How to Add a Class (Roster)

You can create new classes (rosters) from students associated with your campus or district.

From the My Settings menu in the banner, select Add Roster (Figure 91). The Roster Manager window appears, showing the Add Roster form (Figure 92).

In the Search for Students to Add to the Roster panel (Figure 93), do the following:

If you are a district-level user, in the Campus drop-down list, select the campus for the roster.

Optional: In the TSDS ID, Student’s First Name, and/or Student’s Last Name fields, enter information about a particular student you want to add.

Optional: In the Enrolled Grade drop-down list, select the grade levels for the students in the roster.

Optional: In the Advanced Search panel (Figure 93), select additional criteria:

From the Search Fields drop-down list, select a criterion type. A set of related criteria for that criterion type appear.

In the related fields, select the additional criteria.

Click Add.

Optional: To remove the added criteria, mark the checkboxes for those criteria and click Remove Selected. To remove all additional criteria, click Remove All.

Click Search. The Add Students to the Roster panel shows settings for the roster, a list of retrieved students (Available Students), and a blank Selected Students list.

In the Add Students to the Roster panel (see Figure 94), do the following

In the Roster Name field, enter the roster name.

From the Teacher Name drop-down list, select a teacher.

To add students, do one of the following in the list of available students:

To move one student to the roster, click beside that student’s name.

To move all the students in the Available Students list to the roster, click Add All.

To move selected students to the roster, mark the checkboxes for the students you want to add, then click Add Selected.

To remove students, do one of the following in the list of students in this roster:

To remove one student from the roster, click beside that student’s name.

To remove all the students from the roster, click Remove All.

To remove selected students from the roster, mark the checkboxes for the students you want to remove, then click Remove Selected.

Click Save, and in the affirmation dialog box click Continue.

How to Modify a Class (Roster)

You can modify a class (roster) by changing its name, changing its associated teacher, adding students, or removing students.

From the My Settings menu in the banner, select View/Edit Roster (see Figure 95). The Roster Manager window appears, showing the View/Edit/Export Roster form (see Figure 96).

In the Search for Rosters to Edit panel (Figure 96), select the school year, campus, and roster type for the roster you wish to edit. Optionally, select a teacher.

Click Search. A search results pop-up appears (Figure 97). Click View Results to view the results in your browser.

A list of retrieved rosters is generated (Figure 98).

In the list of retrieved rosters, click for the roster whose details you want to view. The View/Edit/Export Roster window opens.

Optional: To find students to add to the roster, use the Search for Students to Add to the Roster panel as follows:

If you are a district-level user, then in the Campus drop-down list, select the campus for the roster.

Optional: In the TSDS ID, Student’s First Name, and/or Student’s Last Name fields, enter information about a particular student you want to add.

Optional: In the Enrolled Grade drop-down list, select the grade levels for the students in the roster.

Optional: In the Advanced Search panel, select additional criteria:

From the Search Fields drop-down list, select a criterion type. A set of related criteria for that criterion type appear.

In the related fields, select the additional criteria.

Click Add.

Optional: To remove the added criteria, mark the checkboxes for those criteria and click Remove Selected. To remove all additional criteria, click Remove All.

Click Search. The Add Students to the Roster panel shows settings for the roster, a list of retrieved students (Available Students), and a blank Selected Students list.

Scroll down to view the Add Students to the Roster panel, as in Figure 99.

Optional: In the Add Students to the Roster panel, do the following:

In the Roster Name field, enter a new name for the roster.

From the Teacher Name drop-down list, select the roster's new teacher.

To add students, do one of the following in the list of available students:

To move one student to the roster, click  beside that student’s name.

To move all the students in the Available Students list to the roster, click Add All.

To move selected students to the roster, mark the checkboxes for the students you want to add, then click Add Selected.

To remove students, do one of the following in the list of students in this roster:

To remove one student from the roster, click beside that student’s name.

To remove all the students from the roster, click Remove All.

To remove selected students from the roster, mark the checkboxes for the students you want to remove, then click Remove Selected.

