How to Export and Print Data
- Bruce Malone
- Shaina Seltzer
- Jessica Sokol
You can export or print any data you see in the CRS. Some can be exported directly from the Performance on Tests report. You may want to export or print to save a snapshot of data to consult later, or to share data. Different options will be available depending on the report you are viewing. Some reports can be exported with item-level data.
How to Export or Print a Report You Are Viewing
Click the Print button from the Features and Tools menu, or in a Longitudinal Report Window, from the upper right hand corner (refer to Icons).
If there are multiple report tables on the page, multiple print buttons appear (Figure 79). A print preview page opens (Figure 80).
To zoom in on the print preview, use the dropdown list under the Zoom Level (Display only) section. This setting affects the preview only.
If the report provides data for individual items, the Report Options section appears. Select either Summary Only or Summary and Item Scores. If you select the former option, as in Figure 81, the printed report includes data for the individual assessment items.
Do one of the following under the Print Options section:
To print the report, select the “Print” radio button.
To download a PDF version of the report, select Save to PDF.
Optional: If the report is for a particular student, you can mark the Include Items and Responses checkbox. The resulting PDF file report includes the actual items and the student’s responses.
Select an option from the “Page Layout” dropdown list that appears.
To download a Microsoft Excel (XLSX) version, select Save to Excel.
To download a comma-separated value (CSV) version of the report, select Save to CSV.
Click Confirm.
If you saved the report as a PDF, Excel, or CSV file, the Secure File Center window appears, displaying the generated report.
How to Export an Assessment Report Directly from the Performance on Tests Report
Click the Export Data For Assessment button to the left of the name of the assessment whose report you wish to export (refer to Figure 82) (refer to Icons).The Export Report window opens (refer to Figure 83 and Figure 84). The options in this window vary according to your user role.
Select which report to export for the assessment.
District-level users:
To export the district test results, mark the “Overall Performance of all my Campuses” radio button.
To export campus test results (excluding data for individual items), mark the “Overall Test & Reporting Category Performance of all my Students for [Campus Name]” radio button, then select a campus from the dropdown list.
To export campus test results (including data for individual items), mark the “Overall Test, Reporting Category and Item Performance of all my Students for [Campus Name]” radio button, then select a campus from the dropdown list.
Campus-level users and teachers:
To export results for all your associated students (excluding data for individual items), mark the “Overall Test, Reporting Category Performance of all students” radio button.
To export results for all your associated students (including data for individual items), mark the “Overall Test, Reporting Category and Item Performance of all students” radio button.
Do one of the following:
To export the report in PDF format, mark the “PDF” radio button.
To export the report in .xlsx format, mark the “Excel” radio button.
To export the report in comma-separated values (CSV) format, mark the “CSV” radio button.
Click Export Assessment Data. A confirmation window appears.
Click Yes to export or No to return to the Export Report window. When you have exported a file, the Inbox window appears with the generated file available for download.
Table 34. District-level User View: Export Report Window Elements | |
|---|---|
# | Element |
1 | Report type options |
2 | File type options |
Table 35. Teacher View: Export Report Window Elements | |
|---|---|
# | Element |
1 | Report type options |
2 | File type options |