How to Set Up Your Reports So They Make Sense

For Teachers: How to Set Preferences for Tests to Display

You can filter the tests you want to view in reports. You may want to do this, for example, if you are an ELA teacher and you do not want to see your students' math scores. By default, the data for those mathematics assessments appear in your reports.

Filtering tests to display begins on the Dashboard Generator page. This is where you can select the tests groups you want to view on the dashboard and, as an option, set those selections as defaults. You can also temporarily filter the tests that appear in the reports you are currently viewing, as described below.

1. On the left side of the dashboard or the Performance on Tests report, click either the Filters Expand button or the Test Group button (refer to Icons). The Filters panel expands (refer to Figure 65).

2. Mark as many selections as you like in the Test Groups section of the filters panel (refer to Figure 66). Tests are organized by test type, subject, and grade.

Click Apply. The report updates to show only data for those tests.

Optional: To revert all filters to their defaults, open the filters panel again and click Clear Filters. Click Apply. Filters also revert when you log out, switch user roles, or switch systems.

Rosters usually represent classes, but can represent any group that’s meaningful to users, such as students who have taken honors courses. Each roster is associated with a teacher. To learn how to create and modify rosters in the Reporting System, see Class (Roster) Management.

In the Performance on Tests report, teachers and school-level users can filter by a particular roster. When you filter, you eliminate students not in the selected class from the data you’re viewing.

Filtering by roster makes it easy to focus on a particular class’s performance. And by switching filters, you can easily compare one class with another. If you don’t filter by roster, the reports default to showing data for all classes. You may find data for a single class easier to understand.

1. On the left side of the Performance on Tests report, click either the Filters Expand button or the Rosters button (refer to Icons). The Filters panel expands (see Figure 67).

2. Make a selection from the dropdown list in the Rosters section.

• If you’re a school-level user, you must first select a teacher from the dropdown list, and then select a particular class (roster) from the second dropdown list that appears. By default the first class listed is selected.

How to Filter Tests to Display

You can filter the tests you want to view in reports. You may want to do this, for example, if you are an ELA teacher and you do not want to see your students’ math scores. By default, the data for those mathematics assessments appear in your reports.

Filtering tests to display begins on the Dashboard Generator page. This is where you can select the test groups you want to view on the dashboard and, as an option, set those selections as defaults. You can also temporarily filter the tests that appear in the reports you are currently viewing, as described below.

1. On the left side of the dashboard or the Performance on Tests report, click either the Filters Expand button or the Test Group button (refer to Icons). The Filters panel expands (refer to Figure 67).

2. Mark as many selections as you like in the Test Groups section of the filters panel (refer to Figure 67). Tests are organized by test type, subject, and grade.

For Teachers and Campus-Level Users: How to Filter Classes (Rosters) to Display

Rosters usually represent classes but can represent any group that is meaningful to users, such as students who have taken honors courses. Each roster is associated with a teacher. To learn how to create and modify rosters in the CRS, see Class (Roster) Management.

In the Performance on Tests report, teachers and school-level users can filter by a particular roster. When you filter, you eliminate students not in the selected class from the data you're viewing.

Filtering by roster makes it easy to focus on a particular class’s performance. And by switching filters, you can easily compare one class with another. If you do not filter by roster, the reports default to showing data for all classes. You may find data for a single class easier to understand.

1. On the left side of the Performance on Tests report, click either the Filters Expand button or the Program button (refer to Icons). The Filters panel expands (refer to Figure 68).

   1. Make a selection from the dropdown list in the Rosters section.

2. If you're a school-level user, you must first select a teacher from the dropdown list, and then select a particular class (roster) from the second dropdown list that appears. By default, the first class listed is selected.

3. Click Apply. The report updates to show only data for that class (roster).

4. Optional: To revert all filters to their defaults, open the filters panel again and click Clear Filters. Click Apply. Filters also revert when you log out, switch user roles, or switch systems.

All the reports accessible from this page will be filtered the same way. The row of filter details below each table header shows the classes (rosters) you are viewing.

For District-Level Users: How to Filter Campuses to Display

Filtering the Performance on Tests report by campus makes it easy to focus on a particular campus’s performance. And by switching filters, you can easily compare it with another campus. If you do not filter by campus, the Performance on Tests report defaults to showing data for all campuses. You may find data for a single campus easier to understand.

1. On the left side of the Performance on Tests report, click either the expand button or the Campuses button (refer to Figure 70) (refer to Icons). The Filters panel expands (refer to Figure 71).

2. Make a selection from the dropdown list in the Campuses section (refer to Figure 71).

3. Click Apply. The report updates to show only data for that campus.

4. Optional: To revert all filters to their defaults, open the filters panel again and click Clear Filters. Click Apply. Filters also revert when you log out, switch user roles, or switch systems.

If you click the name of a test (or CRS View button beside it) when you have filtered by a single campus, the link will take you to the Campus Performance on Test report and not to the District Performance on Test report (refer to Icons).

The row of filter details below the table header shows the campuses you are viewing (refer to Figure 71).

How to View Data from a Previous Point in Time

Changing the reporting time period allows you to view test results from a previous point in time. There are two time period settings: You can select a school year for which to view tests, and you can enter a date for which to view students.

When you set a school year for which to view tests, the reports show data for test opportunities completed in the selected school year.

When you set a date for which to view students, the reports show data only for the students who were associated with you as of the selected date. Students’ enrollment and demographic information is all given as of the selected date, as well. You can use this setting to view data for students who have left or recently entered your classes (rosters), campus, or district. You can even view students who have left your state.

If you do not change the reporting time period, or if you reset it to the default, all the reports show test opportunities only for the current school year (except Longitudinal Reports and Student Portfolio Reports, which always retain the ability to look back to previous years), with current student data.

Some examples of how you can use this feature include the following:

How to Filter Item-Level Data by Standards and Clusters of Standards

An educational standard, sometimes called an assessment target, describes the skill the item measures. An example of a mathematics standard is “At later grades, determine conditions under which an argument does and does not apply. (For example, area increases with perimeter for squares, but not for all plane figures.)”

You may want to see how your students performed on a particular standard or cluster of standards. In certain reports, you can filter by the standard to which items are aligned. That way you can view your students’ performance in just one area of skill. Then you can switch filters to compare it with their performance in another skill. If you do not filter by standard, the reports will show results for all standards by default. You may find that switching between different sets of standard data and comparing them helps you understand students’ abilities better.

Standard filters are available in any report showing item-level data. The available standards vary by assessment.

All the reports accessible from this page will be filtered the same way.

The row of filter details below the table header specifies the standards selected, if any.