I, English II, U.S. History |
STAAR 3-8 Above Grade | Mathematics, Reading, Science, Social Studies |
December EOC Eligibility | Algebra I, Biology, English I, English II, U.S. History |
Spring EOC Eligibility | Algebra I, Biology, English I, English II, U.S. History |
June EOC Eligibility | Algebra I, Biology, English I, English II, U.S. History |
Fields for Local Use 1-4 | Valid values: 0-9, blank |
Interim Test Grade | Algebra I, Biology, English I, English II, U.S. History, Mathematics, Reading, Science, Social Studies |
Action | ADD = Add or update student |
Columns in the Summary Session Report Page
You can use the information in the table below to view test session status reports.
Column | Description |
Campuses | List of campuses for which you can view reports. |
Total # of Students in Test | Total number of students testing in each campus. |
Tests in Progress | Number of tests that have been started and have not been completed or paused. |
Tests Paused | Number of students who have paused their test. |
Tests Completed | Number of students who have completed their test. |
Columns in the Test Completion Rates Report
You can use the information in the table below to view report of test completion rates.
Column | Description |
Administration Description | Administration that is being reported. |
Date | Date and time that the file was generated. |
District ID | The ID of the reported district. |
District Name | The name of the reported district. |
Test Window Description | Description of the test window. |
Campus ID | The ID of the reported campus. |
Campus Name | The name of the reported campus. |
Opportunity | Test opportunity number that is being reported. |
Percent Completed | Percentage of students who have completed the test out of the total number of students with an active relation to the campus in TIDE. |
Percent Started | Percentage of students who have started the test out of the total number of students with an active relation to the campus in TIDE. |
Test Family | Group of tests containing the test that is being reported. |
Test Name | Grade, test, and subject that are being reported. |
Total Students | Number of students with an active relationship to the campus in TIDE. |
Total Student Completed | Number of students who have finished the test and submitted it for scoring. |
Total Student Started | Number of students who have started the test. |
Columns in the Test Attributes Upload File
You can use the information in the table below to upload student accommodations and test tools.
Column | Description | Valid Values |
TSDS ID* | Student's statewide identification number. | Ten digits. |
Subject | Subject for which the tool or accommodation applies. | One of the following:
|
Tool Name | Name of the tool or accommodation. | Refer to the table “Valid Values for Tool Names in the Test Attributes Upload File.” |
Value | Indicates if the tool or accommodation is allowed or disallowed, or the accommodation’s appearance. | Refer to the table “Valid Values for Tool Names in the Test Attributes Upload File.” |
*Required field.
Columns in the Update Temp ID to TSDS ID Upload file
Column | Description | Valid Values |
TempID* | Student’s temporary ID. | TXT-followed by up to six numeric characters. |
TSDS ID* | Student’s statewide identification number. | 10 numeric characters. |
*Required field.
Columns in the User Upload File
You can use the information in the table below to add or modify multiple user accounts all at once through file upload.
Column | Description | Valid Values |
Regional Center ID* | Region/ESC associated with the user. | Region/ESC that exists in TIDE, and must be associated with the user uploading the file. Up to 20 characters. |
District ID | District associated with the user. | District ID that exists in TIDE, and must be associated with the user uploading the file. Up to 20 characters. |
Campus ID | Campus associated with the user. | Campus ID that exists in TIDE, and must be associated with the user uploading the file. Up to 20 characters. Must be associated with the district ID. Can be blank when adding district-level users. |
First Name* | User’s first name. | Up to 35 characters. |
Last Name* | User’s last name. | Up to 35 characters. |
Email Address* | User’s email address. | Any standard email address. Up to 128 characters that are valid for an email address. This is the user’s username for logging in to TIDE. |
User Role* | User’s role. For an explanation of user roles, refer to User Role Permissions. | One of the following:
ERS: ESC Region Staff DS: District Superintendent DTC: District Testing Coordinator DTA: District Testing Assistant DRV: District Report Viewer CTC: Campus Testing Coordinator OTA: Online Test Administrator PR: Principal SDA: Student Data Assistant TE: Teacher CTS: Campus Technology Staff TSA: Test Setup Assistant RCU: Regional Content User DCU: District Content User
Must be lower in the hierarchy than the user uploading the file. |
Phone Number | User’s phone number. | Phone number in xxx‑xxx‑xxxx format. Extensions allowed. |
Texas Unique Staff ID | User’s Staff ID | Up to 10 characters. |
Action | Indicates if this is an add, modify, or delete transaction. | One of the following:
|
*Required field.
