C

Roster Management

Rosters are groups of students. Each user-defined roster is associated with a teacher. Each is also associated with a single administrative year. They typically represent entire classrooms in lower grades, or individual classroom periods in upper grades. They can also represent any group that is meaningful to users. A student may belong to more than one roster.

Teachers, campus-level users, and district-level users can add, edit, and delete rosters. Rosters are a great way to organize students, allow teachers to view their students’ performance, and allow other users to compare the performance of different rosters. Changes to rosters may take a few minutes to appear in reports.

When creating rosters, follow the guidelines below:

• Rosters should ideally include about 25–30 students. If a roster is too large or too small, it may affect the usefulness of the data available in reports.

• When naming rosters, a clear and consistent naming convention should be used that indicates the grade, roster name, teacher, and/or period as applicable. For example, an elementary school roster may be named “Gr3Jones23-24” and a secondary school roster may be named “AikenPeriod3Eng9A23-24”.

A few restrictions to be aware of when creating rosters:

• Each user-defined roster can only be associated with one school.

• You can only add students who are enrolled in the school or district associated with your user account.

• Only 500 active students can be included in one roster.

Add a Roster

You can create new rosters from students associated with a school.

1. From the Features & Tools menu, select Add Roster. The Roster Manager window appears, showing the Add Roster form (Figure 83).

2. If necessary, select the district and school for the roster from the drop-down lists.

3. Add a roster name and select a teacher.

4. Decide how you want to add students:

Open

Figure 83. Roster Manager Window: Add Roster Form

Quick Roster tab

Use the Quick Roster tab to create a roster from a group of students. Once you select the search criteria, all students who meet those criteria are automatically added to the roster after you select Create Quick Roster. You can remove students manually by selecting  next to individual students or select Remove All from the top of the grid. Selecting Save creates your roster.

• Use the Student Search tab for a more traditional search function, including the option to find specific students by ID or name. After you return results, select  to add individuals or select Add All from the top of the grid.

• Student Search tab (search finds students that you add and remove manually)

 Tip: To return fewer students, limit your search by adding more criteria. Expand the Additional Fields section to add student information criteria as available.

5. Optional: After results appear under Selected Students, change the information that displays about students.

Show more information drop-down: Select or clear additional columns under Available/Selected Students grids.

Note: Selecting Former Students shows students who are no longer associated with the school in italics with the date they left the school. You can still add these students to your roster. Once a student has been added to a roster, the student will remain in the roster even if the student is no longer enrolled in the school.

Use the Filter field to limit students to those who match the text you enter. This keyword search only finds text in the grid. Be aware if you enter 11 to find students in 11th grade, any content with the text “11” will display. This could potentially pull in results you did not intend to find.

After you save, rosters may be changed from the Edit Rosters screen.

Modify a Roster

You can modify a user-defined roster by changing its name, changing its associated teacher, adding students, or removing students.

1. From the Features & Tools menu, select View/Edit Roster. The Roster Manager window appears, showing the View/Edit form (Figure 84).

2. Select the school year, district, school, and roster type as needed for the roster you wish to edit. Optionally, select a teacher.

3. Click Search. Click View Results to view the results in your browser.

Open

Figure 84. Roster Manager Window: View/Edit Roster Form Showing Retrieved Rosters

In the list of retrieved rosters, click   for the roster whose details you want to view. The View/Edit window for the roster opens.

4. To add students, select Find Students. Select the Student Search tab to add individual students manually or select the Quick Roster tab to add a group of students and then remove individual students who do not need to be on the roster. After you return results, select  to add individuals or select Add All from the top of the grid.

   Note: Each user-defined roster can only be associated with one school, so the search options do not include a way to search for a school.

5. To remove students, click  next to an individual student or select Remove All from the top of the grid.

Select Save and in the affirmation dialog box select Continue.

Upload Rosters

If you have many rosters to create, it may be easier to perform those actions through file uploads. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel.

1. From the Features & Tools menu, select Upload Rosters. The Roster Manager window appears, showing the Upload Rosters: Upload page (Figure 86).

2. Click Download Template on the right and select the appropriate file type.

3. Open the template file in a spreadsheet application, fill it out, and save it.

4. On the Upload Rosters: Upload page, click Choose File and select the file you created in the previous step.

5. Click Next. The Upload Rosters: Preview page appears (Figure 87). Use the file preview on this page to verify you uploaded the correct file.

