Work With Orders for Testing Material
Your district may receive an initial order of paper materials for testing. TIDE computes the quantities of these materials based on the number of students eligible for a paper test administration. TIDE computes the quantities of these materials based on the number of students registered for those tests.
On this Page
Place Additional Orders
You can request additional materials beyond those specified in your initial order.
In TIDE, select the appropriate administration from the paper orders dropdown list. The Orders card will appear. Select Additional Orders. The Additional Orders page appears (refer to Figure 34).
In the Contact & Shipping panel, verify the information.
Select View Available Materials and a list of materials available for ordering appears (refer to Figure 35). For information on the columns that appear, refer to the table Columns in the Additional Orders Page in Appendix E.
In the list of additional orders, review the number in the Total Ordered column; this is the amount of each item you are scheduled to receive.
If the Total Ordered column is incorrect, enter a different number in the Quantity Requested column. Any additional quantities you order may require approval.
Select Save Order. A text box appears allowing you to enter additional comments.
Select Submit to submit your order. The Order Summary pop-up window appears with the new order request on display.
Select Close to return to the Additional Orders page.
View Order History
You can review the order history of testing materials for your campus or district.
To review order history:
From the Orders card, select Order History. The View Order History page appears.
Review the Order Details page one of three ways:
a. Select the link in the Order Number column for all sections to be expanded in this order: Order Information, Shipping Information (Materials), Material Quantities, and Track Shipments.
b. Select (do not right-click) the Row Actions menu button on the left and choose Track Orders for the Track Shipments section to be expanded. The shipping company’s tracking report displays.
Review the statuses of the orders:
Open means the order was generated by TIDE or a user. If the quantity is high enough to require approval, the order goes to the status Awaiting Approval.
Awaiting Approval means the order requires approval due to the number of items requested but has not been approved or rejected yet.
Approved means all line items in the order were approved.
Partially Approved means at least one line item in the order was rejected.
Rejected means the order was not approved.
In Process means the order is approved but has not been transmitted to the vendor yet.
Processed means the order was transmitted to the vendor. This is the end state for orders.
View Order Quantity Reports
You can review reports for your campus's or district's open and processed orders but rejected orders do not display. How you will access this task depends on your role.
To review order quantity reports:
Access Order Summary. District-level users: access from the Orders card.
The Order Summary page appears.
Under Search Order For, select an institution level.
Select District (if available) to review orders for an entire district.
Select Campus and select a campus to review orders for an individual campus.
From the Search Order By dropdown, select the checkboxes for Initial and/or Additional to include those types of orders in the report.
Select Search. The order report appears.
Table 2 describes the columns in the Order Summary page.
Column | Description |
|---|---|
Material Type | Description of the materials included in the order. |
District Expanded Shipment | Approve district-level order quantities. |
District Pending Approval | District-level order quantities pending approval. |
Campus Expected Shipment | Approved campus-level order quantities. |
Campus Pending Approval | Campus-level order quantities pending approval. |
Total Quantity Expected Shipment | Quantity to be shipped from the vendor. For district-level reports, this is the sum of district-level shipments and campus-level shipments. |
Total Quantity Pending Approval | Additional quantities ordered that are pending approval. For district-level reports, this is the sum of district-level quantities and campus-level quantities. |
Table 2: Columns in the Order Summary Page