Test Administrator Training

STAAR

Icon with the letters C and C inside, used to represent Campus Coordinator.Prepare for and conduct principal and test administrator training.

❏ Designate Test Administrators

  • This should be coordinated with your school’s principal.

  • Designate at least one test administrator for every 30 students to be tested.

  • District personnel may serve as test administrators if they hold valid education credentials, such as Texas educator certificates and permits, or if they are supervised by a district professional who holds the appropriate credentials.

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  • Test administrators who will be providing an oral administration should be familiar with content-specific terms and symbols associated with the content-area assessment. In addition, test administrators who have permission to view secure materials in order to provide an approved accommodation or as part of the program-specific test administration process must complete the appropriate section of the test administrator oath. For more information about oral administrations, refer to the STAAR Oral and Signed Administrations Educator Guide.
  • Test administrators must complete the appropriate test security oath in accordance with the directions listed.

❏ Schedule Principal and Test Administrator Training Sessions

  • Principals are required to receive annual training in test security and general testing procedures and must complete a security oath.
  • Test administrators are required to receive annual training in test security and general testing procedures, as well as procedures unique to specific types of tests and testing circumstances.
  • Schedule sessions by the dates specified on the Calendar of Events.
  • Test administrators who have permission to view secure materials in order to provide certain designated supports must be provided with additional training and reminded that they are viewing secure content. Responding to test questions, recording secure test content, scoring the test, or discussing the content of the test at any time is strictly prohibited. As a reminder of this obligation, these individuals are required to complete the appropriate security oath.

❏ Distribute STAAR Test Administration Manuals (Grades 3–5, 6–8, and EOC)

  • Distribute manuals early enough to allow all test administrators sufficient time to thoroughly read the material before training sessions. 
  • Remind test administrators that manuals must be retained for use during the entire school year.
  • Use the test administration manuals in your training sessions.

❏ Direct Designated Test Administrators to Review Online Resources

Test administrators giving online administrations are required to review the following resources, if applicable.

❏ Conduct Principal and Test Administrator Training Sessions

Suggested topics are listed below.


  • Test security
    • test security procedures and security oaths
    • active monitoring
    • seating charts
    • student honor statements
    • response to testing irregularities
    • consequences of cheating
    • optional Web-based test administrator training modules
  • Scheduling test administrations
    • testing window
    • time limits
    • breaks
    • setting up testing groups across grades and subjects
    • make-up testing including the new locked responses feature
  • Preparing for test administrations
    • identifying eligible students
    • testing students taking a combination of tests (e.g., paper and online administrations)
    • receiving, distributing, and storing test materials
    • reviewing technology, including technology-based accommodations, to be sure the technology meets the guidelines for use during the assessment
    • preparing for online administrations
  • Testing with accessibility features
  • Testing with designated supports
    • understanding accessibility policies
    • ensuring that testing personnel have a current list of each student’s allowed or approved accessibility features and designated supports
    • ensuring that test administrators giving an oral administration are thoroughly trained in oral administration procedures
    • ensuring that test administrators giving an oral administration have the same form number of the test as the student(s)
    • ensuring that test administrators understand TEA guidance in the Oral/Signed Administration Guidelines regarding administering an oral administration for a reading test form with embedded writing field test items
    • collecting materials and preparing designated supports for eligible students
    • preparing testing locations for students who need certain designated supports or accessibility features (e.g., oral administration, individual or small-group administration)
  • Precoded answer documents
    • following the process for verifying elements of precoded answer documents
    • hand-gridding student information
  • Ensuring distribution of appropriate answer documents
  • Monitoring test administrations
    • determining the availability of personnel (testing coordinators, principals, other district administrators) to serve as monitors
    • detailing the procedures for monitoring test administrations
  • Completing answer document fields
    • score codes
    • accommodation information
    • EOC/ABOVE GRADE field
    • student demographic information
    • TEST TAKEN INFO field
    • Time to test (grades 3–8 only)
    • New to Texas
    • FOR TAKS/TAAS/TEAMS TESTERS ONLY field
  • Completing Class, Campus and Group, and Voided Answer Document Identification (ID) sheets
  • Returning materials to the campus coordinator

Supplemental STAAR Test Administrator Training Module

This training module was created for Test Administrators. It is designed to supplement the mandatory training required of all Test Administrators. The training consists of two training videos and twelve questions about the content covered in the videos. The module should take about an hour to complete. A Certificate of Completion will be available at the end of the module. Individuals will be prompted to fill in their first and last name and date of completion prior to printing or saving a copy of the certificate. Note that any unsaved certificates will not be retrievable at a later time.