6. Click Next to validate the file.

7. Any errors or warnings are displayed on the Upload Rosters: Validate page (Figure 88). If a record contains an error, that record will not be included in the upload. If a record contains a warning, that record will be uploaded, but the field with the warning will be invalid.

• To revise the file before uploading, select Upload Revised File.

• To view a list of issues with the file, select Download Validation Report.

• To continue with the upload regardless of errors or warnings, select Continue with Upload. The confirmation screen appears (Figure 89).

Table 2 provides the guidelines for filling out the roster template that you can download from the Upload Roster page.

 H

Help

The CRS includes an online user guide.

How to Access the Online User Guide

In the banner, click Help. This will take you to the User Support landing page. Here you will see contact information for Texas Testing Support. You can also select the CRS User Guide hyperlink. The link will direct you to the DCCR section which contains the CRS User Guide. 

I

Icons

L

Login Process

This section describes how to log in to the CRS.

Do not share your login information with anyone. All Texas Assessment Program systems provide access to student information, which must be protected in accordance with federal privacy laws.

How to Log In to the Centralized Reporting System

Navigate to the portal.

Select your user role from the cards displayed.

Click the Centralized Reporting card. The login page appears.

On the login page (Figure 90), enter the email address and password you use to access all CAI systems. Click Secure Login.

If the Enter Code page appears (Figure 91), an authentication code is automatically sent to your email address. You must enter this code in the Enter Emailed Code field and click Submit within 15 minutes.

If the authentication code has expired, click Resend Code to request a new code.

If your account is associated with multiple institutions, you are prompted to select a role. From the Role drop-down list, select the role and institution combination you wish to use. You can also change your institution after logging in.

The dashboard for your user role appears.

How to Set or Reset Your Password

Your username is the email address associated with your account in TIDE. When you are added to TIDE, you receive an activation email containing a temporary link to the Reset Your Password page (Figure 92). To activate your account, you must set your password within 15 minutes.

For security purposes, all users are required to do a one-time password reset at the beginning of every school year.

If your first temporary link expired: In the activation email you received, click the second link provided and request a new temporary link.

If you forgot your password: On the Login page, click Forgot Your Password? And enter your email address in the E-mail Address field. Click Submit. You will receive an email with a new temporary link to reset your password.

If you did not receive an email containing a temporary link or authentication code: Check your spam folder to make sure your email program did not categorize it as junk mail. If you still do not see an email, contact your district or campus testing coordinator to make sure you are listed in TIDE.

Additional help: If you are unable to log in, contact Texas Testing Support for assistance.

M

Multiple Interim Test Opportunities

Sometimes interim test results will include multiple rows for the same student.

When a student completes multiple test opportunities for a single assessment, reports display a row of data for each opportunity. A star icon appears next to the first assessment An asterisk icon indicates that an opportunity is not included in calculations of average scores or Predicted STAAR Performance (Interim)s.

N

Non-Scorable Test Opportunities

Information for tests reported with a score code other than S are available in the “basement”.

You can click More Info on the notification to view the Students with Other Test Statuses window (see Figure 85). This window lists the students who have non-scorable test opportunities for the given assessment, as well as the status code and completion date for each.

P

Performance Data

Depending on the test, a report may display different kinds of performance data:

• Score data:

  • Scale scores

  • Raw scores, which may be in the form of percentages or fractions

• Standard error: After an individual student’s score, you may see a number with “±” before it. This is the standard error of measurement (SEM). A student’s score is best interpreted when recognizing that the student’s knowledge and skills fall within a score range and not just a precise number. As an example, if a student receives a test score of 75 with an SEM of 4, that tells us that the student’s knowledge and skills fall between 71 and 79. For average scores at aggregate levels, the number following “±” is the standard error of the mean.

• Performance-level data, which are used for tests with performance levels (also known as proficiency levels). Performance levels provide qualitative measurements of students’ proficiency in relation to a particular standard or set of standards. Some aggregate reports include Performance Distribution )/ bars, as in Figure 94 , showing the percentage and number of students who achieved each performance level. These bars are color-coded, with three performance levels being coded red-yellow-green, four being coded red-yellow-green-blue, and five being coded red-yellow-green-blue-purple.