D
Deleting Records from TIDE
You can delete existing records for users, students, rosters, and student eligibilities from TIDE. For users with multiple roles, individual roles can be deleted without deleting the entire user account.
Retrieve the records you want to delete by following the procedure in the section Searching for Records in TIDE.
Do one of the following:
Mark the checkboxes for the record you want to delete.
Mark the checkbox at the top of the table to delete all retrieved records.
Select Delete button and in the affirmation dialog box select OK.
E
Exporting Records in TIDE
You can export search results for users, students, rosters, students’ test settings, testing windows, and appeals/score codes to the Inbox.
Retrieve the records you want to export by following the procedure in the section Searching for Records in TIDE.
In the search results pop-up window, select Export to Inbox and select the file format (CSV or Microsoft Excel) in which the data should be exported. You can navigate away from the page and perform other tasks if required. When your file is available for download, you will receive an email to the email account registered in TIDE. After receiving the email, you can download the exported file from the Inbox.
You can also export records from the search results grid:
Retrieve the records you want to delete by following the procedure in the section Searching for Records in TIDE.
Do one of the following:
Mark the checkboxes for the record you want to export.
Mark the checkbox at the top of the table to export all retrieved records.
Select Export button, and then select Excel or CSV.
F
Fields in the Demographics Panel
You can use the information from Data File Layouts available on the Technology Resources section of the Texas Assessment Program website (TexasAssessment.gov) to add new student accounts with permanent IDs one at a time or to modify existing student accounts one at a time.
Note: If a demographic information field is left blank, data from the February 2023 PEIMS submission will be used to complete the field. New students will be added to TIDE during the PEIMS import if the PEIMS file includes TSDS IDs that do not exist in TIDE already.
Fields in the Test Attributes Panels
When you are adding new student accounts with permanent IDs one at a time or modifying existing student accounts one at a time, you can use the information from Data File Layouts available on the Technology Resources section of the Texas Assessment Program website (TexasAssessment.gov) to enter the student’s settings for each test.
Fields in the View/Edit User Page
You can use the information in the table below to modify existing user accounts.
Field | Description |
Email Address* | Email address for logging in to TIDE. |
Role* | User’s role. For an explanation of user roles, refer to User Role Permissions. |
Region | Region associated with the user. |
District | District associated with the user. |
Campus | Campus associated with the user. |
First Name | User’s first name. |
Last Name | User’s last name. |
Phone Number | User’s phone number. |
Texas Unique Staff ID | User’s Staff ID. |
*Required field.
G
Generating Upload-ready Student Data Files
TIDE can generate student data files in upload-ready format. This allows you to download the file, edit student data as necessary, and upload the file back to TIDE to update student data in the system.
From the Student Information task menu on the TIDE dashboard, select View/Edit/Export Student. The View/Edit/Export Student page appears.
Retrieve the student(s) you want to include in the data file.
Optional: In the list of retrieved students, mark the checkbox(es) for one or more students you want to include in the data file.
Select Export button and then do one of the following:
To export the students you selected, if applicable, select Export in upload format.
To export all students in the results grid, select Export All in upload format.
TIDE generates the upload-ready student data file and exports it to your device. You can edit student data as necessary, save your changes, and upload the file back to TIDE to update student data in the system.
I
Inbox Files
When searching for users, students, students’ test settings, testing windows, and appeals/score codes, you can choose to export the search results to the Inbox. The shared Inbox serves as a secure repository that lists files containing the data that you have exported in TIDE and other CAI systems. When you choose to export search results to the Inbox, TIDE sends you an email when the export task is completed and the file is available in the Inbox for download.
The Inbox also lists any secure documents that have been externally uploaded to the Inbox and that you have privileges to view.
