Campus Coordinator Training

STAAR

Icon with the letters D and C inside, used to represent District Coordinator.Prepare for and conduct campus testing coordinator training.

❏ Designate Campus Coordinators

This should be done in cooperation with your school district’s principals.


❏ Schedule Training Sessions

  • Campus coordinators are required to receive annual training on test security and general testing procedures, as well as procedures unique to specific testing circumstances.

  • Schedule sessions by the dates specified on the Calendar of Events.

❏ Make Resources Available

  • Make these District and Campus Coordinator Resources and the test administration manuals (grades 3–5, 6–8, and EOC) available to campus coordinators to read before their training sessions.

❏ Prepare for and Conduct Training Sessions

Required Campus Coordinator Training Topics:

  • Roles and responsibilities to include campus coordinator responsibilities, principal responsibilities, test administrator responsibilities, technology staff responsibilities, and support staff responsibilities (for example, hall monitors and office staff).

  • Test security to include test confidentiality requirements; test security policies, procedures, and oaths; active monitoring; seating charts and State of Texas Assessments of Academic Readiness (STAAR®) Materials Control Form; consequences for adult and student cheating; and optional Web-based test administrator training modules.

  • Scheduling test administrations to include testing dates, time limits, breaks, setting up testing groups across grades and subjects, and make-up testing.

  • Preparing for test administrations to include identifying students made eligible by ARD decisions; receiving, distributing, and storing test materials; ensuring that testing personnel have students’ most up-to-date testing requirements; reviewing secure materials during the preview period; and preparing for online activities (for example, verifying student data).

  • Administration preparation to include testing students who are taking a combination of tests (for example, paper and online administrations); ensuring that testing personnel have students’ most up-to-date testing requirements; reviewing technology, including technology-based accommodations, to be sure the technology meets the guidelines for use during the assessment; preparing for online administrations; and preparing for administrations in alternative education settings.
  • Testing with designated supports to include understanding accessibility policies; ensuring that testing personnel have a current list of each student’s allowed or approved designated supports; collecting and preparing designated supports for eligible students; and preparing testing locations for students who need certain designated supports.

  • Monitoring test administrations to include determining the availability of personnel (testing coordinators, principals, other district administrators) to serve as monitors and detailing the procedures for monitoring test administrations.

  • Verifying precoded answer documents to include the process for verifying elements and hand-gridding student information.

  • Ensuring distribution of appropriate answer documents.

  • Completing answer document fields to include score codes, accommodation information, EOC/ABOVE GRADE field, student demographic information, TEST TAKEN INFO field, Time to test (grades 3–8 only), New to Texas, FOR TAKS/TAAS/TEAMS TESTERS ONLY field, and additional student data collection.

  • Completing Class, Campus and Group, and Voided Answer Document Identification (ID) sheets.

  • Completing the online answer document packing list (ADPL).

  • Returning materials to district coordinator.

Icon with the letters C and C inside, used to represent Campus Coordinator.Prepare for and attend campus coordinator training.

❏ Review

  • these Coordinator Resources and the test administrator manuals (grades 3–5, 6–8, and EOC), and become familiar with policy and procedure highlights before the training session.

  • the different roles and responsibilities of individuals participating in testing activities at your campus.

  • the Security section of these resources for detailed information regarding the requirements for maintaining the security and confidentiality of the Texas student assessment program.

  • the sections of the TEC and TAC addressing eligibility requirements for assessments, testing accommodations, and testing requirements for graduation.

  • the STAAR Assessment Management System User’s Guide, which provides details for navigating and using resources of the Assessment Management System.

❏ Review Procedures for Preparing and Submitting Answer Documents and ID Sheets

  • Become familiar with the answer documents that will be used on your campus as well as the ID sheets for returning materials.

❏ Attend Training

  • Campus coordinators are required to receive annual training on test security and general testing procedures, as well as procedures unique to specific testing circumstances.

  • District coordinators will schedule training sessions by the dates specified on the Calendar of Events.

  • Campus coordinators should ensure that the resources and the test administrator manuals (grades 3–5, 6–8, or EOC) are available during the session.

Review and Sign the Appropriate Security Oath

  • Understand your obligations concerning test security and confidentiality.

