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C
Class (Roster) Management
Teachers, campus-level users, and district-level users can add, edit, and delete classes (rosters). Classes are a great way to organize students, allow teachers to view their students’ performance, and allow other users to compare the performance of different classes.
By default, CRS displays data for all the assessments and classes (rosters) you have access to. You can set your preferences to hide some of those tests (if you're a teacher) or classes (if you're a campus- or district-level user). The preferences you set persist across sessions.
How to Select Tests to Include on Reports (for Teachers)
Teachers can set their preferences to display some tests and not others. For example, if you are a math teacher and don't want to see your students' English scores, you can update your test preferences to include only math assessments. By default, the data for English assessments appear in your reports.
When you use this setting, you can help campus- and district-level users focus their reports on the classes (rosters) that are most relevant to the tests they're looking at, as described in the next section.
To select which tests to display:
From the My Settings drop-down list in the banner, select Select Tests to Include on Reports. The Select Tests to Include on Reports window appears. This window groups tests hierarchically by subject and grade. If a new test or category has been added to your reports since the last time you updated your test preferences, a NEW! label appears next to it in the window.
Clear the checkboxes beside the categories or individual tests you wish to exclude.
Click Save & Close.
How to Use Teachers' Test Selections (for Campus- and District-Level Users)
Campus- and district-level users can update their preferences to specify which classes (rosters) appear in their assessment reports. The following options are available:
All Rosters: If you select this option, data for all classes appear in your assessment reports.
Teacher Preferences: If you select this option, classes belonging to teachers who excluded a given assessment from their own reports will not appear in the Performance by Roster table of the Campus Performance on Test report for that assessment.
For example, suppose a math class belongs to a math teacher who has excluded English tests from their reports. By using teacher preferences, you can view a set of English test results without that math teacher's class. All students who took the English test will still appear in the report, whether or not they belong to the math teacher's class, but the Performance by Roster table will not list them as belonging to that math teacher's class. By hiding classes that are not relevant to the test, and by preventing a student from appearing again in the same report, this setting makes reports easier to read.
To select which classes (rosters) to display:
From the My Settings drop-down list in the banner, select Use Teachers' Test Selections. The Use Teachers' Test Selections window appears.
Mark the radio button for the option you prefer.
Click Save & Close.
Campus-level users, and district-level users can add, edit, and delete classes (rosters). Rosters are a great way to organize students, allow teachers to view their students’ performance, and allow other users to compare the performance of different classes.
How to Add a Class (Roster)
You can create new classes (rosters) from students associated with your campus or district.
From the My Settings menu in the banner, select Add Roster (Figure 91). The Roster Manager window appears, showing the Add Roster form (Figure 92).
In the Search for Students to Add to the Roster panel (Figure 93), do the following:
If you are a district-level user, in the Campus drop-down list, select the campus for the roster.
Optional: In the TSDS ID, Student’s First Name, and/or Student’s Last Name fields, enter information about a particular student you want to add.
Optional: In the Enrolled Grade drop-down list, select the grade levels for the students in the roster.
Optional: In the Advanced Search panel (Figure 93), select additional criteria:
From the Search Fields drop-down list, select a criterion type. A set of related criteria for that criterion type appear.
In the related fields, select the additional criteria.
Click Add.
Optional: To remove the added criteria, mark the checkboxes for those criteria and click Remove Selected. To remove all additional criteria, click Remove All.
Click Search. The Add Students to the Roster panel shows settings for the roster, a list of retrieved students (Available Students), and a blank Selected Students list.
In the Add Students to the Roster panel (see Figure 94), do the following
In the Roster Name field, enter the roster name.
From the Teacher Name drop-down list, select a teacher.
To add students, do one of the following in the list of available students:
To move one student to the roster, click 
beside that student’s name.
To move all the students in the Available Students list to the roster, click Add All.
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To remove students, do one of the following in the list of students in this roster:
To remove one student from the roster, click beside that student’s name.
To remove all the students from the roster, click Remove All.
To remove selected students from the roster, mark the checkboxes for the students you want to remove, then click Remove Selected.
Click Save, and in the affirmation dialog box click Continue.
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Table 42. Roster Manager Window: View/Edit/Export Roster Form Elements
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#
...
Element
...
1
...
Settings for roster name, teacher name, and students to display
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2
...
List of students who can be added to the roster
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3
...
