Manage Student Information
This page describes how to search for, access, and modify student information pertaining to the Texas Assessment Program.
Add Students
For a general overview of record detail pages, you can review Add and Edit Records before beginning.
Tip: Be sure to check out the quick help on the right side of the page for useful information!
Before You Add Students
The information below is specific to the tasks for student records and can help you when working with student records.
On this Page
- 1 Add Students
- 2 Add Students with Temporary IDs
- 3 Manage Students
- 4 View and Edit a Student's Details Page
- 5 Delete Student Records
- 6 Upload Student Interim Grades
- 7 Merging Temp ID with TSDS ID
- 8 Upload Additional Student Fields
- 9 Requesting Historical Scoring Reports
- 10 Transfer Students Between Districts
- 11 View the Student Transfer In Report
- 12 Viewing Student Transfer Out Report
- 13 Manage Student Test Attributes
- 14 Search for the Student
- 15 What's Unique about the Student Search Grid?
- 16 What's Unique about the Edit Student Details Page?
- 17 Uploading Test Attributes
Can You Add a Student?
This task is limited to certain user roles as described in the section Understand User Roles and Permissions.
To individually add a student, you must be associated with the same institutions as the student. For example, district-level users can add students to any campus within their district, while campus-level users only have the ability to add students to their campus.
What's Unique about the Add Students Details Page?
Tabs
When you add a student, you'll work across horizontal tabs to enter information.
The Student Information tab has student identifying information, campus program designations, test eligibility and formats, and more.
The Test Attributes tab has test settings and tools that are used when students test in the Test Delivery System (TDS).
Ribbons
As you work through the Student Information sections, you'll access ribbons—or vertical tabs—to enter information that repeats across tests, for example. The ribbons can be used in different ways across the tab, though.
Focus Panels
On the Test Attributes tab, the columns can be hidden by selecting the column headers. This activates the focus panels, making it easier to work on settings for specific tests. Select the focus panel arrow or text to show the column.
Add a Student
From the Student Information card, select Add. The Add Student page appears.
Enter all required information, which is marked with an asterisk. If you do not, an error message displays below what is missing. You can also choose to enter any additional information included on the page.
If you need to know more about the settings for this type of record, you can review additional information on the uploads task.
Repeat for each tab across the top.
For the Test Attributes tab, you can review the test settings that need to be set in TIDE and those that need to be set in TDS.
Then, you can save the record or discard your changes.
Select Save to keep the information. A pop-up displays letting you know the student has been added.
If you are finished adding students, select Dashboard.
To add another student, select Continue.
Select Cancel to discard the information. If you select Cancel, the record will not be added.
Add Students to More Than One Campus
If a student will be testing at a location other than their home district, an alternate testing campus can be added. For more information, you can review testing district and testing campus.
Add Students with Temporary IDs
You can add students in TIDE with temporary IDs. This is especially useful if you have a new student who needs to be added in TIDE, but whose TSDS ID is not available at the time. Once the student's TSDS ID becomes available, you can edit the temporary ID and replace it with the student's permanent TSDS ID.
To assign a temporary ID to a student:
From the Student Information card, select Temp IDs and then the Add Student with Temp ID option from the dropdown menu. The Add Student With Temp ID page appears. For more information about using record forms, the section Navigate Records.
Fill out the form in the same process as described in Add Students.
Select Save. A confirmation message is displayed that includes the student’s temporary ID.
Select Continue to return to the Add Student With Temp ID page.
You can retrieve the student’s record using the Find Student by ID feature (Find Students by ID or Users by Email Address) or from the Manage Students page (Manage Students) to view and edit the student’s details and provide the student’s permanent TSDS ID.
Manage Students
You can view and edit information about a student’s record on the Student Information page.
This topic contains information specific to editing student records. For basic information about editing records, you can review Add and Edit Records.
For instructions to view changes made to a student's record, review the Viewing Student Account Updates section.
Tip: Be sure to check out the quick help on the right side of the page for useful information!
Actions Related to Other Features
There are specific actions you can take on the Student Information page that are related to other features and are reviewed in other topics:
Family Portal
You can find information on actions specific to the Family Portal in Family Portal Access. These actions include downloading the access codes template, printing access codes, and resetting codes.