The files in the Inbox are listed in the order in which they were created. The file creation and file expiration dates appear, if applicable. The number of days remaining until a file expires is also displayed next to a file. By default, exported files are available for 30 days while secure documents are available for the period specified by the Texas Education Agency (TEA). You can access the Inbox from any page in TIDE to either download the file or archive the file for future reference. You can also delete the files you have exported, provided you have not archived them.
From the TIDE banner, select Inbox. The Inbox page appears (refer to Figure 65). By default, TIDE displays the View Documents tab.
Optional: Select the file view from the available tabs:
Inbox: This is the default view and displays all the files except for the ones that you have archived.
Archived: Displays the files that you have archived.
Optional: To filter the files by keyword, enter a search term in the text box above the list of files. TIDE displays only those files containing the entered file name.
Optional: To hide or display system labels, toggle the Hide/Show button.
Optional: To hide files with a system label, unmark the checkbox for that system label.
Optional: To hide or display custom labels, toggle the Hide/Show button.
Optional: To hide files with a custom label, unmark the checkbox for that custom label.
Do one of the following:
To download a file, select the file name.
To add a new custom label or apply an existing custom label, select the Custom Label button.
To apply a new custom label, mark the checkbox, enter a new custom label in the text box, and select Save New Label.
To apply an existing custom label, mark the checkbox, enter an existing custom label in the text box, and select Apply Label.
To archive a file, select the Archive button.
To delete a file, select the Delete button.
About File Deletion
Archived files may be deleted.
You can delete files that you have exported, but you cannot delete secure documents uploaded to the Inbox by admin users.
Icons
Icon Name | Icon Image |
Delete Button |
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Pencil Edit Button |
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Arrow Button |
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Export Button |
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Print Button |
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Plus sign Button To Add Student |
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X Button to Remove Student |
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Tracking Report Button |
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Order Information Button |
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Resolve Discrepancy Button |
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Reassign Button |
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Reassign Student Button |
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Error Warning Icon |
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Invalid Warning Icon | |
Hide/Show Button | |
Custom Label Button |
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Archive Button | |
Magnifying Glass Button | |
Left Arrow Button | |
Right Arrow Button | |
Previous Results Button | |
Next Results Button | |
Columns Menu Button |
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L
List of Appeal Requests by Test Status
You can use the information in the table below to manage appeals/score codes.
Test Status | Restart a Test | Re-Open a Test | Segment Re-Open | Grace Period Extension | Re-Score a Test | Change a Score Code | Set Score Code |
Approved | X |
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Completed | X | X |
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Denied | X |
| X | X |
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Expired | X | X |
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Paused | X |
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Pending | X |
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Processing | X |
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Reported | X | X |
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Review | X |
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Scored | X | X |
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Started | X |
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Submitted | X | X |
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List of Appeal Request Statuses
You can use the information in the table below to manage appeals/score codes.
Appeals/Score Codes Status | Description of Status |
Error Occurred | An error occurred while the appeals/score codes was being processed. |
Pending Approval | Appeals/Score Codes is pending approval. |
Processed | Appeals/Score Codes was successfully processed and the test opportunity has been updated. |
Rejected | Another user rejected the appeals/score codes. |
Rejected by System | Test Delivery System was unable to process the appeals/score codes. |
Requires Resubmission | Appeals/Score Codes must be resubmitted. |
Retracted | Originator retracted the appeals/score codes. |
Submitted for Processing | Appeals/Score Codes submitted to Test Delivery System for processing. |
List of Appeal Request Types
You can use the information in the table below to manage appeals/score codes.
Reset and revert appeals/score codes must be submitted at least one day prior to the end of a test window so that students can complete their test opportunity or data entry can be completed for paper-based tests.
Type | Description |
Do Not Report | Enables you to invalidate the test and prevent any further action on the test. |
Re-Open a Test | Reopens a test whose window expired, and the student never took the test. |
Segment Re-Open | Reopens a test segment. This invalidation request is useful when a student inadvertently or accidentally leaves a test segment incomplete and starts a new test segment. Students can answer unanswered items, and can modify responses to answered items in the reopened segment.
