Overview

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You can create two types of rosters in TIDE:

• Reporting Rosters:

These rosters are shared with CRS so you can view student test results as a group. Reporting rosters work best with about 30 students.

• TIDE-Only Rosters:

These rosters are not shared with CRS, but can be used within TIDE for test preparation, such as printing test tickets. TIDE-only rosters can have up to 500 active students on each roster.

Reporting Rosters

Rosters are groups of students associated with a teacher in a particular campus. Rosters typically represent entire classrooms in lower grades, or individual classroom periods in upper grades.

Rosters can also be created for special courses across grades or for a group of students who need extra support. You can also use rosters to print test tickets containing students’ login information to start taking a test.

The rosters you create in TIDE are also available in CRS. CRS can aggregate test scores at these roster levels.

Since teachers are responsible for the growth and development of student’s skill-sets, it is important for teachers to be able to analyze their students’ performance data to adjust their teaching strategies accordingly. For teachers to view this information, the students must be included in a roster associated with each teacher. Hence, rosters need to be created for all teachers who are responsible for teaching an academic subject.

When creating rosters, follow the guidelines below:

• Rosters should ideally include about 25–30 students. If a roster is too large or too small, it may affect the credibility and usefulness of the data available from CRS.

• One or more rosters may need to be created depending on the subjects taught by a teacher. For example, if a group of grade 3 students have the same teacher for mathematics and reading language arts, then separate rosters do not need to be created for each subject. However, if different teachers are responsible for teaching different subjects, then separate rosters need to be created for each teacher and subject.

• When naming rosters, a clear and consistent naming convention should be used that indicates the grade, class name, teacher, period as applicable. For example, an elementary campus roster may be named ‘Gr3Jones23-24’, and a secondary campus roster may be named ‘AikenPeriod3Eng9A23-24’.

There are a few restrictions to be aware of when creating rosters:

• Each user-defined roster can only be associated with one campus.

• You can only create rosters from students associated with the campuses or districts associated with your user account.

• Only 500 active students can be included in one roster.

TIDE-Only Rosters

TIDE-only rosters are designed to be used within the TIDE system to assist with test preparation, so they cannot be accessed from the CRS system.

These are the benefits of using a TIDE-only roster:

• Easily print test tickets or other large lists

• Keep unnecessary information out of CRS

• Create a roster without an associated teacher

Add a Roster

1. From the Rosters card, select Add. The Add Roster page appears.

2. Select a campus.

3. Press Select.

4. On the Add Roster form under Roster Details, add a roster name and select an option for Reporting Roster. You’ll only need to select a teacher for Reporting Rosters.

5. Decide how you want to add students:

• Quick Roster tab (search adds students automatically, manually remove students to edit) Use the Quick Roster tab to create a roster from a group of students. Once you select the search criteria, all students who meet those criteria are automatically added to the roster after you select Create Quick Roster. You can remove students manually by selecting next to individual students or select Remove All from the top of the grid. Selecting Save creates your roster.

• Student Search tab (search finds students that you add and remove manually) Use the Student Search tab for a more traditional search function, including the option to find specific students by ID or name. After you return results, select to add individuals or select Add All from the top of the grid.

7. Optional: After results appear under Selected Students, change the information that displays about students.

• Show more information dropdown: Select or clear additional columns under Available/Selected Students grids.

• Use the Filter field to limit students to those who match the text you enter. This keyword search only finds text in the grid. Be aware if you enter 11 to find students in 11th grade, any content with the text 11 will display. This could potentially pull in results you did not intend to find.

After saving, rosters must be changed from the Edit Rosters screen.

Modify and Export Rosters

You can modify a roster by changing its name, associated teacher, or by adding students or removing students.

To modify a user-defined roster:

1. From the Rosters card, select View/Edit Rosters. The View/Edit Rosters page appears.

2. Retrieve the roster record you want to view, edit, or export by following the procedure in the Search for Records section.

3. To export rosters, follow the procedure in the section Print, Export, and Delete Records. If you use the Select All option or select more than one campus, the Teacher option will be hidden, and your results will only be available for export to the Secure File Center.

4. To view or edit rosters, select for the roster whose details you want to view from the list of rosters. The Edit [Roster Name] form appears. This form is similar to the form used to add rosters. The Selected Students list displays students who are currently associated with the roster.

5. To add students, select Find Students.

• Select the Student Search tab to add individual students manually.

• Select the Quick Roster tab to add a group of students and then remove individual students who do not need to be on the roster.

6. To remove students, select the x () next to individual students or select Remove All from the top of the grid.

7. Under Roster Details, you can also edit the roster name and teacher, as well as change the roster from TIDE-Only (Reporting Roster = No) to a Reporting Roster (= Yes).

8. Click Save, and in the affirmation dialog box select Continue.

Print Students Associated with a Roster

You can print a list of students in a roster.

To print students in rosters:

1. Retrieve the rosters to print by following the procedure in the section Search for Records.

2. Do one of the following:

• Mark the checkboxes for the rosters you want to print.

• Mark the checkbox at the top of the table to print all retrieved rosters.

3. Click , and then select Roster.

4. Under Print Options, verify Roster is selected. The Roster Student List report appears.

5. Click Print. Your browser downloads the generated PDF.

Print Test Tickets for Students in a Roster

As a roster of students prepares to start a test, you can print all the associated test tickets.

To print test tickets for students in a roster:

1. Retrieve the rosters for which you want to print test tickets by following the procedure in the section Search for Records.

2. Click the column headings to sort the retrieved rosters in the order you want the test tickets printed.

3. Do one of the following:

• Mark the checkboxes for the rosters you want to print.

• Mark the checkbox at the top of the table to print test tickets for all retrieved rosters.

4. Click , and select Test Tickets. A layout model appears for selecting the printed layout.

5. Verify Test Tickets is selected in the Print Options section.

6. Click the layout you require and select Print.

Your browser downloads the generated PDF.

Print Test Settings for Students in a Roster

A student's test settings include the various accommodations and tools available during a test. You can print a report of test settings for students in a roster.

To print test settings for students in rosters:

1. Retrieve the rosters to print by following the procedure in the section Search for Records.

2. Do one of the following:

• Mark the checkboxes for the rosters you want to print.

• Mark the checkbox at the top of the table to print all retrieved rosters.

3. Click , and then select Student Settings and Tools.

4. Under Print Options, verify Student Settings and Tools is selected. The Student Settings and Tools report appears.

5. Click Print. Your browser downloads the generated PDF.

Delete Rosters

You can delete rosters created in TIDE or CRS.

To delete rosters:

1. Retrieve the rosters you want to delete by following the procedure in the section Search for Records.

2. In the list of retrieved records, do one of the following:

• Select the checkboxes for the rosters you want to delete.

• Select the checkbox at the top of the table to delete all retrieved rosters.

3. Click , and in the affirmation dialog box select Yes.

Create and Edit Rosters Through File Uploads

If you have many rosters to create or edit, it may be easier to perform those actions through file uploads. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel.

To upload rosters:

1. From the Rosters card, select Upload. The Upload Rosters page appears.

2. Following the instructions in the Uploading Records section, fill out the Roster template, and then upload it to TIDE.

3. Designate a roster as a Reporting roster by adding an email address for a teacher. Leaving this field blank creates a TIDE-only roster.