TIDE Appendix
- Bruce Malone
- Jessica Sokol
- Shaina Seltzer
- 1 A
- 2 C
- 2.1 Changing Your Associated Administration Task
- 2.2 Columns in the Additional Orders Page
- 2.3 Columns in the Additional Student Fields Upload File
- 2.4 Columns in the Appeals/Score Codes Upload File
- 2.5 Columns in the Detailed Session Report Page
- 2.6 Columns in the Holistic Rating Upload File
- 2.7 Columns in the Initial Orders Page
- 2.8 Columns in the Interim Grades Upload File
- 2.9 Columns in the Order Summary Page
- 2.10 Columns in the Order History Page
- 2.11 Columns in the Plan and Manage Testing Report
- 2.12 Columns in the Roster Upload File
- 2.13 Columns in the Student Information Upload File
- 2.14 Columns in the Summary Session Report Page
- 2.15 Columns in the Test Completion Rates Report
- 2.16 Columns in the Test Attributes Upload File
- 2.17 Columns in the Update Temp ID to TSDS ID Upload file
- 2.18 Columns in the User Upload File
- 3 D
- 4 E
- 5 F
- 6 G
- 7 I
- 7.1 Icons
- 8 L
- 9 O
- 10 P
- 11 S
- 12 T
- 13 U
- 13.1 User Role Permissions
- 13.2 User Support
- 14 V
A
Account Information
You can modify your name, phone number, and other account information in TIDE. (To change your email address, your campus or district testing coordinator must create a new account with the updated email address.)
In the TIDE banner, from the Manage Account dropdown list, select My Contact. The My Contact Information page appears (refer to Figure 62).
Enter updates as necessary.
Select Save.
TIDE saves your changes, and a confirmation message appears.
Administration and Security Forms
You can submit new administration and security forms and view and edit existing forms through TIDE. TIDE currently supports the following forms:
Accommodation Request – This form allows you to request accommodations for students.
Security Oath for Superintendent – This form allows superintendents to submit security oaths.
Security Oath Part I and II for District Coordinator – This form allows district coordinators to submit security oaths.
Procedural Testing Irregularity – This form allows you to report procedural testing irregularities.
Serious Testing Violation – This form allows you to report serious testing violations.
Monday Testing Notification – This form allows district coordinators to information TEA of their intent to administer a STAAR assessment on Monday of week 1 during the testing window.
Submitting Administration and Security Forms
You can submit new administration and security forms by following the steps below.
From the Administration and Security Forms task menu on the TIDE dashboard, select Submit a Form. The Submit a Form page appears.
From the Select a Form drop-down list, select the form you wish to submit.
Select Select. The form appears.
Using any available drop-down lists, checkboxes, and text boxes, fill out the request form.
Select Submit. The form is submitted.
Viewing and Editing Administration and Security Forms
You can view and edit existing administration and security forms by following instructions below.
From the Administration and Security Forms task menu on the TIDE dashboard, select View/Edit Forms. The View/Edit Forms page appears.
Enter search criteria to find the form you want to view or edit.
Select Search. A search results grid appears, displaying forms matching your search criteria.
To view or edit a form, select the Pencil Edit button for that form. The form appears.
Using any available drop-down lists, checkboxes, and text boxes, edit the form as necessary.
Select Submit. The edited form is submitted.
C
Changing Your Associated Administration Task
Depending on your permissions, you can switch to different test administrations, campuses, districts, and user roles in TIDE.
In the TIDE banner, select Change Role from the Manage Account dropdown menu. The Administration Tasks window appears (refer to Figure 63).
Update the information as necessary.
Select Submit. A new homepage appears that is associated with your selections.
Columns in the Additional Orders Page
You can use the information in the table below to place orders for additional paper testing materials during testing.