Note: This is only applicable to assessments with more than one segment. |
Grace Period Extension (GPE) | Allows the student to review previously answered questions upon resuming a test or test segment after expiration of the pause timer. For example, a student pauses a test, and an 8-hour pause timer starts running. The following scenarios are possible:
Upon receiving a GPE, student can review previously answered questions upon resuming the test. The normal pause rules apply to this opportunity. |
Re-Score a Test | Sends a request to CAI to rescore a test. This invalidation request is applicable to tests that involve hand scoring. District coordinators submit this invalidation request if they believe the student's score does not reflect expected student achievement. |
Set Score Code | Sets a new score code for a test opportunity. |
Change Score Code | Updates an existing score code for a test opportunity. |
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Ordering Materials
Some students take tests using traditional paper forms. To administer these tests, students and test administrators need to receive test materials, such as test booklets or instruction guides.
TIDE automatically computes the quantities of test materials that your district or campus receives based on the number of eligible students. For example, if there are 1,000 students in your district eligible for special paper administration of the a fourth-grade reading test, TIDE initiates an order for 1,000 test booklets.
There are two windows for placing orders. The first window is for placing initial orders. This is the time during which you can review, confirm, and modify orders for materials and be guaranteed that they arrive at the district in time to distribute them to the campus for the test. These orders arrive as a single shipment. For example, if your district plans to distribute workbooks to the campus on May 1, and the time for order processing is two weeks, then the first window ends on April 15. On that date, TIDE accumulates all the orders and additional quantities, and sends them to the printer. Refer to the section “How district-level users review orders placed before test administration” for an explanation about working with initial orders.
After the initial order window closes, the additional order window opens for placing additional orders. During this time, you can place additional orders for materials as described in the section “How district-level users place orders for additional paper testing materials during testing.” However, depending on when you place the order, there is no guarantee that they will arrive in time for the test. During this second window, TIDE transmits the orders to the printer on a daily basis.
Figure 66 shows a timeline illustrating the order windows. The additional order window extends after the test date; this allows districts to place orders for return materials.
All materials require approval for every additional order placed. TIDE transmits to the printer only those orders that are approved.
The quantity you receive may not be the same that you order. Some STAAR Alternate 2 items come in packs of five or 20. For example, suppose reading test booklets come in packs of five, and you order three booklets. In that case, you receive one pack of five test booklets.
TIDE maintains a record of each order’s status, labeling the order as pending approval, approved, or transmitted to the printer. These statuses appear in the View Order History task, as described in the section “How district-level users view order history reports.”
Understanding an Order’s Status
In the normal workflow for an initial order, a testing coordinator generates the order, then reviews and submits it for approval. Next, a state-level administrator reviews the order, approving or modifying it as appropriate. If approved, TIDE sends the order to the vendor, who prints and ships the order.
On the View Order History page (refer to the section “How district-level users view order history reports.”), TIDE displays an order’s status depending on its most recent activity. The “List of Order Statuses” table on the following page describes those statuses. (Your version of TIDE may not include all of these statuses.)
List of Order Statuses
Status | Description |
Open | Order was generated by TIDE, awaiting review by a testing coordinator. (Not applicable to additional orders.) |
Awaiting Approval | Order is awaiting approval. |
Rejected | Order was not approved. |
Approved | All line items in the order were approved. |
Processed | Order was transmitted to vendor. |
Partially Approved | At least one line item in the order was rejected. |
In Process | Order is approved, not yet transmitted to vendor. |
Canceled | Order was canceled. |
Confirming Order Participation
TIDE automatically computes the initial order quantities for testing materials based on the number of eligible students entered into TIDE by the date of the close of the initial order window (as shown on the Calendar of Events). For example, if 1,000 students in a district are in fourth grade with Special Education Indicator Code or Section 504 Indicator Code flags set to “Yes,” Test Mode set to “Paper,” and the appropriate Paper Test Format selected, then TIDE recommends an initial order of 1,000 test booklets for all of the fourth-grade tests
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Password Information
Your username is the email address associated with your account in TIDE. When you are added to TIDE, you receive an activation email containing a temporary link to the Reset Your Password page. To activate your account, you must set your password within 15 minutes of the email being sent.
If your first temporary link expired:
In the activation email you received, select the second link provided and proceed to request a new temporary link.
If you forgot your password:
On the Login page, select Forgot Your Password? and then enter your email address in the Email Address field. You will receive an email with a new temporary link to reset your password.