• In a report, click the more information button in the score or Predicted STAAR Performance (Interim) columns (Figure 94).

• A legend appears (see Figure  and Figure 94 ), explaining what the scores or performance levels indicate.

• You will find similar buttons in reports throughout the CRS.

In a report, click the more information button  in the score or Performance Distribution columns.

A legend appears (Figure 94) explaining what the scores or performance levels indicate.

R

Report Tables

How to Sort a Table

1. To sort by descending order, click the header of the column you wish to sort by. The bottom arrow in the header is shaded darker when the column is sorted in descending order.

2. To sort by ascending order, click the column header again. The top arrow in the header is shaded darker when the column is sorted in ascending order.

How to Specify the Number of Rows Displayed

In the Rows per page field below a table, enter the number of rows you want the table to display per page. Your specifications persist for each table.

You can click the arrow buttons in this field to increase or decrease the number of rows displayed in increments of one.

How to View Additional Table Rows

To move to the next and previous pages in a table, click the arrow buttons  at the lower-right corner of the table.

To jump to a specific table page, enter the page number in the field at the lower-right corner of the table.

How to View Additional Table Columns

To scroll the table to the right or left, click the arrow buttons on the right and left sides of the table. Alternatively, click and drag the green horizontal scrollbar at the bottom of the table.

If a table contains expandable and collapsible accordion sections, you can click the section bars or and to expand and collapse them.

How to Expand All Accordion Sections in a Table

If you are navigating the page by tabbing through it, you may want to expand all the expandable accordion sections of a table at once. This feature, which is available in most test results, will make the table accessible to a screen reader.

1. Navigate to the table by tabbing through the page in your browser. When the “Load Accessible Table” message appears, press the Enter key. All the accordion sections expand.

2. Optional: To collapse the sections again, navigate back to the table. When the “Hide Accessible Table” message appears, press the Enter key. All the accordion sections collapse, except the Total section.

S

Secure File Center

The Reporting System allows you to access a Secure File Center that is integrated with other online assessment systems, such as TIDE, and accessible from your portal. The Secure File Center serves as a central repository for secure documents uploaded by administrators (such as state personnel) or shared between users, files exported by users, and learner in danger alerts.

Each user’s Secure File Center is personal to them and not shared among other users. Users can easily manage the files in their Secure File Centers. The files are categorized into different tabs to allow users to view non-archived and archived files. Users can also search for files by keyword. Files are listed in the order in which they were created. The file creation and file expiration dates appear, if applicable, and the number of days remaining until a file expires is also displayed; if needed for future use, files should be downloaded and stored in a secure location before the expiration date. Users can archive or delete files as needed. Users can also share files by sending them to other users’ Secure File Centers.

Access and Manage Files in the Secure File Center

The files in the Secure File Center are listed in the order in which they were created. The file creation and file expiration dates appear, if applicable. The number of days remaining until a file expires is also displayed next to a file; by default, exported files are available for 30 day. You can access the Secure File Center from any page in the Centralized Reporting System to either download the file or archive the file. You can also delete the files you have exported, but not files added by admin users.

1. In the banner, click Secure File Center. The Secure File Center window appears (Figure 95). By default, the Secure File Center displays the View Documents tab.

2. Choose either of the available tabs (Figure 95):

Recent: Displays all files except those that have been archived.

Archived: Displays files that have been archived.

3. Optional: To filter the files displayed, enter a search term in the text box in the upper-right corner.

4. Optional: To hide or display system labels, click the “System Labels” toggle.

5. Optional: To hide files with a particular system label, clear the checkbox for that label.

6. Optional: To hide or display custom labels, click the “Custom Labels” toggle.

7. Optional: To hide files with a particular custom label, clear the checkbox for that label.

8. Optional: Do one of the following:

To download a file, click the name of the file.

To add a new custom label or apply an existing custom label, select.

• To apply a new custom label, mark the checkbox, enter a new custom label in the text box, and select Save New Label.

• To apply an existing custom label, mark the checkbox, enter an existing custom label in the text box, and select Apply Label.

To archive a file, select . To unarchive a file from the Archived tab, select .