List of students you have added
How to Modify a Class (Roster)
You can modify a class (roster) by changing its name, changing its associated teacher, adding students, or removing students.
From the My Settings menu in the banner, select View/Edit Roster (see Figure 95). The Roster Manager window appears, showing the View/Edit/Export Roster form (see Figure 96).
In the Search for Rosters to Edit panel (Figure 96), select the school year, campus, and roster type for the roster you wish to edit. Optionally, select a teacher.
Click Search. A search results pop-up appears (Figure 97). Click View Results to view the results in your browser.
A list of retrieved rosters is generated (Figure 98).
In the list of retrieved rosters, click for the roster whose details you want to view. The View/Edit/Export Roster window opens.
Optional: To find students to add to the roster, use the Search for Students to Add to the Roster panel as follows:
If you are a district-level user, then in the Campus drop-down list, select the campus for the roster.
Optional: In the TSDS ID, Student’s First Name, and/or Student’s Last Name fields, enter information about a particular student you want to add.
Optional: In the Enrolled Grade drop-down list, select the grade levels for the students in the roster.
Optional: In the Advanced Search panel, select additional criteria:
From the Search Fields drop-down list, select a criterion type. A set of related criteria for that criterion type appear.
In the related fields, select the additional criteria.
Click Add.
Optional: To remove the added criteria, mark the checkboxes for those criteria and click Remove Selected. To remove all additional criteria, click Remove All.
Click Search. The Add Students to the Roster panel shows settings for the roster, a list of retrieved students (Available Students), and a blank Selected Students list.
Scroll down to view the Add Students to the Roster panel, as in Figure 99.
Optional: In the Add Students to the Roster panel, do the following:
In the Roster Name field, enter a new name for the roster.
From the Teacher Name drop-down list, select the roster's new teacher.
To add students, do one of the following in the list of available students:
To move one student to the roster, click beside that student’s name.
To move all the students in the Available Students list to the roster, click Add All.
To move selected students to the roster, mark the checkboxes for the students you want to add, then click Add Selected.
To remove students, do one of the following in the list of students in this roster:
To remove one student from the roster, click beside that student’s name.
To remove all the students from the roster, click Remove All.
To remove selected students from the roster, mark the checkboxes for the students you want to remove, then click Remove Selected.
At the bottom of the page, click Save, and in the affirmation dialog box click Continue.
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Table 42. Roster Manager Window: View/Edit/Export Roster Form Elements
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#
...
Element
...
1
...
List of students who can be added to the roster (currently empty, because no search has been entered)
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2
...
List of students belonging to the roster
How to Upload Classes (Rosters)
If you have many classes (rosters) to create, it may be easier to perform those transactions through file uploads. This task requires familiarity with composing CSV files or working with Microsoft Excel.
From the My Settings menu in the banner, select Upload Rosters (Figure 100). The Roster Manager window appears, showing the Upload Rosters: Upload page (Figure 101).
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Open the template file in a spreadsheet application.
Fill out the template and save it.
On the Upload Rosters: Upload page, click Browse and select the file you created in the previous step.
Click Next. The Upload Rosters: Preview page appears (Figure 102). Use the file preview on this page to verify you uploaded the correct file.
Click Next to validate the file.
Any errors or warnings are displayed on the Upload Rosters: Validate page (Figure 103). If a record contains an error, that record will not be included in the upload. If a record contains a warning, that record will be uploaded, but the field with the warning will be invalid.
Optional: Click the error and warning icons in the validation results to view the reason a field is invalid.
Optional: Click Download Validation Report in the upper-right corner to view a text file listing the validation results for the upload file.
If your file contains a large number of records, the CRS processes it offline and sends you a confirmation email when it is complete. While CRS is validating the file, do not press Cancel, as some records may have already started processing.
Do one of the following:
Click Continue with Upload at the bottom of the page. CRS commits those records that do not have errors. If there are too many errors, you will not be able to do this.
Click Upload Revised File at the bottom of the page to upload a different file. Follow the prompts on the Upload Revised File page to submit, validate, and commit the file.
The confirmation page appears (Figure 104), displaying a message about how many records (rows) were committed.
Optional: To upload another roster file, click Upload New File.
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Table 43. Roster Manager Window: Upload Rosters: Upload Page Elements
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#
...
Element
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1
...
Download Templates menu button
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2
...
Browse button
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Table 44. Roster Manager Window: Upload Rosters: Validate Page Elements
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#
...