TA Module

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STAAR Alternate 2

Icon with the letters C and C inside, used to represent Campus Coordinator.Prepare for and conduct principal and test administrator training.

 ❏ Designate Test Administrators

  • This should be coordinated with your school’s principal.
  • Test administrators must hold valid education credentials, such as Texas educator certificates and permits.
  • District or campus personnel who do not hold the appropriate credentials may administer tests under the supervision of a professional who does meet the criteria.
  • The STAAR Alternate 2 test administrator should be the student’s teacher for the subject being tested and must have a high level of familiarity with the student so that testing accommodations can be prepared appropriately and the student’s typical response modes can be understood.


  • Test administrators must complete the appropriate security oath following training on test security and general testing procedures and before handling secure test materials.
  • Because administering STAAR Alternate 2 requires viewing secure test materials, test administrators must confirm compliance with state confidentiality requirements by completing the security oath.



  • Test administrator assistants may include staff members who are serving as an intervener employed by the district and equipped with specialized skills and training to routinely provide direct support to a student with deafblindness. In addition, those providing brailling services to the district may serve in the role of a test administrator assistant.
  • Certified and noncertified paraprofessionals may serve as test administrators or assistants only if they are trained in test administration procedures and complete a security oath. Paraprofessionals must be supervised, either directly or indirectly, by a certified professional on the same campus throughout the test administration.

❏ Schedule Principal and Test Administrator Training Sessions

  • Principals are required to receive annual training in test security and general testing procedures and must complete a security oath.
  • Test administrators are required to receive annual training in test security and general testing procedures, as well as procedures unique to specific types of tests and testing circumstances.
  • Schedule sessions by the dates specified on the Calendar of Events.

❏ Distribute Test Administrator Manual Material

  • The STAAR Alternate 2 test administrator manuals are secure materials.
  • Provide access to the non-secure front matter from the STAAR Alternate 2 Test Administrator Manual (available on the STAAR Alternate 2 Resources webpage) early enough to allow sufficient time before training sessions for all testing personnel to read the material thoroughly.
  • Use the front matter of the test administrator manuals in your training sessions.

NOTE: Group training must include only the non-secure front matter from the STAAR Alternate 2 Test Administrator Manual located on the STAAR Alternate 2 Resources webpage. The test instructions located in the back of each test administrator manual and the image cards are considered secure and may be viewed only by the test administrator during the preview and testing windows.

❏ Direct Designated Test Administrators to Review Online Resources

Refer test administrators to the appropriate sections of the following resources.

❏ Conduct Principal and Test Administrator Training Sessions

Suggested topics are listed below.


  • Test security
  • Scheduling test administrations
    • testing window
    • administering individual tests in more than one session
    • setting up testing across grades and subjects
  • Preparing for test administrations
    • identifying eligible students
    • receiving and storing test materials
    • preparing for administrations in alternative education settings
  • Testing with accommodations
    • understanding allowable test administration procedures and materials
    • understanding accommodation policies
    • ensuring that testing personnel have a current list of each student’s testing accommodations
    • reviewing secure materials during the preview period and preparing accommodations for eligible students
    • preparing testing locations for students who need certain accommodations or allowable procedures
  • Monitoring test administrations
    • determining the availability of personnel (testing coordinators, principals, other district administrators) to serve as monitors
    • detailing the procedures for monitoring test administrations
    • using the STAAR Alternate 2 Scoring Document
    • updating student demographic information in the Assessment Management System
    • transcribing student scoring information and assessment data into the Assessment Management System
  • Completing test administrations
  • Returning materials to the campus coordinator

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TELPAS

Icon with the letters C and C inside, used to represent Campus Coordinator.Plan for and conduct training for online test administrators.

❏ Designate Test Administrators

  • In cooperation with the district testing coordinator and principal, select a sufficient number of test administrators to meet the needs of your campus.
  • Designate at least one test administrator for every 30 students to be tested.
  • Test administrator credentials, which are the same for STAAR and TELPAS, are found in the STAAR section in these District and Campus Coordinator Resources.
  • Select any personnel you plan to assign as online session administrators. These individuals are able to perform a broader range of technological functions in the STAAR Alternate 2, TELPAS, and TELPAS Alternate Assessment Management System than test administrators.