Status | Description |
Material Description | Description of the materials included in the order. |
Additional Quantity | Amount to order. The entered amount should include the quantity displayed in the Quantity You Will Receive column along with any additional quantity. For example, if the quantity displayed in the Quantity You Will Receive column shows 135 and you need 10 more, enter 145. |
Quantity Pending Approval | Latest quantity sent for approval. Resets to zero after approved or disapproved. |
Quantity Approved | Latest quantity approved. Resets to zero after transmission to the printer. |
Quantity You Will Receive | Cumulative quantity sent to the printer. This number always increases after each transmission. In some cases, this number is rounded up to the multiple in a pack or box. |
Columns in the Additional Student Fields Upload File
Field Name | Description | Valid Values |
TSDS ID | Students’ state assigned unique identifier. | 10 numeric characters |
Attribute | Special programs and accommodations that the student needs to be made eligible for. |
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Subject | Subject associated with selected field. |
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Value | Value for associated subject. | For Agency Codes A-E, Date of Birth, (MMDDYYYY), Emergent Bilingual Indicator Code, ESL Program Type, Extra Day, Gender, Grade, Local Student ID, Other Designated Supports, Paper Test Format, PEIMS ID, Restester, STAAR 3-8 Above Grade, STAAR Alt2 Non-Embedded Supports, STAAR Non-Embedded Supports, TAKS/TAAS/TEAMS, TELPAS Non-Embedded Supports, TELPAS Rater A (relationship), Test Mode, Title 1 Part A, and Years in U.S. Schools, refer to Valid Values in the Additional Student Fields Upload File. For all other attributes:
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Columns in the Appeals/Score Codes Upload File
You can use the information in the table below to add or modify multiple appeals/score codes all at once through file upload.
Field Name | Description | Valid Values |
Request Type* | Type of appeals/score codes. | One of the following:
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Search Type* | Student field to search. | One of the following:
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Search Value* | Search value corresponding to the search type. | Up to 1,000 alphanumeric characters. The value must exist in TDS or TIDE. For example, specifying a result ID of 123456 requires that this result ID exist in TDS. |
Reason | Explanation of request. | One of the following (depending which request type is selected):
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Comments | Additional comments for request. | Up to 1,000 alphanumeric characters (depending on which type of request type is selected) |
*Required field.
Columns in the Detailed Session Report Page
You can use the information in the table below to view test session status reports.
Column | Description |
Enrolled Campuses | Name of the campuses associated with the Session ID. |
Proctor Name | Name of the proctor associated with the Session ID. |
Test Name | Name of the test associated with the Session ID. Multiple tests may be associated with one Session ID. |
Session ID | The Session ID to which the test is linked. |
Start Time of Session | Start time of the session. |
Total # of Tests | Total number of students testing in each campus. |
Tests Started | Number of tests that have been started and have not been completed or paused. |
Tests Paused | Number of students who have paused their test. |
Tests Completed | Number of students who have completed their test. |
Columns in the Holistic Rating Upload File
Column Name | Description | Valid Values |
TSDS ID* | Students’ state assigned unique identifier. | 10 numeric characters |
Student Last Name | Student’s last name. | Up to 60 printable ASCII characters |
Student First Name | Student’s first name. | Up to 60 printable ASCII characters |
Date of Birth | Student’s date of birth. | 8 number characters in mmddyyyy format |
Test Window* | Title of the test window. | TX_TELPAS_21_22 |
Test* | Dropdown of applicable test titles for the test window. | Refer to the Data File Format for Holistic Rating Upload File |
Rating Value* | Dropdown of possible rating assigned to the student for that test and language domain | 1 (Beginning) 2 (Intermediate) 3 (Advanced) 4 (Advanced High) |
*Required field.
Columns in the Initial Orders Page
You can use the information in the table below to review orders placed before test administration.
Column | Description |
Material Description | Description of the materials included in the order. |
Quantity You Will Receive | Quantity to be shipped from the vendor after the initial order window closes. This quantity includes any rounding above the Quantity Approved. |
Quantity Approved | Quantity that is approved. This reflects what was requested in the Additional Quantity column. Resets to zero after transmittal to the printer. |
Quantity Pending Approval | Quantity requiring approval beyond that automatically approved. Resets to zero after approved or disapproved. |
Additional Quantity | Quantity of materials based on eligibility counts plus 10% overage (for STAAR Alternate 2 only). |
Columns in the Interim Grades Upload File
You can use the information in the table below to upload interim grades. By default, students are eligible for interim assessments in their enrolled grade.