Test Access Materials
You can find information on Test Tickets in Print Test Access Materials.
Before You Edit a Student
The information below is specific to the tasks for student records and can help you when working with student records.
Can You Edit a Student?
This task is limited to certain user roles as described in the section Understand User Roles and Permissions.
To edit a student, you must be associated with the same institutions as the student. For example, district-level users can edit students in any campus within their district, while campus-level users only have the ability to edit students in their campus.
Search for the Student
Before you can view or edit a student record, you’ll need to search for the student or group of students. For information about the search process, you can review Search for Records. The information covered in this topic is specific to student tasks.
What's Unique about the Student Search Grid?
There are several features that are special to the students search grid, including the ability to change the view of the grid, to customize the visual aspects of the grid, and the ability to rearrange, hide, or show columns. You can review Customize Search Results Grids for more information about these features.
What's Unique about the Edit Student Information Page?
Tabs
When you add a student, you'll work across horizontal tabs to enter information.
The Student Information tab has student identifying information, campus program designations, test eligibility and formats, and more.
The Test Attributes tab has test settings and tools that are used when students test in the Test Delivery System (TDS).
The Participations tab shows tests the student participated in, when available.
The Rosters tab shows all active rosters that include the student, when available.
The History tab shows a history of changes made to the student's record. You can review the last section in this topic for more information.
Ribbons
As you work through the Student Information sections, you'll access ribbons–or vertical tabs–to enter information that repeats across tests, for example. The ribbons can be used in different ways across the tab, though.
Focus Panels
On the Test Attributes tab, the columns can be hidden by selecting the column headers. This activates the focus panels, making it easier to work on settings for specific tests. Select the focus panel arrow or text to show the column.
View and Edit a Student's Details Page
From the Student Information card, select Manage. The Manage Students page appears.
Search for the student. For information about the search process, you can review Search for Records.
To open the record for editing, select (do not right-click) the Row Actions menu button
and then choose Edit. You can also select the student's name. The student details page appears.
Edit the record as needed. However, you may not be able to change key identifying information for the student.
If you need to know more about the settings for this type of record, you can review additional information on the uploads task: Upload Students.
Tip: Only the Student Information and Test Attributes tabs have information that can be edited.
Warning: Test settings must be applied in TIDE before a student starts their test in TDS. You can review the test settings that need to be set in TIDE and those that need to be set in TDS: TIDE and TDS Accommodations Table.
Then, you can save the record or discard your changes.
Select Save Changes to keep the information. A pop-up displays to let you know the student’s record has been edited.
If you are finished editing students, select Dashboard.
To return to the search results, select Continue.
Select Cancel to discard the changes. If you select Cancel, the record will not be updated.
Move a Student Between Campuses
When a student moves from one campus to another within a district, use this feature to assign the student to the new campus.
Can You Move Students?
If you are associated with multiple campuses, you can also move students from one campus to another from the page.
If you are a district testing coordinator, you can also move students from one campus to another within your district on the Manage Students page.
Move Students to a New Campus Within a District
From the Student Information card, select Manage.
Search for students to move. For information about the search process, you can review Search for Records.
To move one student, select (do not right-click) the Row Actions menu button
and then select Move Student. Skip to step 6.
To move multiple students, do one of the following in the list of retrieved records:
Select the checkboxes for the students you want to move.
Select the checkbox in the grid header to move all students listed on the page
Note: When moving students, you can only move students who are listed on the current page.
Select Move Student above the search results.
The Move Student pop-up appears. Verify the number of students is correct.
From the Campus dropdown list, select the campus where you want to move the student(s).
Select Yes. After TIDE moves the student, a confirmation message appears.
In the Confirm Move pop-up, select Continue to return to the list of student records.
Print Students' Test Settings
A student's test settings include the various accommodations and tools available during a test. You can generate a report of test settings from the list of retrieved students.
To print students' test settings:
Retrieve the student records you want to print by following the procedure in the section Manage Students.
Select the column headings to sort the retrieved students in the order you want the records printed.
Specify the students for whom test settings need to be printed:
To print test settings for specific students, mark the checkboxes for the students you want to print.
To print test settings for all students listed on the page, mark the checkbox at the top of the table.
To print test settings for all retrieved students, no additional action is necessary. The option to print all retrieved records is available by default.