  • Initial each item on the oath.

  • Complete the oath in accordance with the directions listed for your specific role.

Supplemental STAAR Campus Testing Coordinator Training Module

This training module was created for Campus Testing Coordinators. It is designed to supplement the mandatory training required of all Campus Testing Coordinators. The training consists of two training videos and twelve questions about the content covered in the videos. The module should take about an hour to complete. A Certificate of Completion will be available at the end of the module. Individuals will be prompted to fill in their first and last name and date of completion prior to printing or saving a copy of the certificate. Note that any unsaved certificates will not be retrievable at a later time.

CTC Module


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STAAR Alternate 2

Icon with the letters D and C inside, used to represent District Coordinator.Prepare for and conduct campus testing coordinator training.

❏ Designate Campus Coordinators

This should be done in cooperation with your school district’s principals.

❏ Schedule Training Sessions

  • Campus coordinators are required to receive training on test security and general testing procedures, as well as procedures unique to specific testing circumstances.

  • Schedule sessions by the dates specified on the Calendar of Events.

❏ Make Resources Available

NOTE: Group training must include only the non-secure front matter from the STAAR Alternate 2 Test Administrator Manual located on the STAAR Alternate 2 Resources webpage. The test instructions located in the back of each test administrator manual, as well as the image cards, are considered secure and may be viewed only by the test administrator during the preview and testing windows.

❏ Prepare for and Conduct Training Sessions

Required Campus Coordinator Training Topics:

  • Roles and responsibilities to include campus coordinator responsibilities, principal responsibilities, test administrator responsibilities, technology staff responsibilities, and support staff responsibilities (for example, hall monitors and office staff).

  • Test security to include test confidentiality requirements; test security policies, procedures, and oaths; secure materials preview period; and STAAR Alternate 2 Materials Control Form.

  • Scheduling test administrations to include testing window, administering individual tests in more than one session, and setting up testing across grades and subjects.

  • Preparing for test administrations to include identifying students made eligible by ARD decisions; receiving, distributing, and storing test materials; ensuring that testing personnel have students’ most up-to-date testing requirements; reviewing secure materials during the preview period; and preparing for online activities (for example, verifying student data).

  • Testing with accommodations to include understanding allowable test administration procedures and materials, understanding accommodation policies, ensuring that testing personnel have a current list of each student’s testing accommodations, collecting and preparing test accommodations, and preparing testing locations for students who need certain accommodations.

  • Monitoring test administrations to include determining the availability of personnel (testing coordinators, principals, other district administrators) to serve as monitors during the preview period and the testing window, detailing the procedures for monitoring test administrations, using the STAAR Alternate 2 Scoring Document, ensuring that testing personnel can enter student data online, and verifying student responses entered into an online transcription form.

  • Completing test administrations.

  • Returning materials to the district coordinator.

Icon with the letters C and C inside, used to represent Campus Coordinator.Prepare for and attend campus coordinator training.

❏ Review

  • these Coordinator Resources and the non-secure front matter from the STAAR Alternate 2 Test Administrator Manual, available on the STAAR Alternate 2 Resources webpage. Also review additional resources available online and become familiar with policy and procedure highlights before the training session.

  • the different roles and responsibilities of individuals participating in testing at your campus.

  • the Security section of these resources for detailed information regarding the requirements for maintaining the security and confidentiality of the Texas student assessment program.

  • the sections of the TEC and TAC addressing eligibility requirements for assessments, testing accommodations, and testing requirements for graduation.

  • the STAAR Alternate 2, TELPAS, and TELPAS Alternate Assessment Management System User’s Guide, which provides details for navigating and using resources of the STAAR Alternate 2, TELPAS, and TELPAS Alternate Assessment Management System.

❏ Attend Training

  • Campus coordinators are required to receive annual training on test security and general testing procedures, as well as procedures unique to specific testing circumstances.

  • District coordinators will schedule training sessions by the dates specified on the Calendar of Events.

  • Campus coordinators should read these Coordinator Resources before the session. They should also have access to the non-secure front matter from the STAAR Alternate 2 Test Administrator Manual.

Review and Sign the Appropriate Security Oath

  • Understand your obligations concerning test security and confidentiality.

  • Initial each item on the oath.

  • Complete the oath in accordance with the directions listed for your specific role.

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TELPAS

Icon with the letters D and C inside, used to represent District Coordinator.Prepare for and conduct campus testing coordinator and principal training.

❏ Designate Campus Coordinators for Each Campus with Enrolled English Learners (ELs)

This should be done in cooperation with your school district’s principals.

❏ Schedule Training Sessions

  • Campus coordinators and principals are required to receive annual training in test security and general testing procedures, as well as procedures unique to the Texas English Language Proficiency Assessment System (TELPAS). Principal training sessions should be specific to their obligations and do not need to be as detailed as campus coordinator sessions.

  • Schedule training sessions by the dates specified on the Calendar of Events.

❏ Make Resources Available

  • Instruct campus coordinators to review the TELPAS sections of these Coordinator Resources and the appropriate resources for both the holistically rated components and the online tests.

  • Campus coordinators must also be familiar with the contents of the TELPAS Test Administrator Manual and TELPAS Rater Manual, which they will use to train online test administrators, raters, writing collection assemblers and verifiers, calibration proctors, and other individuals assigned to support the TELPAS administration.

❏ Prepare for and Conduct Training Sessions

Required Campus Coordinator Training Topics:

  • Preparing for testing to include responsibilities of campus coordinator, principal, and other campus testing personnel; testing manuals and other testing resources; verifying that student records of all ELs are in the STAAR Alternate 2, TELPAS, and TELPAS Alternate Assessment Management System; assessing all eligible students; scheduling online test administrations for grades 2–12; designating and training raters, test administrators, and other testing personnel; scheduling and holding monitored rater calibration sessions; testing accommodations; ensuring all raters complete holistic rating training, including calibration in monitored settings; and setting up test sessions for online tests and holistic ratings in the Assessment Management System.

  • Test security to include test confidentiality requirements; test security policies, procedures, and oaths; active monitoring; proper testing procedures; seating charts for grades 2–12 online tests; and consequences for adult and student cheating.

  • Holistic rating process to include assembling, reviewing, and verifying writing collections; implementing and documenting procedures for ensuring rating validity and reliability; and collecting and storing TELPAS Student Rating Rosters and student writing collections.

  • Student data elements and online testing score codes to include verifying student identification, demographic, and program information; entering and verifying holistic rating information; entering score codes; supplying and verifying Years in U.S. Schools data; and entering additional data as described in the Verify score codes section of these resources.

Icon with the letters C and C inside, used to represent Campus Coordinator.Prepare for and attend campus coordinator training.

❏ Prepare for Training

Key campus coordinator responsibilities include ensuring that

  • all eligible ELs are identified and assessed;

  • the technology infrastructure is in place, computers, headphones and microphones have been tested, and technology issues have been resolved;

  • a sufficient number of TELPAS online test administrators are identified and properly trained;

  • a sufficient number of monitored calibration sessions have been scheduled and raters are identified and properly trained;

  • appropriate personnel have been trained to enter and verify student information in the Assessment Management System;

  • students have the opportunity to use the online tutorials and practice tests/sets for TestNav prior to testing;
  • online test sessions are scheduled, created, and actively monitored for the online tests and rating entries;

  • students’ ratings and rater information are entered in an online rating entry form in TestNav and rating information is verified before submitting;

  • personnel have been designated and trained to verify the contents of the grades 2–12 writing collections;

  • procedures are in place during the administration to support the validity and reliability of the rating process;

  • validity and reliability checks are completed prior to the end of the assessment window;

  • student records for all enrolled ELs are in the Assessment Management System;

  • student records are verified as complete; and

  • materials are collected, verified, and filed as appropriate.

❏ Review TELPAS Administration Resources

  • Become familiar with these Coordinator Resources, and read the TELPAS Test Administrator Manual and TELPAS Rater Manual, which you will use to train online test administrators, raters, writing collection assemblers and verifiers, calibration proctors, and other individuals assigned to support the TELPAS administration.

  • Become familiar with the online resources for setting up and administering the online tests and submitting data for all TELPAS components. The resources include the STAAR Alternate 2, TELPAS, and TELPAS Alternate Assessment Management System User's Guide and other technology resources.

  • Make sure you are familiar with the TELPAS holistic rating online training courses and calibration components for raters.

  • Be familiar with how presentations by the Texas Education Agency (TEA) and other online resources about the holistically rated components can help with the training of new testing personnel.

❏ Attend Training

  • Campus coordinators and principals are required to attend training annually in test security and general testing procedures, as well as procedures unique to TELPAS.

  • District coordinators will schedule training sessions by the dates specified on the Calendar of Events.

  • These Coordinator Resources must be available, along with the TELPAS manuals, during the session.

Review and Sign the Appropriate Security Oath

  • Understand your obligations concerning test security and confidentiality.

  • Initial each item on the oath.

  • Complete the oath in accordance with the directions listed for your specific role.

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TELPAS Alternate

Icon with the letters D and C inside, used to represent District Coordinator.Prepare for and conduct campus testing coordinator and principal training.

❏ Designate Campus Coordinators for Each Campus with Enrolled ELs Eligible to Participate in Texas English Language Proficiency Assessment System (TELPAS) Alternate

This should be done in cooperation with your school district’s principals.

❏ Schedule Training Sessions

  • Campus coordinators and principals are required to receive annual training in test security and general testing procedures, as well as procedures unique to TELPAS Alternate. 

  • Schedule training sessions by the dates specified on the Calendar of Events.

❏ Distribute Manuals

  • Instruct campus coordinators to review the sections of these Coordinator Resources that are relevant to TELPAS Alternate.

  • Instruct campus coordinators to review the TELPAS Alternate Test Administrator Manual.

  • Instruct campus coordinators to become familiar with the TELPAS Alternate resources located on the TELPAS Alternate Resources webpage.

❏ Prepare for and Conduct Training Sessions

Required Campus Coordinator Training Topics:

  • Preparing for testing to include identifying eligible students for TELPAS Alternate and documenting in the individualized education program (IEP); responsibilities of campus coordinator and other campus testing personnel; reviewing the TELPAS Alternate manual and student observational behavior form; verifying that student records are in the STAAR Alternate 2, TELPAS, and TELPAS Alternate Assessment Management System; processes for assuring all eligible students are assessed; designating and training test administrators and other testing personnel; and preparing for online activities (for example, setting up test sessions and verifying student data).

  • Test security to include test confidentiality requirements; test security policies, procedures, and oaths; proper testing procedures; and consequences for violating procedures.

  • Scheduling test administrations to include testing window, administering individual tests, and ensuring all language domains are assessed.

  • Testing with accommodations to include understanding allowable test administration procedures and materials, adhering to allowable response modes, and understanding that student performance is indicated when practicing the skills in typical classroom setting with the student’s individual accommodations applied.

  • Detailing the procedures for using the Observable Behaviors document, ensuring that testing personnel can enter student data online, and verifying student observations have been entered into an online transcription form.

  • Completing test administrations.

Icon with the letters C and C inside, used to represent Campus Coordinator.Prepare for and attend campus coordinator training.

 ❏ Prepare for Training

Key campus coordinator responsibilities include ensuring that

  • all eligible ELs are identified and assessed;

  • appropriate personnel have been trained to enter student information in the Assessment Management System;

  • student results are entered in an online entry form in the Assessment Management System and information is verified before submitting;

  • student records for all enrolled ELs eligible to participate in TELPAS Alternate are in the Assessment Management System; and 

  • student records are verified as complete. 

❏ Review TELPAS Alternate Administration Resources

  • Read these Coordinator Resources and the TELPAS Alternate Test Administrator Manual, which you will use to train test administrators.

  • Be familiar with how presentations by TEA, especially those that contain examples of classroom activities that assess each observable behavior in all four domains, and other online resources about TELPAS Alternate can help with the training of new testing personnel.

❏ Attend Training

  • Campus coordinators are required to attend training annually in test security and general testing procedures, as well as procedures unique to TELPAS Alternate.

  • District coordinators will schedule training sessions by the dates specified on the Calendar of Events.

  • Bring the TELPAS Alternate Test Administrator Manual to the session.

Review and Sign the Appropriate Security Oath

  • Understand your obligations concerning test security and confidentiality.

  • Initial each item on the oath.

  • Complete the oath in accordance with the directions listed for your specific role.


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