Field Name | Description | Valid Values |
TSDS ID* | State-assigned student identifier. | 10 numeric characters. Must be enrolled in your district. |
Field* | Label used for the interim grade attribute. | Interim Grade Testing |
Subject* | Subject of assessment. | One of the following:
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Grade* | Student’s interim grade. | For Mathematics and Reading:
For Science:
For Social Studies:
For Algebra I, Biology, US History, English I, and English II:
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*Required field.
Columns in the Order Summary Page
Column | Description |
Material Type | Description of the materials included in the order. |
District Expected Shipment | Quantity to be shipped from the vendor to district. |
District Awaiting Approval | Additional quantities district ordered that are pending approval. |
Enrolled Campus Expected Shipment | Quantity to be shipped from the vendor to campus. |
Enrolled Campus Awaiting Approval | Additional quantities campus ordered that are pending approval. |
Total Expected Shipment | Quantity of the material that is approved. This includes the original quantity plus any additional quantities you ordered. |
Total Awaiting Approval | Additional quantities you ordered that are pending approval. |
Columns in the Order History Page
Column | Description |
Order Number | Purchase order number. |
Order Type | Type of order: initial or additional. |
Submitted By | User who generated the order. |
Order Status | Order’s current status. |
Submitted Date | Date order was generated. |
Tracking | Tracking information for user orders. |
Reports | Shipping reports. |
Columns in the Plan and Manage Testing Report
You can use the information in the table below to view report of students’ current test status through the Plan and Manage Testing Report or when searching by student ID.
Attribute | Description |
District Name | Name of the district associated with the record. |
Campus Name | Name of the campus associated with the record. |
TSDS ID | Student’s Statewide Student Identifier Number. |
Student Name | Student’s legal name (Last Name, First Name). |
Enrolled Grade | The grade at which the student is enrolled. |
Above Grade Testing | Indicates whether a student took an above-grade level test. |
Interim Grade Test | Indicates the interim grades set up for the student. |
Emergent Bilingual | Indicates whether a student is an English learner. |
Test Language | The language setting that was assigned to the student. (English or Spanish) |
Test | Test name for this student record. |
Status | The status for that specific opportunity. |
Date Started | The date when the first test question was presented to the student for that opportunity. |
Date Completed | The date when the student submitted the test for scoring. |
Test Duration | The time it took for a student to complete a test. |
Last Activity | The date of the last activity for that opportunity or record. |
Restarts | The total number of times a student has resumed an opportunity (e.g., if a test has been paused three times and the student has resumed the opportunity after each pause, this column will show three restarts). (This includes Restarts Within Grace Period—see below.) |
Session ID | The session ID to which the test is linked. |
TA Name | The test administrator who created the test session in which the student is currently testing (or in which the student completed the test). |
Columns in the Roster Upload File
You can use the information in the table below to add or modify multiple rosters all at once.
Column Name | Description | Valid Values |
Enrolled District ID* | Enrolled District associated with the roster. | Enrolled District ID that exists in TIDE. Up to 20 characters. |
Enrolled Campus ID* | Enrolled Campus associated with the roster. | Enrolled Campus ID that exists in TIDE. Up to 20 characters. Must be associated with the enrolled district ID.
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Teacher Email Address* | Email address of the teacher associated with the roster. | Email address of a teacher existing in CRS. This field is optional and should not be populated for TIDE-only rosters. |
Roster Name* | Name of the roster. | Up to 20 characters. |
TSDS ID* | Student’s unique identifier within the district. | Up to 10 alphanumeric characters. |
Action | Indicates if this is an add or delete transaction. | ADD/DELETE |
*Required field.
Columns in the Student Information Upload File
You can use the information from Data File Layouts available on the Technology Resources section of the Texas Assessment Program website (TexasAssessment.gov) to add or modify multiple student accounts all at once through file upload.
Note: Uploading a registration file replaces data in TIDE previously entered for a student. However, for fields denoted as blank = database value retained, a blank upload will maintain the field value currently active in TIDE.