To delete a file, select . Files exported to the Secure File Center or archived can be deleted. However, secure documents uploaded to the Secure File Center by admin users cannot be deleted.

Send Files to Other Users’ Secure File Centers

1. From the banner, select Secure File Center. The Secure File Center page appears. By default, the View Documents tab displays.

2. Select the Send Files tab. The Send Files page appears (Figure 96).

3. In the Select Recipients field, do one of the following:

Select Role to send a file or files to a group of users by user role.

Select Email to send a file or files to a single recipient by email address.

If you select Email, skip to step 7.

4. In the Select Role(s) field, select the role group to which you want to send a file or files. A drop-down list appears.

5. From the drop-down list, select the role(s) to which you want to send a file or files. You can choose Select all to send a file or files to all roles in the selected role group.

6. From the Select Organization(s) drop-down lists, select organizations that will receive the file(s) you send. These drop-down lists adhere to the user role hierarchy. For example, district-level users will be able to filter at their role level and below.

7. If you selected Role in step 3, skip this step. If you selected Email in step 3, enter the email address of the recipient to whom you wish to send a file or files.

8. To select a file or files to send, in the Add File field, select Browse. A file browser appears.

9. Select the file(s) you wish to send.

10. Select Send.

Files display in the Secure File Center after you send them.

State-Level Features

State-level users have a special landing page called the Dashboard Selector. You can use the Dashboard Selector to access Reporting at the state level or the district level.

Access Overall Test Results for Your State

You can view a state dashboard showing results for the tests taken in your state. This helps you understand how your state is performing overall.

1. Log in to Reporting. The Dashboard Selector page appears (Figure 96).

2. From the state and district view options, select State View.

3. Select View.

The Dashboard Generator page appears, allowing you to select test groups just as any other user would. When you have made your selections and clicked Go to Dashboard, the state dashboard appears, looking similar to a Performance on Tests report (Figure 97). It displays an assessments table with up to 10 of the tests you selected, sorted by Date Last Taken with the most recent tests first.

Unlike other reports, the state dashboard does not allow you to drill down into the results for any individual test, nor does it allow you to generate Individual Student Reports (ISR).

4. Optional: To load 10 more tests at a time, click the link below the table that says Click here to view more tests in this test group.

5. Optional: To view a different set of tests, use the Filters panel on the left to filter by test group or test reason, much the way you would as a lower-level user.

6. Optional: To sort, click the column headers that have sorting arrows . Sorting affects the whole list, not just the tests currently displayed.

If you print or export the table, it will include the entire list, not only the tests currently displayed in the UI.

To return to the Dashboard Selector or the Dashboard Generator, use the path links in the upper-left corner.

Access Reporting at the District Level

As a state-level user, you can use Reporting exactly as though you were a district-level user.

1. Log in to Reporting. The Dashboard Selector page appears.

2. From the state and district options, select District View (Figure 98).

3. Do either of the following:

From the drop-down list that appears, select a district.

In the search field that appears, enter a district ID.

4. Select View.

The district Dashboard Generator appears. From here, you can use the Reporting System at the district level.

To return to the Dashboard Selector, select Dashboard Selector in the upper-left corner.

U

User Role Change

If your account is associated with multiple user roles or institutions, you can switch between them at any time to view the dashboard and reports for your other roles and institutions.

1. From the Account Dropdown under username, select Change Role (Figure 99).

2. The Change Role window will appear (Figure 100).

3. Select the role you want and click Continue.

4. The Dashboard Generator will appear. You can then select the role you would like to use.

User Support

For additional information and assistance in using the CRS, contact Texas Testing Support.

Texas Testing Support is open 7:00 a.m. to 7:00 p.m. (Central Time) (except holidays or as otherwise indicated on the Texas Assessment Program portal).

Please provide Texas Testing Support with a detailed description of your problem, as well as the following:

• If the issue pertains to a student, provide the student's TSDS ID and associated district or campus. Do not provide the student’s name or any personally identifiable information (PII).

• If the issue pertains to a TIDE user, provide the user’s full name and email address.

• Any error messages and codes that appeared, if applicable.

Operating system and browser information, including version numbers (for example, Windows and Firefox 113 or macOS 13.3 and Safari 16).