Student Data Request (SDR) User Guide

Student data requests allow you to obtain historical scoring reports for students. These requests are processed through TIDE. You need to have the role District Superintendent (DSA), District Testing Coordinator (DTC), or District Testing Assistant (DTA) to be able to make these requests in TIDE. Students must be in TIDE with their TSDS ID to request their historical records. Requests can be made for up to 10,000 students in a single file. An out-of-school (OOS) student needs to be added to TIDE with a TSDS ID that matches historical information for the student in order to return information in an SDR.

You can request historical scoring reports for one or more students using TIDE’s file upload process. This task requires familiarity with spreadsheet applications and/or comma-separated value (CSV) files.

How to Request Historical Scoring Reports for Students

1. Log in to TIDE. The TIDE dashboard appears.

2. From the Student Information task menu, select Student Data Request. The Student Data Request page appears.

3. To download a template file you will fill out, select Download Templates and then select CSV or Excel.

4. Using the table Columns in the Student Data Request Upload File as a reference, open the template file, fill it out, and save it to your computer

5. On the Student Data Request page in TIDE, do the following:

   1. Select Browse.

   2. Navigate to and select the template file you saved.

   3. Select Next. The Preview page appears.

6. Review the information on the Preview page and do one of the following:

   1. If the information is inaccurate, select Cancel, edit the template file, and upload it again.

   2. If the information is accurate, select Next. The Validate page appears.

7. The Validate page shows errors (Error Warning icon) or warnings (Invalid Warning icon) associated with your upload file, if applicable (refer to Icons). An error means the file will be uploaded, but the row with the error will not be included. A warning means the field is invalid, but the row will be uploaded. You can choose to continue with your upload despite any errors or warnings found, but some records may not be committed. You may also choose to revise your upload file to remove any errors or warnings found.

   1. To revise the file before uploading, select Upload Revised File, revise the file, and upload it again.

   2. If no errors or warnings were found or to continue with the upload despite any errors or warnings found, select Continue with Upload. The Confirmation page appears, indicating your file has been uploaded.

8. To upload a new file from the Confirmation page, select Upload New File.

Open

Figure 1. TIDE Dashboard

Open

Figure 2. Student Data Request Upload Page

 

Columns in the Student Data Request Upload File

How to Download Historical Scoring Reports from the Inbox

After a request has been made and processed, historical scoring reports can be downloaded from the inbox.

While a request is being processed, the file will appear in the inbox marked as In Progress. Once a request has been processed, an email will be sent to the requestor’s email, and the report will be available to download from the TIDE Secure Inbox. Report files will be available for download within 48 hours of request submission.

1. From the TIDE banner, select Inbox. The Inbox page appears.

2. Optional: Use keyword search or filters to find the historical scoring report more easily.

3. To download the report, select the file name. The file will be downloaded to the default location on your computer.

Historical Scoring Reports Returned 

• Report files available for download within 48 hours of request submission

• Multiple files returned, organized by program and administration

• Prior-year results provided for students in grade 3–8

• Cumulative results provided for students who tested with STAAR EOC

• Prior year results provided for TELPAS, TELPAS Alternate, and STAAR Alternate 2

The Zip folder will contain several files including the following:

1. NOMATCH—Unmatched records returned in an Excel CSV file

2. Readme—A summary of the files returned for each student submitted

3. One or more historical data files in .txt format returned according to the original administration data file layout:

Historical data file layouts can be found at https://tea.texas.gov/texas-schools/accountability/academic-accountability/performance-reporting/data-file-formats.

Note: Historical data file formats character counts are varied across programs and administrations and as a result may include blanks. CAI does not alter the original being returned in the SDR.

Note: Historical Records for STAAR Grades 3-8 are available for years 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2021, and 2022. Historical Records for STAAR EOC are available for years 2016, 2017, 2018, 2019, 2020, 2021, and 2022. Historical records for STAAR Alternate 2 are available for years 2015, 2016, 2017, 2018, 2019, 2021, and 2022. Historical records for TELPAS are available for years 2015, 2016, 2017, 2018, 2019, 2020, 2021, and 2022. Historical records for TELPAS Alt are available for years 2019, 2020, 2021, and 2022.

STAAR EOC File Naming Conventions

STAAR 3–8 File Naming Conventions

STAAR Alternate 2 EOC File Naming Conventions

STAAR Alternate 2 3-8 File Naming Conventions

TELPAS File Naming Conventions

TELPAS Alternate File Naming Conventions

Troubleshooting

1. Why isn’t a specific student’s data appearing on a historical data report?

   • Ensure the student is active and enrolled. Students must be active in TIDE and enrolled within one’s district to obtain historical student data files.

2. Why can’t I export the report in a different format?

   • Files are returned in the same data file format used during the specified administration year. File formats may be found at ·   https://tea.texas.gov/texas-schools/accountability/academic-accountability/performance-reporting/data-file-formats

3. Why am I getting an error in the Student Birth Date field?

   • The student date of birth field requires leading zeros, where applicable.  Correct birth date format is mmddyyyy.

4. Requests are limited to 10,000 requests within a single upload. If a user attempts to upload a file with more than 10,000 it will only process the first 10,000 students.