Managing Exclusions and Resolving Discrepancies

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How district-level users view or edit STAAR Medical Exclusions

There are circumstances in which a student did not participate in an expected test. In such instances, you need to specify whether the absent student’s test record is eligible for a medical exclusion to accurately explain the non-participation. Score codes for medically excluded students must still be set during the administration window.

1. From the Data Cleanup task menu on the TIDE dashboard, select STAAR Medical Exclusion. The STAAR Medical Exclusion page appears.

2. Retrieve the student whose record you want to view or edit by filling out the search criteria and selecting Search.

3. In the list of retrieved students, select Pencil Edit button for the student whose record you want to edit (refer to Icons). The Edit Non-Participation Codes form appears, listing the student’s demographic information in the Student Information panel, and the student’s available tests and special codes in the Special Codes panel.

4. From the dropdown lists in the Special Codes panel, select the medical exclusion code for each available test, as required.

5. Select Save.

How district-level users resolve discrepancies

Due to the nature and complexity of the testing process as well as the great volume of students involved, a variety of test discrepancies may occur when administering a test. After a student submits a paper or online test, TIDE performs checks for discrepancies. The DTC needs to take appropriate action to resolve the discrepancies before any further action can be taken on the discrepant tests.

How district-level users resolve duplicate test discrepancies

A duplicate-test discrepancy occurs when TIDE detects two or more tests submitted by the same student for the same subject. This discrepancy can occur when an online test is started/submitted and later a special paper administration test is entered into DEI.

You can resolve a duplicate-test discrepancy in two ways: Reassign (enables you to reassign the test and related data to the correct student) and Reset Test (enables you to reset the test so that it is not reported.)

To resolve discrepancies:

1. From the Data Cleanup task menu on the TIDE dashboard, select Resolve Discrepancies. The Resolve Discrepancies page appears.

2. Retrieve the list of discrepancies for your district and campus by filling out the search criteria and selecting Search.

3. Select Resolve Discrepancy button for the duplicate discrepancy you want to resolve (refer to Icons). The Resolve Discrepancy: Duplicated Records window appears (refer to Figure 68).

4. Do one of the following:

   1. To reset the test, select Pencil Edit button in the Reset column (refer to Icons).

   2. To reassign the duplicate test to another student, select Reassign button in the Reassign column (refer to Icons). TIDE displays a list of search fields to retrieve the other student.

      1. Enter search criteria to retrieve an existing student and select Search.

      2. From the list of found students, select Reassign Student button for the student to whom you want to reassign the test (refer to Icons).

5. In the dialog box that pops up, select Continue.