Element
...
1
...
Download Validation Report button
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2
...
Error symbol (click for more information)
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Table 45. Columns in the Rosters Upload File
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#
...
Element
...
Valid Values
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District ID*
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District associated with the roster.
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District ID that exists in TIDE.
6 digits in length.
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Campus ID*
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Campus associated with the roster.
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Campus ID that exists in TIDE.
9 digits in length.
Must be associated with the district ID.
Can be blank when adding district-level rosters.
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User Email ID*
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Email address of the teacher associated with the roster.
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Email address of a teacher existing in TIDE.
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Roster Name*
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Name of the roster.
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Up to 120 alphanumeric characters.
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TSDS ID*
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Student’s unique identifier within the district.
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Up to 10 alphanumeric characters.
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ACTION
...
Action to be taken on the student, either adding them to or deleting them from the roster. If blank, the student will be added.
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Add or Delete.
*Required field.
H
Help
The CRS includes an online user guide.
How to Access the Online User Guide
In the banner (Figure 105), click Help. The guide opens in a pop-up window, showing the help page specific to the page you are on. For example, if you click Help while on the dashboard, you will see the Overview of the Dashboard page.
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I
Icons
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Icon Name
...
Icon Image
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More Information Button
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CRS View Button
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Longitudinal Report Button
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Checkmark Indicating Student Completed Test Icon
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Change Selections Button
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Filters Menu Button
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Breakdown By Button
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View Button
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Submit Search Button
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Test Group Button
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Filters Expand Button
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School Year Button
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Download Student Results Button
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Number Indicating An Older Opportunity Icon
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Compare With Aggregates Button
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Compare With Aggregates Close Button
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Standards Keys Toggle Button
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Expand Button
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Collapse Button
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Previous Item Button
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Next Item Button
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Student Field Button
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Rosters Button
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Campuses Button
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Standards Button
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Print Button
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Export Data For Assessment Button
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Inbox
The CRS allows you to access a Secure Inbox feature that is integrated with other online assessment systems, such as TIDE, and accessible from your portal. The Inbox serves as a central repository for secure documents uploaded by administrators (such as state personnel) or shared between users, files exported by users, and hotline alerts.
Each user’s Secure Inbox is personal to them and not shared among other users. Users can easily manage the files in their Inbox. The files are categorized into different tabs to allow users to view non-archived and archived files. Users can also search for files by keyword. Files are listed in the order in which they were created. The file creation and file expiration dates appear, if applicable, and the number of days remaining until a file expires is also displayed. By default, files are available for 30 days after being created. Users can archive or delete files as needed. Users can also share files by sending them to other users’ Secure Inboxes.
How to Access and Manage Files in the Inbox
In the banner (Figure ), click Inbox. The Secure Inbox window appears (Figure ). By default, the Inbox window displays the View Documents tab.
Choose either of the available tabs (Figure ):
Inbox: Displays all files except those that have been archived. Includes columns for Creation Date, Expire Date, and Days Available.
Archived: Displays files that have been archived. Includes the same columns as the main Inbox tab.
Optional: To filter the files displayed, enter a search term in the text box in the upper-right corner and click . The search applies to both file names and labels.
Optional: To hide or display system labels, click the System Labels toggle (Figure ).
Optional: To hide files with a particular system label, clear the checkbox for that label (Figure ).
Optional: To hide or display custom labels, click the Custom Labels toggle (Figure ).
Optional: To hide files with a particular custom label, clear the checkbox for that label (Figure ).
Optional: Do one of the following:
To download a file, click the name of the file (Figure ).
To apply a custom label, follow these instructions:
To create a new custom label, mark the checkbox for any file, click the label button , enter a new custom label in the text box, and click Save New Label. Then apply it as described below.
To apply a custom label to a file, mark the checkbox for that file, click the label button , mark the checkbox for that label, and click Apply Label.
To archive a file, click (Figure ).
To unarchive a file, click . The file is moved back to the main Inbox.
To delete a file, click (Figure ).
You cannot delete or archive secure documents uploaded to the Inbox by admin users
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Table 46. Secure Inbox Window: View Documents Tab Elements
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#
...
Element
...
1
...
Inbox sub-tab
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2
...
Archived sub-tab
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Table 47. Secure Inbox Window: View Documents Tab: Inbox Sub-Tab Elements
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#
...
Element
...
1
...
System Labels toggle (set to show the labels) and checkboxes
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2
...
Custom Labels toggle (set to show the labels) and checkboxes
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Table 48. Secure Inbox Window: View Documents Tab: Inbox Sub-Tab Elements
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#
...
Element
...
1
...
Name of a file, with label indicating the system it is from
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2
...
Delete and archive buttons
How to Use the Inbox to Send Files to Other Users’ Inboxes
You can send a file or files to individual recipients by email address or to groups of recipients by user role.
From the banner (see Figure 74), select Inbox. The Inbox page appears (see Figure 75). By default, the View Documents tab displays.
Select the Send Files tab. The Send Files page appears (see Figure 76).
In the Select Recipients field, do one of the following:
Select By Role to send a file or files to a group of users by user role.
Select By Email to send a file or files to a single recipient by email address. If you select By Email, skip to step 7.
In the Select Role(s) field, select the role group to which you want to send a file or files. A drop-down list appears.
From the drop-down list (see Figure 77), select the role(s) to which you want to send a file or files. You can choose Select all to send a file or files to all roles in the selected role group.
From the Select Organization(s) drop-down lists (see Figure 78), select organizations that will receive the file(s) you send. These drop-down lists adhere to the user role hierarchy. For example, district-level users will be able to filter at their role level and below.
If you selected By Role in step 3, skip this step. If you selected By Email, enter the email address of the recipient to whom you wish to send a file or files.
To select a file or files to send, in the Add File field, select Browse. A file browser appears.
Select the file(s) you wish to send. You may send up to 10 files totaling no more than 20MB at once.
Select Send.
L
Login Process
This section describes how to log in to the CRS.
Do not share your login information with anyone. All Texas Assessment Program systems provide access to student information, which must be protected in accordance with federal privacy laws.
How to Log In to the Centralized Reporting System
Navigate to the portal.
Select your user role from the cards displayed (Figure ).
Click the Centralized Reporting card (Figure ). The login page appears.
On the login page (Figure ), enter the email address and password you use to access all CAI systems. Click Secure Login.
If the Enter Code page appears (Figure ), an authentication code is automatically sent to your email address. You must enter this code in the Enter Emailed Code field and click Submit within 15 minutes.
If the authentication code has expired, click Resend Code to request a new code.
If your account is associated with multiple institutions, you are prompted to select a role, as in Figure . From the Role drop-down list, select the role and institution combination you wish to use. You can also change your institution after logging in.
The dashboard for your user role appears.
How to Set or Reset Your Password
Your username is the email address associated with your account in TIDE. When you are added to TIDE, you receive an activation email containing a temporary link to the Reset Your Password page (Figure ). To activate your account, you must set your password within 15 minutes.
All users are required to do a one-time password reset at the beginning of every campus year, for security purposes.
If your first temporary link expired: In the activation email you received, click the second link provided and request a new temporary link.
If you forgot your password: On the Login page, click Forgot Your Password? and enter your email address in the E-mail Address field. Click Submit. You will receive an email with a new temporary link to reset your password.
If you did not receive an email containing a temporary link or authentication code: Check your spam folder to make sure your email program did not categorize it as junk mail. If you still do not see an email, contact your campus or District testing coordinator to make sure you are listed in TIDE.
Additional help: If you are unable to log in, contact Texas Testing Support for assistance. You must provide your name and email address.
M
Multiple Interim Test Opportunities
Sometimes interim test results will include multiple rows for the same student.
When a student completes multiple test opportunities for a single assessment, reports display a row of data for each opportunity. A clock icon appears next to the most recent opportunity (most recent test start date). Previous opportunities are marked with numbers , starting from first opportunity (the earliest start date). An asterisk icon indicates that an opportunity is not included in calculations of average scores or Performance Distribution (BOY)/ Predicted STAAR Performance (Interim)s.
N
Non-Scorable Test Opportunities
The reports in Centralized Reporting do not include data for non-scorable test opportunities. A student’s test opportunity cannot be scored when it has a test status of “Expired” or “Invalidated”, or when it includes blank or empty reporting categories (reporting categories without items). If a test opportunity is non-scorable, a notification appears below the report for that assessment.
You can click More Info on the notification to view the Students with Other Test Statuses window (see Figure 85). This window lists the students who have non-scorable test opportunities for the given assessment, as well as the status code and completion date for each.
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Table 34. Students with Other Test Statuses Window Elements
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#
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Element
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1
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Condition codes
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2
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Dates the tests were taken
P
Performance Data
Depending on the test, a report may display different kinds of performance data:
Score data:
Scale scores
Raw scores, which may be in the form of percentages or fractions
Standard error: After an individual student’s score, you may see a number with “±” before it. This is the standard error of measurement (SEM). A student’s score is best interpreted when recognizing that the student’s knowledge and skills fall within a score range and not just a precise number. As an example, if a student receives a test score of 75 with an SEM of 4, that tells us that the student’s knowledge and skills fall between 71 and 79. For average scores at aggregate levels, the number following “±” is the standard error of the mean.
Performance-level data, which are used for tests with performance levels (also known as proficiency levels). Performance levels provide qualitative measurements of students’ proficiency in relation to a particular standard or set of standards. Some aggregate reports include Performance Distribution (BOY)/ Predicted STAAR Performance (Interim) bars, as in Figure , showing the percentage and number of students who achieved each performance level. These bars are color-coded, with three performance levels being coded red-yellow-green, four being coded red-yellow-green-blue, and five being coded red-yellow-green-blue-purple.
Measures in aggregate reports for adaptive tests may also include Weak or Strong? and Proficient.
In a report, click the more information button in the score or Performance Distribution (BOY)/ Predicted STAAR Performance (Interim) columns (Figure ).
A legend appears (see Figure and Figure ), explaining what the scores or performance levels indicate.
You will find similar buttons in reports throughout the CRS.
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Table 49. Campus-Level User View: Campus Performance on Test Report Elements
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#
...
Element
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1
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Buttons to learn more information on average score
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2
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Buttons to learn more information on Performance Distribution (BOY)/Predicted STAAR Performance (Interim)
R
Report Tables
How to Sort a Table
To sort by descending order, click the header of the column you wish to sort by. The bottom arrow in the header is shaded darker when the column is sorted in descending order.
To sort by ascending order, click the column header again. The top arrow in the header is shaded darker when the column is sorted in ascending order.
How to Specify the Number of Rows Displayed
In the Rows per page field below a table, enter the number of rows you want the table to display per page. Your specifications persist for each table.
You can click the arrow buttons in this field to increase or decrease the number of rows displayed in increments of one.
How to View Additional Table Rows
To move to the next and previous pages in a table, click the arrow buttons at the lower-right corner of the table.
To jump to a specific table page, enter the page number in the field at the lower-right corner of the table.
How to View Additional Table Columns
To scroll the table to the right or left, click the arrow buttons on the right and left sides of the table. Alternatively, click and drag the green horizontal scrollbar at the bottom of the table.
If a table contains expandable and collapsible accordion sections, you can click the section bars or and to expand and collapse them.
How to Expand All Accordion Sections in a Table
If you are navigating the page by tabbing through it, you may want to expand all the expandable accordion sections of a table at once. This feature, which is available in most test results, will make the table accessible to a screen reader.
Navigate to the table by tabbing through the page in your browser. When the “Load Accessible Table” message appears, press the Enter key. All the accordion sections expand.
Optional: To collapse the sections again, navigate back to the table. When the “Hide Accessible Table” message appears, press the Enter key. All the accordion sections collapse, except the Total section.
U
User Role Change
If your account is associated with multiple user roles or institutions, you can switch between them at any time to view the dashboard and reports for your other roles and institutions.
From the My Settings menu in the banner (Figure ), select Change Role. The Change Role window appears.
From the Role drop-down list, select the desired role and institution (entity name) combination.
Click Continue. The window closes and the dashboard page for the selected role and institution appears.
User Support
For additional information and assistance in using the CRS, contact Texas Testing Support.
Texas Testing Support is open 7:00 a.m. to 7:00 p.m. (Central Time) (except holidays or as otherwise indicated on the Texas Assessment Program portal).
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Texas Testing Support
Toll-Free Phone Support: (833) 601-8821
Email Support: TexasTestingSupport@cambiumassessment.com
Please provide Texas Testing Support with a detailed description of your problem, as well as the following:
If the issue pertains to a student, provide the student's TSDS ID and associated district or campus. Do not provide the student’s name or any personally identifiable information (PII).
If the issue pertains to a TIDE user, provide the user’s full name and email address.
Any error messages and codes that appeared, if applicable.
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