If you did not receive an email containing a temporary link or authentication code:
Check your spam folder to make sure your email program did not categorize it as junk mail. If you still do not have an email, contact your campus or district coordinator to make sure you are listed in TIDE.
Additional help:
If you are unable to log in, contact the Texas Testing Support for assistance. You must provide your name and email address. Contact information is available in the User Support section of this user guide.
Printing Records in TIDE
Retrieve the records you want to print by following the procedure in the section Searching for Records in TIDE.
Do one of the following:
To print some records, mark the checkboxes for the records you want to print, select Print button, select My Selected, and then select Print.
To print all records, select Print button, select All, and then select Print.
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Searching for Records in TIDE
Many tasks in TIDE require you to retrieve a record or group of records (for example, locating a set of users to work with when performing the View/Edit/Export User task). For such tasks, a search panel appears when you first access the task page (refer to Figure 67). This section explains how to use this search panel and navigate search results.
In the search panel, enter search terms and select values from the available search parameters, as required. Some fields may allow you to select multiple values. For example, the campus and grade dropdown list on the student search pages and discrepancy resolution pages will allow you to select one, multiple, or all values. Similarly, the Test ID dropdown list on the Plan and Manage Testing page will allow you to select one, multiple, or all values.
The search parameters available in the search panel depend on the record type. Required search parameters are marked with an asterisk.Optional: If the task page includes an additional search panel, select values to further refine the search results:
To include an additional search criterion in the search, select it and select Add or Add Selected as available.
Optional: To delete an additional search criterion, select it and select Remove Selected. To delete all additional search criteria, select Remove All.
Select Search.
If searching for users, students, students’ test settings, and appeals/score codes, proceed to the next step.
If searching for other types of records, such as rosters, skip to Step 7.
In the search results pop-up window (refer to Figure 68) that indicates the number of records that matched your search criteria and provides you with options to view or export the records or modify your search parameters, do one of the following:
To view the retrieved records on the page, select View Results. Continue to Step 7. This option is not available if TIDE detects that this action might adversely affect its performance.
To export the retrieved results to the Inbox, select Export to Inbox and select the file format (CSV or Excel) in which the data should be exported. You can navigate away from the page and perform other tasks if required. When your file is available for download, you will receive an email to the email account registered in TIDE. After receiving the email, you can download the exported file from the Inbox (refer to Inbox Files).
To return to the page and modify your search criteria, select Modify Search. Repeat Steps 1–3.
The list of retrieved records appears below the search panel (refer to Figure 69).
Optional: To filter the retrieved records by keyword, enter a search term in the text box above the search results and select the Magnifying Glass button. TIDE displays only those records containing the entered value.
Optional: To sort the search results by a given column, select its column header.
To sort the column in descending order, select the column header again.
Optional: If the table of retrieved records is too wide for your browser window, you can select the Left Arrow button and the Right Arrow button at the sides of the table to scroll left and right, respectively.
Optional: If the search results span more than one page, select the Previous Results button or the Next Results button to view previous or next pages, respectively.
Optional: To hide columns, select the Columns Menu button (if available) and uncheck the checkboxes for the columns that you wish to hide. To show columns again, mark the applicable checkboxes.
Searching for Students or Users by ID
A Find Student/User by ID field appears in the upper-right corner of every page in TIDE. You can use this field to navigate to the View and Edit Student or View/Edit User: [User's Name] form for a specified student or user.
In the Find Student/User by ID field, enter a student’s TSDS ID or a user’s email address. The TSDS ID or email address must be an exact match; TIDE does not search by partial TSDS ID or email address.
Select the Magnifying Glass button The View and Edit Student or View/Edit User: [User's Name] form for that student or user appears.
Sending Family Portal Access Codes via Email
You can send family portal access codes to families via email. This task requires working with Microsoft Excel.
Generating Access Code Template
To send family portal access codes to families via email, you must first generate an access code template.
From the Family Portal Access task menu on the TIDE dashboard, select Generate Access Code Template. The Generate Access Code Template page appears.
Enter search criteria as required. For more information, see the section Searching for Records in TIDE.
Select Search.
The search results pop-up window appears. Select View Results.