Select
, and then select the appropriate action:
To print test settings for selected students, select Selected Student Settings and Tools.
To print test settings for all retrieved students, select All Student Settings and Tools.
In the new browser window that opens, verify Student Settings and Tools is selected in the Print Options section.
Select Print. Your browser downloads the generated PDF.
Generating Upload-ready Student Data Files
TIDE can generate student data files in upload-ready format. This allows you to download the file, edit student data as necessary, and upload the file back to TIDE to update student data in the system.
From the Student Information task menu on the TIDE dashboard, select Manage Students. The Manage Students page appears.
Retrieve the student(s) you want to include in the data file by following the procedure in the section Manage Students.
When the search results pop-up appears, do one of the following:
To export an upload-ready student data file containing records for all students who match your search criteria to the Secure File Center, select Export to Secure File Center and then select Upload-Ready File.
To view the search results grid and select students to include in the upload-ready student data file, select View Results and continue to step 4.
Optional: From the search results grid, mark checkboxes for students you wish to include in an upload-ready data file.
Select
and then do one of the following:
To export the students you selected, if applicable, select Export in upload format.
To export all students in the results grid, select Export All in upload format.
TIDE generates the upload-ready student data file and exports it to your device. You can edit student data as necessary, save your changes, and upload the file back to TIDE to update student data in the system by following instructions in the section Add, Edit, and Delete Students Through File Uploads.
Delete Student Records
When you delete students from TIDE, those students are no longer eligible for the Texas Assessment Program. Deleting a student in TIDE will not affect any of their existing results in the CRS. Note that only the District Testing Coordinator (DTC) and District Testing Assistant (DTA) roles can delete a student from TIDE.
Alert: This change takes effect immediately. Deleted students will not appear in TIDE and cannot take operational assessments.
To delete student records:
From the Student Information card, select Manage. The Student Information page appears.
Retrieve the student records you want to delete by following the procedure in Search for Records.
To delete one student, select (do not right-click) the Row Actions menu button
and then select Delete. Skip to step 4.
To delete multiple students, do one of the following:
Select the checkboxes for the students you want to delete.
Select the checkbox in the grid header to delete all students listed on the page.
Note: When deleting students using the checkbox in the header, you can only delete students who are listed on the current page.
Select
.
In the pop-up, select Yes. The student is removed from TIDE.
Select Continue to return to the results page.
Add, Edit, and Delete Students Through File Uploads
If you have many students to add, edit, or delete, it may be easier to perform those actions through file uploads. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel.
For complete instructions about uploading files, you can review Uploading Records. This topic contains information specific to uploading students.
To upload student records:
From the Student Information card, select Upload. The Upload Student Information page appears.
Select Download Template to access all templates.
Download a template and save it.
Fill out the template, then upload it to TIDE. For additional information on the options available in this upload file, check the PDF version of the TIDE User Guide on the Portal: https://texasassessment.gov/.
Follow the steps in the wizard to complete the upload. If you need more guidance for the upload process, refer to Uploading Records.
Optional: Check the results of the upload by performing a search using the advanced search filter “Date Range Student Arrived at Enrolled Campus.”
Generating Frequency Distribution Reports
A frequency-distribution report (FDR) shows the number of occurrences of a particular category, such as the number of male and female students.
You can generate reports from student data in TIDE to show the distribution of each demographic category and test eligibility.
To generate Frequency Distribution Reports:
From the Student Information card, select Frequency Distribution Report. The Frequency Distribution Report page appears.
In the Filters for Report section, select the report filters:
From the Region dropdown list, select a region.
From the District dropdown list (if available), select the desired district.
From the Campus dropdown list (if available), select a campus. District-level users can retain the default for all campuses within the district.
Optional: Select a specific grade or keep the dropdown on - Select - to display all grades.
Optional: In the Select Demographics section, select checkboxes from the dropdown to filter the report for additional demographics. If you do not select any demographic categories, the report only shows records by grade.
Select Search. The information displays in tabular format, which is also the Grid format you can select.
Optional: Do one of the following:
To display the reports in graphical format, select Graph.
To display the reports in both tabular and graphical format, select Grid & Graph.