At the bottom of the page, click Save, and in the affirmation dialog box click Continue.

How to Upload Classes (Rosters)

If you have many classes (rosters) to create, it may be easier to perform those transactions through file uploads. This task requires familiarity with composing CSV files or working with Microsoft Excel.

From the My Settings menu in the banner, select Upload Rosters (Figure 100). The Roster Manager window appears, showing the Upload Rosters: Upload page (Figure 101).

On the Upload Rosters: Upload page (Figure 101), click Download Templates in the upper-right cornerand select the appropriate file type (either Excel or CSV).

Open the template file in a spreadsheet application.

Fill out the template and save it.

On the Upload Rosters: Upload page, click Browse and select the file you created in the previous step.

Click Next. The Upload Rosters: Preview page appears (Figure 102). Use the file preview on this page to verify you uploaded the correct file.

Click Next to validate the file.

Any errors or warnings are displayed on the Upload Rosters: Validate page (Figure 103). If a record contains an error, that record will not be included in the upload. If a record contains a warning, that record will be uploaded, but the field with the warning will be invalid.

Optional: Click the error and warning icons in the validation results to view the reason a field is invalid.

Optional: Click Download Validation Report in the upper-right corner to view a text file listing the validation results for the upload file.

If your file contains a large number of records, the CRS processes it offline and sends you a confirmation email when it is complete. While CRS is validating the file, do not press Cancel, as some records may have already started processing.

Do one of the following:

Click Continue with Upload at the bottom of the page. CRS commits those records that do not have errors. If there are too many errors, you will not be able to do this.

Click Upload Revised File at the bottom of the page to upload a different file. Follow the prompts on the Upload Revised File page to submit, validate, and commit the file.
The confirmation page appears (Figure 104), displaying a message about how many records (rows) were committed.

Optional: To upload another roster file, click Upload New File.

How to Access the Online User Guide

In the banner (Figure 105), click Help. The guide opens in a pop-up window, showing the help page specific to the page you are on. For example, if you click Help while on the dashboard, you will see the Overview of the Dashboard page.

How to Access and Manage Files in the Inbox

In the banner (Figure ), click Inbox. The Secure Inbox window appears (Figure ). By default, the Inbox window displays the View Documents tab.

Choose either of the available tabs (Figure ):

Inbox: Displays all files except those that have been archived. Includes columns for Creation Date, Expire Date, and Days Available.

Archived: Displays files that have been archived. Includes the same columns as the main Inbox tab.

Optional: To filter the files displayed, enter a search term in the text box in the upper-right corner and click . The search applies to both file names and labels.

Optional: To hide or display system labels, click the System Labels toggle (Figure ).

Optional: To hide files with a particular system label, clear the checkbox for that label (Figure ).

Optional: To hide or display custom labels, click the Custom Labels toggle (Figure ).

Optional: To hide files with a particular custom label, clear the checkbox for that label (Figure ).

Optional: Do one of the following:

To download a file, click the name of the file (Figure ).

To apply a custom label, follow these instructions:

To create a new custom label, mark the checkbox for any file, click the label button , enter a new custom label in the text box, and click Save New Label. Then apply it as described below.

To apply a custom label to a file, mark the checkbox for that file, click the label button , mark the checkbox for that label, and click Apply Label.

To archive a file, click  (Figure ).

To unarchive a file, click . The file is moved back to the main Inbox.

To delete a file, click  (Figure ).

You cannot delete or archive secure documents uploaded to the Inbox by admin users

How to Use the Inbox to Send Files to Other Users’ Inboxes

 You can send a file or files to individual recipients by email address or to groups of recipients by user role.

From the banner (see Figure 74), select Inbox. The Inbox page appears (see Figure 75). By default, the View Documents tab displays.

Select the Send Files tab. The Send Files page appears (see Figure 76).

In the Select Recipients field, do one of the following:

Select By Role to send a file or files to a group of users by user role.

Select By Email to send a file or files to a single recipient by email address. If you select By Email, skip to step 7.

In the Select Role(s) field, select the role group to which you want to send a file or files. A drop-down list appears.

From the drop-down list (see Figure 77), select the role(s) to which you want to send a file or files. You can choose Select all to send a file or files to all roles in the selected role group.

From the Select Organization(s) drop-down lists (see Figure 78), select organizations that will receive the file(s) you send. These drop-down lists adhere to the user role hierarchy. For example, district-level users will be able to filter at their role level and below.

If you selected By Role in step 3, skip this step. If you selected By Email, enter the email address of the recipient to whom you wish to send a file or files.

To select a file or files to send, in the Add File field, select Browse. A file browser appears.

Select the file(s) you wish to send. You may send up to 10 files totaling no more than 20MB at once.

Select Send.

How to Set or Reset Your Password

Your username is the email address associated with your account in TIDE. When you are added to TIDE, you receive an activation email containing a temporary link to the Reset Your Password page (Figure ). To activate your account, you must set your password within 15 minutes.

All users are required to do a one-time password reset at the beginning of every campus year, for security purposes.

If your first temporary link expired: In the activation email you received, click the second link provided and request a new temporary link.

If you forgot your password: On the Login page, click Forgot Your Password? and enter your email address in the E-mail Address field. Click Submit. You will receive an email with a new temporary link to reset your password.

If you did not receive an email containing a temporary link or authentication code: Check your spam folder to make sure your email program did not categorize it as junk mail. If you still do not see an email, contact your campus or District testing coordinator to make sure you are listed in TIDE.

Additional help: If you are unable to log in, contact Texas Testing Support for assistance. You must provide your name and email address.

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Non-Scorable Test Opportunities

The reports in Centralized Reporting do not include data for non-scorable test opportunities. A student’s test opportunity cannot be scored when it has a test status of “Expired” or “Invalidated”, or when it includes blank or empty reporting categories (reporting categories without items). If a test opportunity is non-scorable, a notification  appears below the report for that assessment.

You can click More Info on the notification to view the Students with Other Test Statuses window (see Figure 85). This window lists the students who have non-scorable test opportunities for the given assessment, as well as the status code and completion date for each.

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Performance Data

Depending on the test, a report may display different kinds of performance data:

• Score data:

  • Scale scores

  • Raw scores, which may be in the form of percentages or fractions

• Standard error: After an individual student’s score, you may see a number with “±” before it. This is the standard error of measurement (SEM). A student’s score is best interpreted when recognizing that the student’s knowledge and skills fall within a score range and not just a precise number. As an example, if a student receives a test score of 75 with an SEM of 4, that tells us that the student’s knowledge and skills fall between 71 and 79. For average scores at aggregate levels, the number following “±” is the standard error of the mean.

• Performance-level data, which are used for tests with performance levels (also known as proficiency levels). Performance levels provide qualitative measurements of students’ proficiency in relation to a particular standard or set of standards. Some aggregate reports include Performance Distribution (BOY)/ Predicted STAAR Performance (Interim) bars, as in Figure , showing the percentage and number of students who achieved each performance level. These bars are color-coded, with three performance levels being coded red-yellow-green, four being coded red-yellow-green-blue, and five being coded red-yellow-green-blue-purple.

• Measures in aggregate reports for adaptive tests may also include Weak or Strong? and Proficient.

• In a report, click the more information button  in the score or Performance Distribution (BOY)/ Predicted STAAR Performance (Interim) columns (Figure ).

• A legend appears (see Figure  and Figure ), explaining what the scores or performance levels indicate.

• You will find similar buttons  in reports throughout the CRS.

User Role Change

If your account is associated with multiple user roles or institutions, you can switch between them at any time to view the dashboard and reports for your other roles and institutions.

1. From the My Settings menu in the banner (Figure ), select Change Role. The Change Role window appears.

2. From the Role drop-down list, select the desired role and institution (entity name) combination.

3. Click Continue. The window closes and the dashboard page for the selected role and institution appears.