From the list of retrieved students, do one of the following:
Mark the checkbox(es) for the student(s) whose access codes you wish to generate.
Mark the checkbox at the top of the table to generate access codes for all retrieved students.
Select Download Student Access Codes, and then do one of the following:
To export all students in the search results, select Export All to Excel.
To export only selected students, select Export My Selected to Excel.
The template downloads to your computer. Open it and, in the Send Access Code to This Email Address column for each student, enter the email address of the recipient you wish to receive the student’s access code.
Save and close the template.
Emailing Student Access Codes
Before you can send access codes, you must first complete the steps in the section Generating Access Code Template. You will use the template you created and edited to complete the steps below.
From the Family Portal Access task menu on the TIDE dashboard, select Email Student Access Codes. The Email Student Access Codes page appears.
Upload the file you created by following instructions in the section How to add or modify multiple records at once.
To CC yourself on emails sent to families, in the CC me on the access code emails field, select Yes. This is only available if fewer than 50 records are included in the upload file.
Emails received by families will contain a link to a site where families can obtain their student’s access code. These links expire in an amount of time determined by your state. If this link expires, schools will need to send another email to the family with a new link.
Sending Files from the Inbox
You can send a file or files from TIDE to individual recipients by email address or to groups of recipients by user role.
From the TIDE banner, select Inbox. The Inbox page appears (refer to Figure 65). By default, TIDE displays the View Documents tab.
Select the Send Files tab. The Send Files page appears.
In the Select Recipients field, do one of the following:
Select By Role to send a file or files to a group of users by user role.
Select By Email to send a file or files to a single recipient by email address. If you select By Email, skip to Step 7.
In the Select Role(s) field, select the role group to which you want to send a file or files. A dropdown list appears (refer to Figure 77).
From the dropdown list, select the role(s) to which you want to send a file or files. You can choose Select all to send a file or files to all roles in the selected role group.
From the Select Organization(s) dropdown lists, select organizations that will receive the file(s) you send (refer to Figure 78). These dropdown lists adhere to TIDE’s user role hierarchy. For example, district-level users will be able to filter at their role level and below.
If you selected By Role in Step 3, skip this step. If you selected By Email in Step 3, enter the email address of the recipient to whom you wish to send a file or files.
To select a file or files to send, in the Add File field, select Browse. A file browser appears.
Select the file(s) you wish to send. You may send up to 10 files totaling no more than 20MB at once.
Select Send.
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Test Opportunity Status Descriptions
You can view descriptions of each status in the table below when you view reports of test status codes.
Status | Definitions |
Approved | The test administrator has approved the student for the session, but the student has not yet started or resumed the test. |
Completed | The student has submitted the test for scoring. No additional action can be taken by the student. |
Denied | The test administrator denied the student entry into the session. If the student attempts to enter the session again, this status will change to “Pending” until the test administrator approves or denies the student. |
Expired | The student’s test has not been completed and cannot be resumed because the test has expired. |
Paused | The student’s test is currently paused (as a result of one of the following):
The student’s browser or computer shut down or crashed. |
Pending | The student is awaiting test administrator approval for a new test opportunity. |
Reported | The student’s score for the completed test in TDS has passed the quality assurance review and has been submitted to the CRS. Some items must be handscored before they appear in CRS. |
Rescored | The test was rescored. |
Review | The student has answered all test items and is currently reviewing his or her answers before submitting the test. (A test with a “review” status is not considered complete.) |
Scored | The test will display a scored status, followed by the student’s score. |
Started | The student has started the test and is actively testing. |
Submitted | The test has been submitted for quality assurance review and scoring before it is sent to the CRS. NOTE: All tests go through an internal scoring process during quality assurance review. |
Suspended | The student is awaiting test administrator approval to resume a testing. |
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User Role Permissions
Each user in TIDE is assigned at least one user role. Most user roles are district or campus-level. Each user role has an associated list of permissions to access certain features within TIDE. Tasks available to users in TIDE are dependent on the role assigned to the user.
Note: Roles at the same level can have different permissions. For example, Teacher (TE) is a campus level role but has access to less tasks than the campus-level testing coordinator (CTC) role.
The User Role Permissions matrix available in the Resources section of Texas Assessment Program website (TexasAssessment.gov) indicates which users can access specific features and tasks within each CAI system. The corresponding user guide for each system contains complete information about each feature.
User Support
For additional information and assistance in using TIDE, contact Texas Testing Support. Texas Testing Support is open 7:00 a.m. to 7:00 p.m. (Central Time) (except holidays or as otherwise indicated on the Texas Assessment Program website).
Texas Testing Support Toll-Free Phone Support: (833) 601-8821 Email Support: TexasTestingSupport@cambiumassessment.com |
Please provide the Texas Testing Support with a detailed description of your problem, as well as the following:
If the issue pertains to a student, provide the TSDS ID and associated district or campus for that student. Do not provide the student’s name or any personally identifiable information in communications via email.
If the issue pertains to a TIDE user, provide the user’s full name and email address.
Any error messages that appeared.
Operating system and browser information, including version numbers (e.g., Windows 10 or Mac OS 10.11).
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Valid Values in the Additional Student Fields Upload File
Attribute | Subject | Valid Value |
Agency Code A Agency Code C Agency Code D Agency Code E | STAAR/STAAR Alternate 2 Algebra I STAAR/STAAR Alternate 2 Biology STAAR/STAAR Alternate 2 English I STAAR/STAAR Alternate 2 English II STAAR/STAAR Alternate 2 Mathematics STAAR/STAAR Alternate 2 Reading STAAR/STAAR Alternate 2 Science STAAR/STAAR Alternate 2 Social Studies STAAR/STAAR Alternate 2 U.S. History TELPAS TELPAS Alternate | 0-9 |
Alternate Student Flag | TELPAS Alternate STAAR Alternate 2 | Yes No |
Economic Disadvantage | N/A | 1 - Eligible for free meals under the National School Lunch and Child Nutrition Program 2 - Eligible for reduced-price meals under the National School Lunch and Child Nutrition Program 9 - Other economic disadvantage 0 - Not identified as economically disadvantaged |
Emergent Bilingual Indicator Code | N/A | 1 - Identified as Emergent Bilingual (EB)/English learner (EL) F - Monitored 1st Year (M1), reclassified from EB/EL S - Monitored 2nd Year (M2), reclassified from EB/EL 3 - Monitored 3rd Year (M3), reclassified from EB/EL 4 - Monitored 4th Year (M4), reclassified from EB/EL 5 - Former EB/EL (Post Monitoring) 0 - Non-Emergent Bilingual (Non-EB)/Non-English learner (Non-EL) |
ESL Program Type | N/A | 2 - English as a second language/content-based 3 - English as a second language/pull-out 0 - Student does not participate in the English as a second language (ESL program) |
Extra Day
| N/A | STAAR Algebra I STAAR Biology STAAR English I STAAR English II STAAR U.S. History STAAR Mathematics STAAR Reading STAAR Science STAAR Social Studies TELPAS Listening & Speaking TELPAS Reading |
Gender | N/A | Female |
Grade | Student’s enrolled grade. | EE = Early Education PK = Pre- Kindergarten KG = Kindergarten 01 = Grade 1 02 = Grade 2 03 = Grade 3 04 = Grade 4 05 = Grade 5 06 = Grade 6 07 = Grade 7 08 = Grade 8 09 = Grade 9 10 = Grade 10 11 = Grade 11 12 = Grade 12 OS = Grade 14 (out of school) |
Local Student ID | N/A | Assigned by the campus district. |
Other Designated Supports | N/A | STAAR Algebra I STAAR Biology STAAR English I STAAR English II STAAR Mathematics STAAR Reading STAAR Science STAAR Social Studies STAAR U.S. History TELPAS Listening & Speaking TELPAS Reading |
PEIMS ID | N/A | ID used in the local Student Information System. |
Retester | Algebra I Biology English I English II U.S. History | No December |
STAAR 3-8 Above Grade | Mathematics Reading Science Social Studies | 04 05 06 07 08 |
STAAR ALT2 Non-Embedded Supports | Algebra I Biology English I English II Mathematics Reading Science Social Studies U.S. History | Color Or Highlight Images Color Overlays Photographs Or Objects Paired With Text Textured Materials Demonstrate Concepts Raise Or Darken Outline Enlarge Images Or Text Braille Describe Images Provide Images Or Text Separately Cover Or Isolate Images Picture Representations Calculator, Manipulatives, Math Tools Reread Text (Prior To "Find" Statement) Provide Structured Reminders Translated Student Material |