❏ Schedule Test Administrator Training Sessions

  • All test administrators, online session administrators, and monitors are required to have annual training in general assessment and TELPAS-specific procedures.
  • This training is required annually for staff assigned to these roles.
  • Online test administrator training should take place by the date specified on the Calendar of Events. If necessary, additional training may be conducted after this date to address extenuating circumstances.

❏ Distribute TELPAS Test Administrator Manual and Direct Raters to TELPAS Rater Manual

❏ Conduct Test Administrator Training

  • Review the test administrator duties in the TELPAS Test Administrator Manual and other applicable online resources, making sure that trainees understand the test security and confidentiality regulations, requirements for active monitoring, consequences of cheating, and use of the TestNav app and the Assessment Management System to fulfill their roles.
  • Test administrators can use the training site to practice using the Assessment Management System without affecting real data.
  • Online test administrators must complete the appropriate security oath after training and prior to handling secure materials.

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TELPAS Alternate

Holistic Inventory

Test Administrator Training

Test administrator rater training prepares teachers to use their knowledge and observations to measure an English learner’s (EL’s) ability to understand and use English when engaging in social and academic learning environments. Test administrators are required to complete an annual administration procedures training. In addition, a series of training presentations for test administrators is available on the Texas Education Agency’s (TEA’s) Texas English Language Proficiency Assessment System (TELPAS) Alternate Resources webpage. While not required, TEA highly recommends that test administrators rating students using TELPAS Alternate view these documents to become familiar with unique aspects of a TELPAS Alternate administration. These short, training presentations provide test administrators with foundational knowledge that will assist them when evaluating their students in the spring.

Unlike holistic rater training for the general TELPAS, test administrators for TELPAS Alternate are not required to calibrate in order to complete the holistic inventory. This is why it is important for test administrators to view the short, training documents to ensure their ratings are valid interpretations of a student’s English language proficiency for each observable behavior.

District and campus testing coordinators are responsible for ensuring that all individuals designated to serve as TELPAS Alternate test administrators fulfill their training requirements and any optional training by February 19, 2021. All test administrators must sign the appropriate security oath following the required annual administration procedures training and before completing the holistic inventory.

Grades 2–12 TELPAS Alternate Test Administrator Training

Grades 2-12 TELPAS Alternate Test Administrator Training Information


Accommodations and Response Modes Information

Information regarding accommodations and response modes can be found in the TELPAS Alternate Test Administrator Manual.

Icon with the letters C and C inside, used to represent Campus Coordinator.Prepare for and conduct principal and test administrator training.

❏ Designate Test Administrators

  • Select test administrators in cooperation with your district testing coordinator and other designated leadership staff.
  • The TELPAS Alternate test administrator must have a high level of interaction and familiarity with the student. The test administrator must be able to determine how the student’s understanding and use of English can be demonstrated and described through observable behaviors.
  • As a best practice, individuals who lack familiarity with the ELPS and TELPAS Alternate, including the Alternate PLDs, and who will be trained as test administrators in the spring should be identified and provided with staff development in the fall.
  • All test administrators must hold valid education credentials, such as Texas educator certificates and permits.

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  • Test administrators must complete the inventory for all domains. Districts must not assign one test administrator for some domains and another for other domains.
  • Test administrators must sign the appropriate security oath following training and before handling test materials.

❏ Schedule Principal and Test Administrator Training Sessions

  • Principals are required to receive annual training in test security and general testing procedures; each principal must complete a security oath.
  • Test administrators are required to receive annual training in test security and general testing procedures, as well as procedures unique to specific types of tests and testing circumstances.
  • Schedule sessions by the dates specified on the Calendar of Events.

❏ Distribute Test Administrator Manual Material

  • Provide the TELPAS Alternate Test Administrator Manual to test administrators.

❏ Direct Designated Test Administrators to Review Online Resources

Refer test administrators to the appropriate sections of the following resources.

❏ Conduct Principal and Test Administrator Training Sessions

Suggested topics are listed below.

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  • Test security
    • test security procedures and security oaths
    • response to testing irregularities
    • consequences of cheating
  • Scheduling test administrations
    • testing window
  • Preparing for test administrations
    • identifying eligible students
    • receiving test materials
  • Testing with accommodations
    • understanding allowable test administration procedures and materials
    • adhering to allowable response modes
    • understanding that student performance is indicated when practicing the skills in typical classroom setting with the student's individual accommodations applied
  • During testing
    • verifying student identification, demographic, and program information
    • entering student scoring data
    • entering score codes
    • verifying student scoring information is entered into the online transcription form
    • entering additional data as described in the Verify score codes section in these Coordinator Resources
  • Completing test administrations

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