Verify Student Information
Coordinate the Review of Student Information
District and campus coordinators must:
❏ Ensure That Student Information Has Been Verified
Changes to test information and student demographic information, including name, date of birth, and grade level, can be made in TIDE throughout the registration window. Updates to student information can be made using a bulk upload or individually entered.
Bulk Upload: Use the downloadable template available on the Upload Additional Student Fields page in TIDE (refer to Figure 10). Refer to the Additional Fields Upload File Format document on the TIDE Upload File Formats page of the Texas Assessment website to ensure that the values entered in the templates are valid.
Individual Entry: Access the Add Student page using the Add task in the Student Information card in TIDE (refer to Figure 11).
NOTE: Unless students are testing above grade level, they will be able to access only those assessments available for their enrolled grade level when they log in to TDS. For this reason, enrolled grade level should be verified and updated as necessary prior to the opening of the administration window, including for OOS students. For TELPAS, if a student’s enrolled grade level is changed during the administration window after he or she has started testing, the student will not receive a composite rating. Students must complete all TELPAS domains at the same grade level. All other demographics must be updated before the administration window closes.
Contact Texas Testing Support for issues updating student information or test attributes.
The History tab allows district coordinators to view what updates were made to a student’s demographic or registration information in TIDE and when the updates were made during the current school year. Users will also be able to view assigned rosters and eligible assessments using this feature. Refer to the TIDE User Guide for specific instructions on viewing and editing student information before an administration.
Verify and Update Student Information
Campus coordinators must:
❏ Download Files for Data Verification
District coordinators will notify campus coordinators when students are registered in TIDE. Student data files should be exported from the Manage Students page in TIDE to verify student demographic information. Users can choose the “Export Selected in Upload Format” option when downloading student information in order to make updates and then reupload directly to TIDE. If the user chooses either the “Export Selected to Excel” or “Export Selected to CSV” option instead, the extract will not be in the same format as the template from the Upload Student Information page. If any changes are made, student data from the export will need to be transferred to this template before uploading to TIDE.
❏ Verify Student Data Elements
Take the following actions in regard to student data elements:
Ensure that all records for all students taking the assessment have been included in TIDE.
Confirm the accuracy and completeness of all data, including student demographic information.
Verify specific program fields, and confirm student test eligibility.
Confirm the accuracy and completeness of test attributes for all students to ensure that the correct test mode, version, presentation, and embedded supports are provided to the students during testing.
If changes to student data are required, update the student data directly in TIDE or update a student information file and upload it to TIDE. Refer to the TIDE User Guide for instructions on modifying and uploading student information.
NOTE: TIDE retains previously uploaded values when certain fields are left blank in the template available on the Upload Student Information page. To determine whether this applies to a specific field, refer to the Student Information Upload File Format document on the TIDE Upload File Formats web page for detailed information on whether this applies for a specific field. If a field supports value retention, the notation “<blank> = database value retained” will be listed as an acceptable value. If not supported, leaving the field blank will overwrite the existing data with a blank value.