The table below lists the required Fields in the Student Information (Registration) File:
Field Name | Description | Valid Values |
TSDS ID | Students’ state assigned unique identifier | 10 numeric characters |
Enrolled District ID | District code where the student is currently enrolled. | 6 numeric characters |
Enrolled Campus ID | Campus code where the student is currently enrolled. | 9 numeric characters |
Last Name | Student’s last name. | Up to 60 printable ASCII characters |
First Name | Student’s first name. | Up to 60 printable ASCII characters |
Birthdate | Student’s date of birth. | 8 number characters in mmddyyyy format |
Grade Level Code | Student’s enrolled grade. | EE = Early Education PK = Pre- Kindergarten KG = Kindergarten 01 = Grade 1 02 = Grade 2 03 = Grade 3 04 = Grade 4 05 = Grade 5 06 = Grade 6 07 = Grade 7 08 = Grade 8 09 = Grade 9 10 = Grade 10 11 = Grade 11 12 = Grade 12 OS = Grade 14 (out of school) |
Note: The student registration data file also includes 60+ other optional fields. | ||
The table below lists the optional fields in the Student Information (Registration) File and their descriptions:
Field Name | Description |
Testing District ID | District code where the student is currently testing. Indicates the district identification number registered with the Texas Education Agency. |
Testing Campus ID | County/District/Campus (CDC) number of student's testing location. |
Middle Name | Valid Values: All printable ASCII characters; blank. |
Gender | M = Male |
PEIMS ID | ID used in the local Student Information System to uniquely identify the student in the submitting system. The primary purpose of this field is to provide a mechanism to import student data from the TSDS Unique ID system back into the local source systems. |
Local Student ID | Optional, assigned by the school district Valid values: 0-9, blank |
Hispanic Latino CODE (ETH) | Student has been identified as Hispanic/Latino. |
American Indian/Alaska Native (I) | Student has been identified as American Indian or Alaska Native. |
Asian Code (A) | Student has been identified as Asian. |
Black / African American Code (B) | Student has been identified as Black or African American. |
Native Hawaiian/Pacific Islander Code (P) | Student has been identified as Native Hawaiian or Pacific Islander. |
White Code (W) | Student has been identified as White. |
Emergent Bilingual Indicator Code (EL) | Student has been identified as limited English proficient by the language proficiency assessment committee (LPAC). |
Migrant Indicator Code (MS) | Student has been identified as a migrant student. |
Years in U.S. Schools | Applicable for TELPAS and TELPAS Alternate students. |
Parental Denial Code | The parent or guardian has denied placement of the student in any special language program. |
Unschooled Asylee / Refugee Code | Applicable for TELPAS and TELPAS Alternate only |
High School Equivalency Program (HSEP) | Mark (along with the "O" score code) if a student who is court-ordered to participate in an authorized high school equivalency program qualifies to be and is excused from taking the test. |
Texas Migrant Interstate Program (TMIP) | Must be set to the value of “Yes” for any student testing under the migrant program. |
New To Texas | Any student who transferred from out-of-state or out-of-country directly into the school district or charter school during the current school year (August 1–July 31) is considered “New to Texas”. |
Special Ed Indicator Code | Student is participating in a special education program. |
Section 504 Indicator Code | Indicates that a student received assistance through either an aid, accommodation, or service under Section 504 Rehabilitation Act of 1973 at any time during the school year. |
Gifted / Talented Indicator Code (G/T) | Student is participating in a state-approved Gifted/Talented program. |
Economic Disadvantage Code (ED) | 1 = Eligible for free meals under the National School Lunch and Child Nutrition Program |
Title 1 Part A Indicator Code (TIA) | A = Student resides in a facility for the neglected, attends a Non-Title I campus, and receives Title I, Part A services through Title I; Part A Program that is run through the central Administration Office. 6 = Student attends campus with school wide program |
At-Risk Indicator Code (AR) | Student is designated as being at risk of dropping out of school under state-mandated academic criteria only. |
TELPAS Alternate | Alternate student for TELPAS |
STAAR Alternate 2 | Alternate student for STAAR |
STAAR Alternate 2 EOC Eligibility | Algebra I, Biology, English I, English II, U.S. History |
STAAR 3-8 Above Grade | Mathematics, RLA, Science, Social Studies |
December EOC Eligibility | Algebra I, Biology, English I, English II, U.S. History |
Spring EOC Eligibility | Algebra I, Biology, English I, English II, U.S. History |
June EOC Eligibility | Algebra I, Biology, English I, English II, U.S. History |
Fields for Local Use 1-4 | Valid values: 0-9, blank |
Interim Test Grade | Algebra I, Biology, English I, English II, U.S. History, Mathematics, RLA, Science, Social Studies |
Action | ADD = Add or update student |
Columns in the Summary Session Report Page
You can use the information in the table below to view test session status reports.
Column | Description |
Campuses | List of campuses for which you can view reports. |
Total # of Students in Test | Total number of students testing in each campus. |
Tests in Progress | Number of tests that have been started and have not been completed or paused. |
Tests Paused | Number of students who have paused their test. |
Tests Completed | Number of students who have completed their test. |
Columns in the Test Completion Rates Report
You can use the information in the table below to view report of test completion rates.
Column | Description |
Administration | Administration that is being reported. |
Date Generated | Date and time that the file was generated. |
District ID | The ID of the reported district. |
District Name | The name of the reported district. |
Test Window Description | Description of the test window. |
Campus ID | The ID of the reported campus. |
Campus Name | The name of the reported campus. |
Opportunity | Test opportunity number that is being reported. |
Percent Completed | Percentage of students who have completed the test out of the total number of students with an active relation to the campus in TIDE. |
Percent Started | Percentage of students who have started the test out of the total number of students with an active relation to the campus in TIDE. |
Region ID | The ID of the reported region. |
Region Name | The name of the reported region. |
Test | Group of tests containing the test that is being reported. |
Test Name | Grade, test, and subject that are being reported. |
Total Eligible Students | Number of students with an active relationship to the campus in TIDE. |
Total Student Completed | Number of students who have finished the test and submitted it for scoring. |
Total Student Started | Number of students who have started the test. |
Columns in the Test Attributes Upload File
You can use the information in the table below to upload student accommodations and test tools.
Column | Description | Valid Values |
TSDS ID* | Student's statewide identification number. | Ten digits. |
Subject | Subject for which the tool or accommodation applies. | One of the following:
|
Tool Name | Name of the tool or accommodation. | Refer to the table “Valid Values for Tool Names in the Test Attributes Upload File.” |
Value | Indicates if the tool or accommodation is allowed or disallowed, or the accommodation’s appearance. | Refer to the table “Valid Values for Tool Names in the Test Attributes Upload File.” |
*Required field.
Columns in the Update Temp ID to TSDS ID Upload file
Column | Description | Valid Values |
TempID* | Student’s temporary ID. | TXT-followed by up to six numeric characters. |
TSDS ID* | Student’s statewide identification number. | 10 numeric characters. |
*Required field.
Columns in the User Upload File
You can use the information in the table below to add or modify multiple user accounts all at once through file upload.
Column | Description | Valid Values |
Regional ID* | Region/ESC associated with the user. | Region/ESC that exists in TIDE, and must be associated with the user uploading the file. 2 numeric characters. |
District ID | District associated with the user. | District ID that exists in TIDE, and must be associated with the user uploading the file. 6 numeric characters. |
Campus ID | Campus associated with the user. | Campus ID that exists in TIDE, and must be associated with the user uploading the file. 10 numeric characters. Must be associated with the district ID. Can be blank when adding district-level users. |
First Name* | User’s first name. | Up to 35 characters. |
Last Name* | User’s last name. | Up to 35 characters. |
Email Address* | User’s email address. | Any standard email address. Up to 128 characters that are valid for an email address. This is the user’s username for logging in to TIDE. |
User Role* | User’s role. For an explanation of user roles, refer to User Role Permissions. | One of the following:
ERS: ESC Region Staff RCU: Regional Content User DS: District Superintendent DTC: District Testing Coordinator DTA: District Testing Assistant DRV: District Report Viewer DCU: District Content User LMS_Only: Learning Management System Only CTC: Campus Testing Coordinator CRV: Campus Report Viewer OTA: Online Test Administrator PR: Principal SDA: Student Data Assistant TE: Teacher CTS: Campus Technology Staff TSA: Test Setup Assistant |
Phone Number | User’s phone number. | Phone number in xxx‑xxx‑xxxx format. Extensions allowed. |
Texas Unique Staff ID | User’s Staff ID | Up to 10 characters. |
Action | Indicates if this is an add, modify, or delete transaction. | One of the following:
|
*Required field.
D
Deleting Records from TIDE
You can delete existing records for users, students, rosters, and student eligibilities from TIDE. For users with multiple roles, individual roles can be deleted without deleting the entire user account.
Retrieve the records you want to delete by following the procedure in the section Searching for Records in TIDE.
Do one of the following:
Mark the checkboxes for the record you want to delete.
Mark the checkbox at the top of the table to delete all retrieved records.
Select Delete button and in the affirmation dialog box select OK.
E
Exporting Records in TIDE
You can export search results for users, students, rosters, students’ test settings, testing windows, and appeals/score codes to the Inbox.
Retrieve the records you want to export by following the procedure in the section Searching for Records in TIDE.
In the search results pop-up window, select Export to Secure File Center and select the file format (CSV or Microsoft Excel) in which the data should be exported. You can navigate away from the page and perform other tasks if required. When your file is available for download, you will receive an email to the email account registered in TIDE. After receiving the email, you can download the exported file from the Secure File Center.
You can also export records from the search results grid:
Retrieve the records you want to delete by following the procedure in the section Searching for Records in TIDE.
Do one of the following:
Mark the checkboxes for the record you want to export.
Mark the checkbox at the top of the table to export all retrieved records.
Select Export button, and then select Excel or CSV.
F
Fields in the Demographics Panel
You can use the information from Data File Layouts available on the Technology Resources section of the Texas Assessment Program website (TexasAssessment.gov) to add new student accounts with permanent IDs one at a time or to modify existing student accounts one at a time.
Note: If a demographic information field is left blank, data from the March 2025 PEIMS submission will be used to complete the field. New students will be added to TIDE during the PEIMS import if the PEIMS file includes TSDS IDs that do not exist in TIDE already.
Fields in the Test Attributes Panels
When you are adding new student accounts with permanent IDs one at a time or modifying existing student accounts one at a time, you can use the information from Data File Layouts available on the Technology Resources section of the Texas Assessment Program website (TexasAssessment.gov) to enter the student’s settings for each test.
Fields in the View/Edit User Page
You can use the information in the table below to modify existing user accounts.
Field | Description |
Email Address* | Email address for logging in to TIDE. |
Role* | User’s role. For an explanation of user roles, refer to User Role Permissions. |
Region | Region associated with the user. |
District | District associated with the user. |
Campus | Campus associated with the user. |
First Name | User’s first name. |
Last Name | User’s last name. |
Phone Number | User’s phone number. |
Texas Unique Staff ID | User’s Staff ID. |
*Required field.
G
Generating Upload-ready Student Data Files
TIDE can generate student data files in upload-ready format. This allows you to download the file, edit student data as necessary, and upload the file back to TIDE to update student data in the system.
From the Student Information task menu on the TIDE dashboard, select View/Edit/Export Student. The View/Edit/Export Student page appears.
Retrieve the student(s) you want to include in the data file.
Optional: In the list of retrieved students, mark the checkbox(es) for one or more students you want to include in the data file.
Select Export button and then do one of the following:
To export the students you selected, if applicable, select Export in upload format.
To export all students in the results grid, select Export All in upload format.
TIDE generates the upload-ready student data file and exports it to your device. You can edit student data as necessary, save your changes, and upload the file back to TIDE to update student data in the system.
I
Icons
Icon Name | Icon Image |
Delete Button |
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Pencil Edit Button |
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Arrow Button |
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Export Button |
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Print Button |
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Plus sign Button To Add Student |
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X Button to Remove Student |
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Tracking Shipment Button |
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Tracking Report Button | |
Resolve Discrepancy Button |
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Reassign Button |
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Reassign Student Button |
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Error Warning Icon |
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Invalid Warning Icon | |
Hide/Show Button | |
Custom Label Button |
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Archive Button | |
Magnifying Glass Button | |
Left Arrow Button | |
Right Arrow Button | |
Previous Results Button | |
Next Results Button | |
Columns Menu Button |
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L
List of Appeal Requests by Test Status
You can use the information in the table below to