How to Generate and Export Student Data Files

This section discusses student data files, which are useful for analysis.

To generate and export student data files, use the Student Results Generator. You can select any combination of test administrations, assessments, and students in order to generate and export the files.

You can generate student data files from almost any report page.

1. Click the Download Student Results button in the Features and Tools menu

2. The Student Results Generator window opens (refer to Figure 46).
   Depending what page you open the Student Results Generator from, the options available to you may be prepopulated or preselected; for example, the Student Portfolio Report prepopulates a single student, and the Student Performance on Test report preselects a single test opportunity. (The filters applied to the page have no effect, however.) You can change the selections.

3. In the panel on the left, select Student Data File, as in Figure 46. Always do this before you make other selections. Switching between the Individual Student Report and Student Data File options may revert some selection

4. Under Report Format, select XLS (Excel .xlsx), CSV (comma-separated values), or TXT (tab-delimited text).

5. Under Output, select either Data File for Each Test or Single Combined Data File. Note that a single combined file does not include reporting categories. Large files may be split by school.

6. If the test opportunity options are not preselected, or if you want to change them, there are two ways to make selections:

   1. Search for students. In the search field at the upper-right corner, enter up to 5 comma-separated student IDs and click Search. The resulting list of students and all the tests they’ve taken will replace any previous selections, as in Figure 47. To deselect and clear results, click Clear Search Results.

   2. Use the three accordion sections. (If a student is prepopulated by the Student Portfolio Report, first remove the student by clicking Clear Search Results.) Starting from the left, click the section bars to expand them or use the Next and Previous buttons to navigate. Within each section you must make selections using the radio buttons and checkboxes:

      1. In the Select Test Reason section (Figure 48), choose a test reason. Test reasons are categories for tests.

      2. The Select Assessments section (Figure 49) groups tests by subject and grade. Mark the checkboxes beside the tests or groups of tests you want to include in the report, or mark All Subjects.

      3. In the Select Students section (refer to Figure 50), select any number of students from the expandable school and/or class (roster) options.

         1.  Sometimes a list of students is truncated. You can display the entire list by clicking Click to Load More.

         2. Marking the checkbox for a student in one class (roster) or school also marks it anywhere else the student appears, and the same goes for clearing the checkbox.

7. Optional: If you used the accordion sections to make your selections, then to set a range of processing dates for which to generate results, use the filter menu as follows:

   1. Open the Filters menu (refer to Figure 51). The menu displays two date fields.

   2. Use the calendar tools to select dates, or enter them in the format mm/dd/yyyy.

   3. Click Apply.

   4. Optional: To revert to including results for all available dates, reopen the filter menu, click Clear Filters, then click Apply. Note that processing date is not always the same as the date a test was taken.

8. Click Generate. Once data file generation is finished, the Inbox contains the new student data file(s) available for download.

9. Note that if a student took a test multiple times, the files will include each test opportunity.