To download a PDF file of the reports, select
, and then select Print on the new browser window that opens displaying the report. The generated PDF file displays the report in your selected format of Grid, Graph, or Grid & Graph.
To export to Excel, select
, and then select Export to Excel. The generated Excel file displays each category selected as a separate tab in the spreadsheet.
Upload Student Interim Grades
You can set up interim grades for multiple students through file uploads. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel.
To upload interim grades through file uploads:
From the Student Information card, select Upload Interim Grades. The Upload Interim Grades page appears.
Following the instructions in the section Uploading Records, fill out the Interim Grade template and upload it to TIDE.
Note: About the Interim Grades Upload File
If the upload file includes two rows specifying different grades for the same student and subject, then both grades will be set up as interim grades for the student's subject.
Merging Temp ID with TSDS ID
You can update students' temporary IDs with permanent IDs through file upload. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel.
To update temporary IDs with permanent IDs through file upload:
From the Student Information card, select Merge Temp ID with TSDS ID. The Merge Temp ID with TSDS ID page appears.
Following the instructions in the section Uploading Records, fill out the Update Temp ID to TSDS ID template and upload it to TIDE.
Upload Additional Student Fields
You can set up additional student fields for multiple students through file uploads. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel.
To upload additional student fields through file upload:
From the Student Information task menu on the TIDE dashboard, select Upload Additional Student Fields. The Upload Additional Student Fields page appears.
Following the instructions in the section Uploading Records, fill out the Additional Student Field template and upload it to TIDE.
For Other Designated Supports, you can use the upload file to add or remove values associated with this attribute. After selecting Other Designed Supports in the AttributeName column, select the value that should have supports changed, and then select either ADD or DELETE in the Action column.
Requesting Historical Scoring Reports
You can request historical scoring reports for one or multiple student(s) using TIDE’s file upload process. This task requires familiarity with spreadsheet applications and/or comma-separated value (CSV) files.
To request historical scoring reports:
From the Student Information task menu on the dashboard, select Student Data Request. The Student Data Request page appears.
To download a template file you will fill out, select Download Templates and then select CSV or Excel.
Using Table 1 as a reference, open the template file, fill it out, and save it to your computer.
On the Student Data Request page in TIDE, do the following:
Select Browse.
Navigate to and select the template file you saved.
Select Next. The Preview page appears.
Review the information on the Preview page and do one of the following:
If the information is inaccurate, select Cancel, edit the template file, and upload it again.
If the information is accurate, select Next. The Validate page appears.
The Validate page shows errors or warnings associated with your upload file, if applicable. Errors mean the file will be uploaded, but the row with the error will not be included. Warnings mean the field is invalid, but the row will be uploaded. You can choose to continue with your upload despite any errors or warnings found, but some records may not be committed. You may also choose to revise your upload file to remove any errors or warnings found.
To revise the file before uploading, select Upload Revised File, revise the file, and upload it again.
If no errors or warnings were found or to continue with the upload despite any errors or warnings found, select Continue with Upload. The Confirmation page appears, indicating your file has been uploaded.
To upload a new file from the Confirmation page, select Upload New File.
Table 1 describes the fields in the Student Data Request upload file.
Field Name | Description | Valid Values |
|---|---|---|
TSDS ID | Student’s unique statewide identification number. | 10 numeric characters. |
Enrolled Campus ID | Campus code. | 9 numeric characters. |
Last Name | Student’s last name. | Up to 60 characters. |
First Name | Student’s first name. | Up to 60 characters. |
Birthdate | Student’s date of birth. | Date in mmddyyyy format. |
Assessment | Assessment for which you want to view historical scores. | One of the following:
|
Table 1: Columns in the Student Data Request upload file.
Downloading Historical Scoring Reports from the Secure File Center
After a request has been made and processed, historical scoring reports can be downloaded from the Secure File Center.
While a request is being processed, the file will appear in the Secure File Center marked as In Progress. Once a request has been processed, the report will be available to download.
From the TIDE header, select Secure File Center. The Secure File Center page appears.
Optional: Use keyword search or filters to find the historical scoring report more easily.
To download the report, select the file name. The file will be downloaded to the default location on your computer.
Transfer Students Between Districts
If a student is registered in another district but belongs in your district, you can transfer them.
To transfer a student from another district to your district: