Proctored Sessions

How to Create a New Test Session

1. Log in to the Test Administrator Site. The Test Administrator Interface landing page will appear (refer to Figure 3). The Dashboard opens to the Active Proctored Sessions tab (refer to Figure 5a). To navigate back to the Dashboard from another page, select Back to Dashboard from the user menu in the top right corner of the page. If you are prompted to select an institution, select the appropriate institution, and select Go (refer to Figure 5b).

2. Click the tab labeled Schedule Proctored Session.

3. Click the button Schedule a Session (refer to Figure 6). Specify start and end times for the session and click Next.

4. The Test Selection window opens (refer to Figure 7).

5. From the list of color-coded test categories, select the test category from which you wish to include tests (refer to Figure 8).

6. Optional: To view the tests in a test group, select Plus icon to expand it (or Expand button to expand all groups) (refer to Icons):

   1. To collapse an expanded test group, select Minus icon (or Collapse All button to collapse all expanded groups) (refer to Icons).

7. Optional: If you wish to filter the available tests or search for specific tests, do either of the following. Otherwise, skip to step 8:

   1. To filter tests by their subject or grade level, select Add Filter button (refer to Icons). In the filter panel that appears, expand the available filter categories and check the necessary grades or subjects that you wish to filter by. Select Apply Filter(s). The test list updates to display the tests that match your filter criteria. If you need to remove a filter, select Remove X button for that filter at the top of the window (refer to Icons).

   2. For tests created in the Authoring system, you may also filter by your favorite tests and by custom labels.

   3. To search for a test, select Magnifying Glass button in the top-right corner (refer to Icons). In the Search Term field, enter a full or partial test label and select Go. The tests matching the entered label will appear. To close the search panel, select Close at the bottom of the panel.

8. To select the tests you wish to administer, do one of the following:

   1. To select individual tests, mark the checkbox for each test you want to include.

   2. To select all the tests in a test group, mark the checkbox for that group.

      1. Once selected, tests display under their respective test categories in the panel on the right of the Test Selection window (refer to Figure 7). If viewing on a smaller screen, the test selection count displays at the bottom of the window (refer to Figure 7). To expand the selected tests section, select Collapse button (refer to Icons).

9. To add tests from a different test category, select Back at the bottom of the Test Selection window to return to the test categories view (refer Figure 7). Then repeat steps 2–8 to select more tests.

10. Optional: If you need to remove selected tests, do one of the following:

    1. To remove an individual test, select Remove X button for each test you want to remove (refer to Icons).

    2. To remove all the selected tests, select Clear All.

11. Once the required tests have been selected, select Start Operational Session for operational sessions or select Start Practice Session for practice sessions.

12. The Session ID appears on the Test Administrator Site (refer to Figure 10). Provide the Session ID to your students.

Open

Figure 6. Schedule a Session button

Open

Figure 8. Test Selection Window: Test Category Subgroups

Open

Figure 10. Test Session ID: Test Administrator Site

Test administrators can edit scheduled proctored sessions at any time before the test session starts. To edit an upcoming session, select the Edit button. Be sure to save the session when finished editing the session. To delete an upcoming session, select the Delete button.

How to Add Tests to an Active Proctored Test Session

If necessary, you can add additional tests to an ongoing test session. While you can add tests to an Active Proctored Test Session, you cannot remove tests from an Active Proctored Test Session:

1. In the Test Administrator Site landing page (refer to Figure 3), click Active Proctored Sessions. Then select Start a New Session Now on the right side of the page.

2. The Test Selection window (refer to Figure 11) opens to the page that you last viewed and shows the tests that are currently active in the session.

3. Mark the checkboxes of the tests that you wish to add to the session following the instructions in the How to Create a New Test Session section. Tests that are already active in the session or that cannot be added to the session are grayed out. If the active session includes a stand-alone test, the test categories themselves are disabled. 

4. Select Add to Session. The exact label for this button may vary depending on whether you are starting a practice or operational session.

5. In the confirmation message that appears, click Yes.

How to Approve Students for Testing

After students sign in to the Student Testing Site and select tests, you must verify that their settings and accommodations are correct before approving them for testing:

1. Once students request approval, select Approvals next to the Session ID. The Approvals and Student Test Settings window appears (refer to Figure 12), displaying a list of students grouped by test.

2. To check a student’s test settings and accommodations, select Eye button for that student (refer to Icons). The Test Settings window appears (refer to Figure 13), displaying the student’s test settings grouped by their area of need. (refer to Icons):

   1. If any settings are incorrect, update them as required. Students should not begin testing until their settings are correct.

      1. Editable settings for Practice Tests must be updated in this window as the practice test interface allows test administrators to modify additional settings. For operational testing, all embedded supports, except for a limited number of universal tools, while applicable student settings will need to be updated in the Test Information Distribution Engine (TIDE).

   2. Do one of the following:

      1. To confirm the settings, select Set. You must still approve the student for testing (refer to step 5).

      2. To confirm the settings and approve the student, select Set & Approve.

3. Repeat step 2 for each student in the Approvals and Student Test Settings list. Since the Approvals and Student Test Settings window does not automatically refresh, select Refresh at the top of the window to update the list of students awaiting approval.

4. If you need to deny a student access to testing, do the following (otherwise skip to step 5):

   1. Select X button for that student (refer to Icons).

   2. Optional: In the window that appears, enter a brief reason for denying the student.

   3. Select Deny. The student receives a message explaining the reason for the denial and is logged out. The student can still request access to the test again.

5. If you wish to approve students directly from the Approvals and Student Test Settings window, do the following:

   1. To approve individual students, select Check button for each student (refer to Icons).

   2. To approve all students for a given, select Approve All Students.

Open

Figure 12. Approvals and Test Settings Window

Open

Figure 13. Test Settings Window