STAAR Non-Embedded Supports | N/A | Algebra I Biology English I English II Mathematics Reading Science Social Studies U.S. History |
TAKS/TAAS/TEAMS | Algebra I Biology US History | T |
English II | T R W RW | |
TELPAS Non-Embedded Supports | Reading & Writing Listening & Speaking | Basic Transcribing Complex Transcribing (R&W only) Individualized Structured Reminders Manipulating Test Materials |
TELPAS Rater A (Relationship) | N/A | 1 - Bilingual Education Teacher 2 - ESL Teacher 3 - Elementary General Education Teacher 4 - MS or HS General Ed Teacher of Core Subjects 5 - Special Education Teacher 6 - Gifted and Talented Teacher 7 - Teacher of Enrichment Subjects |
Test Mode | Algebra I Biology English I English II U.S. History Mathematics Reading Science Social Studies TELPAS Listening & Speaking TELPAS Reading & Writing | Algebra I - Online, Paper Biology - Online, Paper English I - Online, Paper English II - Online, Paper U.S. History - Online, Paper Mathematics - Online, Paper Reading - Online, Paper Science - Online, Paper Social Studies - Online, Paper TELPAS Listening & Speaking - Online, Holistic TELPAS Reading & Writing - Online, Paper & Holistic |
Title 1 Part A | N/A | 6 - Student attends campus with school wide program 7 - Student participates in program at targeted assistance school 8 - Student is previous participant in program at targeted assistance school (not a current participant) 9 - Student does not attend a Title I, Part A school but receives Title I, Part A services because the student is homeless 0 - Student does not currently participate in and has not previously participated in program at current campus |
Years in U.S. Schools | N/A | 1 - First enrolled in U.S. schools during part or all of the current school year 2 - Has been enrolled in U.S. schools for all or part(s) of 2 school years 3 - Has been enrolled in U.S. schools for all or part(s) of 3 school years 4 - Has been enrolled in U.S. schools for all or part(s) of 4 school years 5 - Has been enrolled in U.S. schools for all or part(s) of 5 school years 6 - Has been enrolled in U.S. schools for all or part(s) of 6 or more school years
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Valid Values for Tool Names in the Test Attributes Upload File
NOTE: This information is also available from Data File Layouts available on the Technology Resources section of the Texas Assessment Program website (TexasAssessment.gov).
Tool Name | Valid Value | Default Value | Applies To |
American Sign Language (ASL) Videos |
Do not show ASL videos Show ASL videos |
Do not show ASL videos | Mathematics, Reading, Science, Social Studies, English I, English II, Algebra I, Biology, TFAR, U.S. History |
Auto Text-to-Speech |
Off On |
Off | Mathematics, Reading, Science, Social Studies, English I, English II, Algebra I, Biology, TFAR, U.S. History |
Content and Language Supports |
Off On |
Off | Mathematics, Reading, Science, Social Studies, English I, English II, Algebra I, Biology, TFAR, U.S. History |
Permissive Mode |
Off On |
Off | Mathematics, Reading, Science, Social Studies, English I, English II, Algebra I, Biology, U.S. History, TELPAS Reading & Writing, TFAR |
Presentation |
English Braille Spanish*
*Reading, Mathematics and Science only |
English | Mathematics, Reading, Science, Social Studies, English I, English II, Algebra I, Biology, TFAR, U.S. History, TELPAS Reading & Writing |
Speech-to-Text | Off On |
Off | Mathematics, Reading, Science, Social Studies, English I, English II, Algebra I, Biology, U.S. History, TELPAS Reading & Writing, TFAR |
Spelling Assistance
| Off On |
Off | Reading, English I, English II, TFAR |
Text-to-Speech | Off On |
Off | Mathematics, Reading, Science, Social Studies, English I, English II, Algebra I, Biology, TFAR, U.S. History |
Basic TI Calculator | Off On |
Off | Mathematics, Science, TFAR |